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Administrative Assistant to Senior Administrator
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Position Number: 5193733
Location: Merced, CA
Position Type: Secretary and Administrative Assistants

Administrative Assistant to Senior Administrator

Salary: $5,088.00 - $6,437.00 Monthly
Job Type: Full Time
Job Number: 20240405
Closing: 5/9/2024 11:59 PM Pacific
Location: Merced College, CA
Department:

Range 24
40 hours/week12 months/year

Interviews tentatively scheduled for June 5th, 2024
Merced College is a midsized community college located in California's Central Valley. Incorporated in 1889, Merced offers historical sites, affordable housing, and access to the Bay Area and Sacramento, and is the Gateway to Yosemite National Park and the Sierra mountains as well as home to the University of California Merced campus. Our tree-shaded growing community of 80,000 includes multiple biking and walking trails as well as access to several lakes - large and small - throughout the county. The college is currently in a time of exciting innovation.

We're seeking an Administrative Assistant to the Associate Vice President to support the Office of External Relations/Foundation. The right candidate for this position will bring solutions to streamline processes, be extremely organized, detail-oriented and have a strong ability to multitask. If you excel in a high-energy and fast-paced environment, we encourage you to apply and be part of our dynamic team!

Merced College Mission

At Merced College, students are our focus, and we are known by their success. We transform lives through education and workforce development.

Merced College Vision
Enriching our community through educational experiences and support services:

Degree/Certificate Programs
Transfer
Career Technical Education
Workforce Training
Lifelong Learning
Basic Skills
Community Engagement

Merced College promotes student success through equitable access, continuous quality improvement, and institutional effectiveness, all with a focus on student achievement.
General Description:

Perform varied secretarial and clerical duties in support of a cabinet-level administrator; assists an administrator by planning, organizing, coordinating, and participating in the clerical operations related to the assigned responsibilities; or to have responsibility for performing a complete technical/clerical function with District-wide implications.

Examples of Duties

Essential Functions:

Performs a variety of complex administrative duties for a cabinet-level administrator involving the use of independent judgment and an understanding of departmental and District policies, procedures, functions and operations
Coordinates office work flow and functions
Processes administrative details not requiring immediate attention of the administrator
Collects, compiles, and digests information pertaining to related administrative or educational activities and prepares drafts of reports
Receives information which may be of a technical or confidential nature
Develops procedures to expedite transmittal of information or to facilitate implementation of policies and programs
Answers correspondence independently
Schedules, attends and participates in a variety of professional meetings, committees, and District events
Takes and transcribes dictation
Assists in preparing information for the budget and maintains budget records and files
Prepares agenda and other information for meetings and conferences
Prepare minutes and summaries of actions taken
Assists in maintaining contact and communications with individuals, groups, and associations
Assists in coordinating communications with other offices in the District
Receives calls and gives out information where judgment, knowledge, and interpretation of policies, procedures, and regulations are necessary
Receives complaints and takes steps to see that they are adjusted
Exercises independent judgement and discretion in arranging appointments and itinerary for supervisor
Prepares reports of financial and statistical data
Maintains control files of matters in progress and expedites their completion
Makes travel arrangements and creates travel itineraries, including airline, hotel reservations, car rental and other related activities for assigned executive administrator and groups, when necessary
Prepares and maintains a calendar of events to ensure timely coordination of office activities and status of assigned projects; develops schedules related to District activities
Handles projects requiring research, report writing and/or computerized spreadsheets, may assist or prepare materials for various manuals and may assist in the statistical analysis of data
Performs technical/clerical functions requiring independent judgment and initiative
Orders and issues supplies
May supervise student assistants
Other related duties as assigned

Knowledge of:

Modern office practices and procedures, including the use of a computer
Principles of office management
Collection and organization of data and information
Principles of business letter and report writing, including the use of appropriate English, spelling and punctuation

Ability to:

Work independently
Interpret and explain rules and policies
Prepare and edit reports and other materials
Compose letters independently
Transcribe minutes for meetings efficiently and effectively
Type at 60 net words per minute from clear copy
Use standard computer applications, including word processing and data base
Deal with the public and other District employees in an effective, tactful, and diplomatic manner
Work cooperatively with others
Promote and incorporate culturally affirming DEIA and anti-racist principles to nurture and create a respectful, inclusive, and equitable learning and work environment. In conducting their duties, staff members shall respect and acknowledge the diversity of students and colleagues.

Typical Qualifications

MINIMUM QUALIFICATIONS

Required:

Associate's degree AND three (3) years of applicable experience
OR
Bachelor's degree
OR
The equivalent education and experience
Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

PHYSICAL DEMAND AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment:
Work is performed primarily in an office environment with some travel to different sites; incumbents may be required to work extended hours, including evenings and weekends.

Physical:

Hear and understand speech at normal levels
Communicate so others will be able to clearly understand normal conversation
Read printed matter and computer screens
Stand or sit for prolonged periods of time
Bend and twist, stoop, kneel, crawl, push, pull
Reach in all directions
Work at a desk, conference table or in meetings of various configurations
Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard

Vision:
See in the normal visual range with or without correction.

Hearing:
Hear in the normal audio range with or without correction

Supplemental Information

How to Apply:

Submit a complete application by the closing date/time on the Merced College career pages at https://www.governmentjobs.com/careers/mccd/transferjobs

Required Documentation:

Letter of interest addressing your qualifications for the position (cover letter)
Resume
List of three professional references (no reference letters permitted)
Legible unofficial college transcripts; transcripts must include the degree major and date the institution granted the degree; official copies are not required unless applicant is hired

If Applicable:

Foreign transcripts must include a U.S. evaluation and translation completed by an approved organization per the State of California Commission on Teacher Credentialing. https://www.ctc.ca.gov/credentials/transcripts

Only the required documentation as listed above will be accepted for this recruitment. Any additional documentation will be removed from your application profile.

Interview Information:

Those applicants deemed highly qualified for the position will be invited to appear for oral interviews before a screening committee. A limited number of candidates will be invited to interviews. Interviews will be scheduled on site.

Employee Benefits:

Health benefits for the employee and all their eligible dependents cost employee's only $12 per month and provide access to PPO medical coverage, PPO dental coverage, VSP Vision coverage, and more! Please visit our Merced College Benefits Website for more details about our incredible employee benefits. In addition, sick leave and retirement benefits are also provided.

Condition of Employment:

The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment. In compliance with the Immigration Reform Act of 1986, all new employees are required to verify their identity and the right to work in the United States. All offers of employment are subject to approval by the Board of Trustees. The applicant must be able to perform the essential functions of the position with or without reasonable accommodations.

Individuals with disabilities may request any needed accommodation to participate in the application process. Please submit your request with your application to the Human Resources Office.

Merced Community College District is an Equal Opportunity Employer

To apply, visit https://www.schooljobs.com/careers/mccd/jobs/4459596/administrative-assistant-to-senior-administrator