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Asset and Procurement Specialist ITS Full-Time
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Position Number: 5201508
Location: Oregon City, OR
Position Type: Computer and Information Technology

Asset and Procurement Specialist ITS Full-Time

Salary: $51,372.12 - $76,655.40 Annually
Location: Oregon City, OR
Job Type: Full-Time, Union
Division: Information Technology
Job Number: 2324-00088
Closing: 4/28/2024 11:59 PM Pacific

Description

Clackamas Community College (CCC) seeks to hire an Asset and Procurement Specialist [full-time] position in the Information Technology Services department. We are interested in finding the best candidate for the job, and candidates that may be from a less traditional background. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage you to apply, even if you do not believe you meet every one of the qualifications described.

CCC is committed to continuous improvement and innovation in support of student-centered teaching and learning. We are committed to understanding and dismantling systems of oppression and to co-creating a more equitable educational system that in turn fosters a more equitable society. We strive to be a student-ready institution that supports and partners with students to promote discovery and growth. We work to mobilize community-wide awareness and action related to College strategic priorities and seek to build relationships in support of community well-being. At CCC, individuals are celebrated for their experience and expertise, and are validated for their unique perspectives. CCC encourages faculty, staff, and students to be engaged in ways that reflect their needs and interests. To learn more about CCC visit Leadership, Vision and Initiatives.

PURPOSE OF POSITION

:

This position reports directly to the Director of Information Technology Services and is integral in overseeing and streamlining the IT procurement and acquisition process along with a variety of administrative support services for the Information Technology Services Department. Strategically handling the acquisition, lifecycle, and disposal of IT assets, ensuring cost-effectiveness and operational efficiency for the College. Provide oversight of hardware and software inventory, assisting in renewals of warranties, maintenance agreements, and support contracts.

ESSENTIAL JOB FUNCTIONS

:

IT Procurement (50%)
1. Oversee the college's IT procurement process, ensuring compliance with all applicable standards, policies, rules, and regulations. Review, manage, audit incoming request for purchasing of IT software and hardware, and ensure the purchase is in alignment with current policies and procedures.
2. Support the college in planning, selection, purchase and delivery of hardware and software.
3. Assist with the management of technology vendor partnerships, and coordinate with vendors to review technology requests, provide quotes, and ensure the timely delivery of hardware and software for deployment. Maintain list of vendors for coordinating purchasing activities.
4. Identify and process purchase order (PO) requests from departments for technology related software, hardware, and services. Use Prophix and Colleague to verify spending, and appropriate funds available for purchases.
5. Process invoices received from the business office or vendors directly that need to be approved and processed for payment. Analyze the invoice for correctness, budgetary allocation, create an RFP (request for payment), and process invoice for payment.
6. Leverage the college's financial systems to analyze and report on budget and vendor information, for the purposes of budget meetings, budget tracking and vendor activity.
7. Facilitate department purchases using designated credit cards, ensuring proper collection and reconciliation of receipts, and maintain accurate records for all transactions.
IT Asset Management (40%)
1. Work with ITS Service Desk, Systems, and Network teams to maintain repository of enterprise software licenses/keys. Develop and create a central place to track information.
2. Assist ITS Service Desk, Systems, and Network teams in updating and maintaining inventories for all IT equipment and supplies including location, asset tag number, serial number, make, and model of equipment.
3. Proactively track and monitor renewal dates for software and hardware warranties, maintenance agreements, and support contracts.
4. Manage the college's technology surplus recycling process ensuring compliance with all applicable standards, policies, laws, rules, and regulations. Coordinating contractor services and ensuring recycling Is completed within approved timelines and budget.
Other Responsibilities (10%)
1. Assist IT staff with department initiatives, by managing documents, preparing presentations, and coordinating logistics.
2. Act as point of contact for the IT department, assisting with walk-ins, phone call, email inquiries and service tickets from employees and potential external vendors.
3. Assist the Dean of Technology and the ITS Director with creating and management of the department budget. Pull reports from Prophix and review annual renewals and forecasted purchase to help inform the budget process.

GENERAL JOB FUNCTIONS:

Establish and maintain effective working relationships with students, staff, other agencies, and the general public.
Perform other duties as assigned within the scope of the classification.
Participate in college committees when requested.
Maintain proficiency by attending training and meetings, reading materials, and meeting with others in areas of responsibility, which may require travel.
Maintain work areas in a clean and orderly manner.

Qualifications

REQUIRED QUALIFICATIONS

:

High School Diploma or GED required; supplemented by two years of experience in business or related field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

PREFERRED REQUIREMENTS:

Demonstrated effective communication skills including ability to articulate information to staff, partners, and stakeholders.
Demonstrated analytical skills and proficiency in Excel, including functions like pivot tables and utilizing v-lookups.
Experience in IT procurement and asset management.
Demonstrated knowledge of procurement and asset best practices and procedures.

Other Job Elements

WORKING CONDITIONS

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The position requires minimal (20-40%) ability to use dexterity and fine motor skills assemble, build or repair machines or other objects. Frequent (51-80% of the time) use of office equipment.
The position requires minimal (5-20%) physical effort such as lifting, carrying, or movement, etc. Movements required to complete work are not difficult, and only require some degree of agility and hand eye coordination.
The work environment is well protected, with virtually no hazards or obstacles (0-5%). There is very little element of personal risk or hazard. Job conditions are usually stable, with virtually no (0-5%) issues of confinement, temperature change, incident of noise, or interactions of a disagreeable nature, inside/outside work, dirty conditions, exposure to contagious disease, etc.

SUPERVISORY RESPONSIBILITIES

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Supervision of others is not a typical function assigned to this position. May provide training and orientation to newly assigned personnel, and may assign work to student workers.

SUPERVISION RECEIVED

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Works under the general direction of the Director of Information Technology Services.

Additional Information

APPLICATION INSTRUCTIONS:

When applying to this position, you will be required to complete the NeoGov application and attach the following electronic documents.

Cover Letter explaining your interest in the position and describing how you meet the minimum and special qualifications and requirements of the position
Current Resume
If applicable: Veterans' Preference documentation

Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. CCC makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.

VETERANS" PREFERENCE:

Applicants are eligible to use Veteran's Preference when applying with Clackamas Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attach the required documentation at the time of application. For information regarding Veterans' Preference qualifications, visit http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq

Documents Required for Veterans' Preference
One of the following:
MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty(DD Form 214 or 215)
-OR-
Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension
-OR-
Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate. In addition to one of the above documents, Disabled Veterans must also submit one of the following:
A copy of their Veterans disability preference letter from the Department of Veterans Affairs
-OR-
Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/

TERMS OF EMPLOYMENT:

This is a full-time position that will work primarily in-person, with the potential to work a hybrid schedule based on student demand and staffing needs.
Requires flexible work schedule to meet department needs, which may include evenings and/or weekends.
Employees must maintain Metro Portland, OR or Vancouver, WA residency as a condition of employment.
The college does not sponsor employees in the visa application process if they intend to use this as their means to work in the United States. This means that all required work visas must be in place and supported by appropriate evidence to be employed by Clackamas.
Successful applicants must successfully pass a background inquiry, which may include criminal, driving, and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment.
Providing false information will result in rejection of an application, employment offer or dismissal.

EQUAL EMPLOYMENT OPPORTUNITY:

CCC is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.

To apply, visit: https://www.schooljobs.com/careers/clackamascc/jobs/4470947/asset-and-procurement-specialist-its-full-time