Job Details

Hourly Pooled - Laramie County Extension Office Aide

Position Number: 9904917
Location: Laramie, United States
Position Type: Secretary and Administrative Assistants

Hourly Pooled - Laramie County Extension Office Aide

Join Our Campus Community!

Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!

At the University of Wyoming, we are committed to creating a supportive and enriching workplace.

JOB TITLE: Part-Time Office Aide- Laramie County

JOB PURPOSE: Perform office and administrative/management support tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Perform special projects, as directed.
Office Administration: Provide program & educator support and office management. Work collaboratively with the Office Associate Senior to ensure educators have the appropriate support and resources for their programs. Balance changing and competing needs for resources.
Customer Service: Receive walk-in visitors & direct to appropriate person. Answer and direct phone calls. Take & deliver messages. Respond to mailed, emailed, and faxed inquiries from clients. Investigate and report on concerns from customers and stakeholders.
Accounting/Billing: Manage & reconcile office/program budgets. Submit invoices to be paid. Collect and deposit fees. Submit and reconcile expense reports.
Contact Management: Manage mailings. Follow-up with potential program participants and/or volunteers. Input and maintain contact, scheduling, and participation data for program participants/volunteers/speakers. Prepare directories, mailing lists, etc.
Marketing, Recruiting, and Publications: Produce publications - flyers, brochures, postcards, newsletters. Distribute marketing materials. Create and maintain websites and social media sites. Maintain marketing displays. Maintain UW event calendar.
Event Logistics and Data Management: Create, maintain, and file program documents/materials. Manage program planning logistics. Make travel arrangements for educators, participants, and volunteers. Find and book venues. Arrange food and beverage. Organize, purchase, inventory, and prepare program supplies. Coordinate audiovisual equipment and operation. Assist with day of event logistics. Input program data and generate reports on program participation, results, and impacts.

SUPPLEMENTAL FUNCTIONS:

May assist with departmental budget planning process including research and provide/prepare financial reports.
Assist with revision of forms and office procedures.
Maintain 4-H enrollment database including data entry/reports.
Take, prepare, and maintain meeting minutes.
Prepare directories, registrations, surveys, or other forms as necessary.
Assist with 4-H events as required.
Assist with the Laramie County Fair as required.
Maintain office social media sites.

COMPETENCIES:

Adaptability
Analysis/Problem Identification
Attention to detail
Consistency
Initiative
Motivational Fit
Quality of Work
Work Prioritization & Management

MINIMUM QUALIFICATIONS:

Education: High School Diploma or GED

Experience: 2 years progressively responsible work-related experience

Valid driver's license with a motor vehicle record (MVR) compliant with the Driving for University Business SAP.

DESIRED QUALIFICATIONS:

Excellence in ability to communicate orally and in writing. Evidence documented through application materials and experience
Basic accounting skills
Project management skills- Tracking status of multiple projects, delegating, and meeting deadlines
Competent in Microsoft PowerPoint, and Publisher
Time management skills, experience handling multiple tasks and deadlines
Ability to complete complex administrative tasks, follow detailed procedures/methods, and problem solve
Organizational and planning skills
Ability to maintain complete and accurate detailed records
Experience with bookkeeping, budgets, and accounting
Experience creating and maintaining web pages
Experience in reception skills
Experience in maintaining calendars and scheduling appointments, events, and meetings
Higher education work experience

REQUIRED APPLICATION MATERIALS:

Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:

Cover letter
Resume or C.V.

WORK LOCATION:

This position provides vital support to Laramie County Extension clientele and requires the successful candidate be available to work in the local Extension office.

WORK AUTHORIZATION REQUIREMENTS:

The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position.

HIRING STATEMENT/EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email jobapps@uwyo.edu.

ABOUT CHEYENNE:

Cheyenne is the capital city of Wyoming. It's home to the Cheyenne Frontier Days Old West Museum, with exhibits about early rodeos and artifacts like 19th-century passenger wagons. The landscaped Cheyenne Botanic Gardens includes a labyrinth. Collections at the Wyoming State Museum include dinosaur fossils. For more information on Cheyenne and Laramie County please visit: https://www.cheyenne.org/

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado's Front Range and the metropolitan Denver area. Laramie's beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/

Job Identification: 262912
Apply Before: 04/17/2027, 05:59 AM
Job Schedule:
Locations: Cheyenne, WY, United States
Posted Salary Range: Up to $18.00
Schedule (Hours Per Week): 20
Travel:

To apply, visit https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/job/262912/?lastSelectedFacet=TITLES&selectedTitlesFacet=Part-Time+Worker%253BFaculty%252FAcademic%253BClassified+Staff%253BAdministrative%252FExecutive