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Administrative Specialist - Hopwood Program
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Position Number: 1504665
Location: Ann Arbor, MI
Position Type: Secretary and Administrative Assistants

Administrative Specialist - Hopwood Program

Job Opening ID: 174134
Work Location: Ann Arbor Campus
Full Time/Part Time: Full-Time
Regular/Temporary: Regular
FLSA Status: Exempt
Organizational Group: College Of Lsa
Department: LSA English Language & Lit.
Posting Begin/End Date: 6/18/2019 6/28/2019
Salary: $51,000.00 $64,000.00
Paid Time Off:
Career Interest: Administration

How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the positon and outline skills and experience that directly relate to this position.

Job Summary
This term position (mid July 2019 - end of May 2020) serves as a staff manager in the English Language & Literature Department, managing the Hopwood Program. We are seeking an engaged and detail-oriented leader who can partner with the Chief Administrator and consult with the Hopwood Director in providing programming and management of 26 different writing contests and 15 different prizes. The primary responsibilities of this position include oversight and management of the contests, managing over 1.2 M in financial awards from over 50 accounts, marketing the Hopwood contests, assisting students applying to the various contests.

You can learn more about the Hopwood Room at https://lsa.umich.edu/hopwood/ . The Hopwood Program at the University of Michigan manages some of the oldest and most prestigious creative writing contests in the nation. The Hopwood Program hosts 40+ contests and prizes for both undergraduate and graduate students.

Mission Statement
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:

Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.
Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.

Responsibilities*
Job duties include but are not limited to the following:

Administration: (35%)

Manage 40+ contests and prizes; secure judges (national & local) to judge the contests, prepare manuscripts for the judges; communicate logistics to students & instructors; communicate with winners of the various contests; arrange for travel & hosting for the lecturers who speak at award ceremonies; manage the Hopwood website.

Student Services: (20%)

Motivate, counsel, advise students on the rules of the contests; assist students in the use of library materials, correspond with Hopwood Program alumni (former winners), and host weekly Hopwood Teas.

Academic/research (15%)

Maintain files and serve as archivist; curate Hopwood libraries including maintaining an active collection of literary journals; assist scholars in research; provide community outreach; remain knowledgeable regarding the field of contemporary literature and creative writing.

Manage Student Financial Aid, Awards and Fellowships: (15%)

Manage over $1.2 million in financial aid from over 50 accounts; manage monetary amounts of awards; observe annual budgets and projections; purchase supplies in accordance with University policies; maintain subscriptions and library collection; maintain donor relations.

Marketing & Communications (15%)

Write and edit bi-annual Hopwood Newsletter; create awards ceremony program; maintain website; maintain rule booklets; manage fliers & posters for contests; publicize contests; partner with local media and university partners to promote contests and awards ceremonies.

Required Qualifications*

Bachelor's degree or an equivalent combination of education and experience is necessary
Demonstrated excellent written and verbal communication skills
Ability to work collaboratively with colleagues in a team environment
Ability to work with a large and diverse population of faculty, staff and students; strong interpersonal skills are required
Commitment to customer service
Demonstrated initiative to gather information, analyze data and problem-solve both independently and as a part of a team
Excellent computer skills and advanced knowledge of MS Word and Excel
Discretion and an ability to interact with students and faculty with the ability to maintain a high level of confidentiality and professionalism
Ability to organize complex operations and to meet deadlines independently. Proven ability to manage projects from creation to successful completion
Ability to work and adapt in a fast-paced changing environment
Demonstrated ability to prioritize multiple projects simultaneously and successfully meet deadlines

Desired Qualifications*

Graphic design skills and ability to make quality fliers and posters
Experience with Adobe Design Suite
Three or more years of managerial experience
Graduate degree in the Humanities
Previous experience in student services and financial aid
Reasonable knowledge of University policies & procedures
Demonstrated experience with UM Pathways software or comparable higher educational institution software systems (Oracle or PeopleSoft)
Three to five years of administrative experience in an academic department

Additional Information
The College of Literature, Science, and the Arts seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan, fulfill the College's Guiding Principles, and sustain the excellence of LSA.

To learn more about diversity, equity, and inclusion visit http://lsa.umich.edu/lsa/about/diversity--equity-and-inclusion.html

To learn more about LSA's Guiding Principles visit http://lsa.umich.edu/lsa/faculty-staff/human-resources/lsa-staff-guiding-principles.html

Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.

To apply, visit http://careers.umich.edu/job_detail/174134/administrative_specialist_-_hopwood_program