Job Details

Administrative Specialist II
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Position Number: 4844091
Location: Moscow, ID
Position Type: Secretary and Administrative Assistants

University of Idaho

Administrative Specialist II

Location: Off Campus Location - Twin Falls R & E Center

Division/College: College of Agricultural & Life Sciences

Employee Category: Classified

Pay Range: $20.00 per hour, or more depending on education and experience.

FTE: 1.0

Full/Part Time: Full Time

Position Summary:
The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include:

Compose, proofread, edit and distribute a variety of business documents and routine reports
Maintain schedules and event calendars
Coordinate logistics for regular travel and meetings
Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
Manage inventory
Other duties as assigned

Minimum Qualifications:

High School Diploma or equivalent

One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
Using computer software and applications for word processing, spreadsheets, email and internet research
Balancing a workload of assigned tasks to meet multiple deadlines

Preferred Qualifications:

Two years of experience providing administrative support in a team work environment including word processing, filing and composing a variety of business documents.
Experience working in a high demand office with constant interruptions and changing priorities.
Experience displaying good phone etiquette and using a multi-line phone system.
Experience using advanced functions of Microsoft Word, Excel and Outlook and other word processing and database management software.
Experience editing and proofreading material for correct spelling, punctuation and grammar.
Experience setting up and keyboarding in final form a variety of technical, difficult material such as statistical or scientific reports and other various documents.
Experience working well with others and displaying a professional attitude in dealing with people.
Experience in University policies and procedures.
Experience with university-specific software including: Banner, PeopleAdmin, ChromeRiver and SiteCore.

Physical Requirements & Working Conditions:

Required Licensures, Certifications or other

Posting Number: SP004219P

Posting Date: 12/05/2023

Closing Date:

Open Until Filled: Yes

Special Instructions:
Applications received by December 19, 2023, will receive first consideration.

IMPORTANT: To be considered, your "Letter of Qualification" must address EACH of the required qualifications, including pertinent education and/or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on a resume will not be accepted as a substitute for submitting a Letter of Qualification.

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit: jobs.uidaho.edu

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.