Job Details

Graduate Studies Coordinator, Department of Physics

Position Number: 9944401
Location: Buffalo, United States
Position Type: Admissions/Enrollment

Graduate Studies Coordinator, Department of Physics

Position Information

Position Title: Graduate Studies Coordinator, Department of Physics
Department: Department of Physics
Posting Link: <a href=""https://apptrkr.com/9944401"">https://www.ubjobs.buffalo.edu/postings/65589
Job Type: Full-Time

Posting Detail Information

Position Summary

The Graduate Studies Coordinator in the Department of Physics in the College of Arts and Sciences serves a vital role in promoting the educational and career success for graduate students in the department. As the coordinator, you will provide excellent customer service to the graduate student population in the department and Natural Sciences and Mathematics sector, as needed.

Duties include (but are not limited to):

Provide a broad spectrum of support to graduate students. This includes from time of application, during the admission cycle, acceptance, arrival and throughout the duration of their program of study to conferral.
Through use of current communication methods including social media provide exceptional customer service. Using strong interpersonal, and administrative skills, you will work to recruit, enroll, support, and retain exceptional students for Master's and PhD programs.
Provide tours to prospective students and/or meet with prospective students virtually to provide information on graduate programs.
Represent departments and programs at the various events such as open house, accepted student day, etc.
Assist the Directors of Graduate Studies, Department Chairs, and Graduate Admissions Advisors, in all aspects of student recruitment, retention, and management.
Serve as the brand ambassador for departments and programs. Work to strengthen collaborative relationships with students, faculty, and alumni as well as other internal and external constituents.
Assist graduate applicants with required materials in Slate and process applications for assigned departments.
Collaborate with the Graduate Support team across the college to maintain policies and procedures.
Promotes ongoing professional development opportunities provided by the Graduate School to students in the Natural Sciences and Mathematics sector
Provides backup for graduate support staff within the Natural Sciences and Mathematics sector.
Assist the Director of Graduate Studies, Department Chair, in all aspects of graduate student management including funding of PhD students.

Learn more:

Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
Being a part of the University at Buffalo community.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

Bachelors Degree (Associates degree with 2-3 years of directly related experience would be considered in lieu of Bachelors degree)
Effective written and oral communication skills.
Strong and current computing skills including proficiency with Microsoft Excel, Word, and Outlook. Ability and eagerness to learn new systems.
Excellent customer service skills including the ability to maintain composure in stressful situations.

Preferred Qualifications

Bachelors degree
Administrative experience in an academic setting
Experience with University systems (HUB and SLATE) preferred.

Physical Demands

Salary Range
$54,090

Special Instructions Summary

All application materials should be submitted via UB Jobs. Application materials submitted directly to the posting contact will not be acknowledged and cannot be considered

Is a background check required for this posting?
Yes

Contact Information

Contact's Name: Nicole Hayden
Contact's Pronouns: she/her/hers
Contact's Title: HR Officer for Staff Affairs
Contact's Email: nhayden@buffalo.edu
Contact's Phone: 716-645-0729

Posting Dates

Posted: 11/04/2026
Deadline for Applicants:
Date to be filled: 12/31/2026