Job Details

This ad is expired.

Administrative Assistant II - DWED - AHA Healthcare
Go to our website »

Position Number: 5125450
Location: Las Vegas, NV
Position Type: Secretary and Administrative Assistants

Administrative Assistant II - DWED - AHA Healthcare

Job Description

Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible.

The Administrative Assistant II will report to the Coordinator of the Division of Workforce and Economic Development. The role involves preparing documents, scheduling interviews, and representing DWED at community events. It involves attending meetings, advising clients, and completing forms. The role also involves administrative tasks like scheduling, correspondence, and handling visitors. The responsibilities include managing materials, supporting training, and supporting the AHA Healthcare team. The role also involves assisting with Continuing Medical Education requests and completing special projects as requested by DWED leadership and management.

Under direct supervision, responsibilities include, but are not limited to:

Prepare and type required documents, make travel arrangements and schedule interviews, make, and maintain classroom requests, and set up and represent DWED at various community events as needed.
Attend DWED and program meetings regularly and take meeting notes at CSN (College of Southern Nevada), community, and industry meetings as needed.
Assist in the classroom by advising individuals and small groups of clients, providing standard and routine information concerning program requirements and policies, and assisting students in completing the required program forms.
Complete new hire packets and payroll worksheets by CSN HR policies and procedures and assist in tracking and posting open program positions.
Supports program managers administratively in scheduling, correspondence, emailing, handling visitors, routing callers, and answering their questions.
The American Heart Association processes online and phone orders for materials needed from all vendors.
The American Heart Association Instructor Network performs actions on-site as the Training Center Administrator.
Managing the Medical Education requests and charging students for AHA ACLS and PALS classes. Creation of CME certificates.
Proving support for the entire AHA Healthcare team as needed, completing tasks or special projects requested by DWED leadership and AHA Healthcare management.

Minimum Qualifications:

Graduation from high school OR equivalent education and one year of clerical experience which included experience in one or more of the following areas: maintaining records, answering telephones, and reviewing forms, documents and other written materials; OR six months of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above.

Preferred Qualifications

American Heart Association certification.
Medical office administration.
Bi-lingual and Bi-lingual in medical terminology.
Licensed Practical Nurse /or Licensed Vocational Nurse/ Medical Assistant.

Starting Salary

Grade 25, Step 1 $38,419.20

Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

This position is contingent upon ongoing and continuing funding.

The College of Southern Nevada offers a generous benefit package, including an excellent 15.5% PERS retirement plan (a defined benefit plan), vacation & sick leave benefits, 11 paid holidays, educational benefits, and health insurance plans that can be added with flexible spending accounts or health savings accounts. Supplemental options (long term care, short term disability, and legal). Tuition discounts at the Nevada System of Higher Education (NSHE) institutions. As well as tuition discounts for spouses, domestic partners, and dependents. Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs. Join a dynamic team investing in our future, Students First.

Exempt
No

Full-Time Equivalent
100.0%

Required Attachment(s)

Required Attachment

To be considered for this position, please upload the following documents to your application:

Resume - List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
Cover letter.
Unofficial College Transcripts (optional) - If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the job posting.

NSHE - INTERNAL APPLICANTS PLEASE NOTE

CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. To prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59 pm the day prior to the position close date.

Posting Close Date
04/5/2024

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.

All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Schedules are subject to change based on organizational needs.

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.

To apply, visit https://nshe.wd1.myworkdayjobs.com/en-US/CSN-External/job/CSN---ALC---SatelliteLeased-Locations/Administrative-Assistant-II---DWED---AHA-Healthcare_R0141364

About Us
The College of Southern Nevada (CSN) creates opportunities and changes lives through access to quality teaching, services, and experiences that enrich our diverse community. CSN has three main campuses in Las Vegas, North Las Vegas and Henderson and multiple sites and centers.

The Nevada System of Higher Education (NSHE) is committed to providing a place of work and learning free of discrimination on the basis of a persons age, disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, or religion.