Job Details

Alumni Engagement Event Specialist

Position Number: 9799008
Location: Lubbock, United States
Position Type: Alumni Associations and Services

Alumni Engagement Event Specialist
Lubbock
45988BR
Honors College

Position Description
Assists with the development and implementation of special events. Facilitates production of events by communicating with vendors, guests, internal staff and customers.

About the University
Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students.Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas - hard work, grit and authenticity - the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.

About the Department and/or College

Major/Essential Functions
The Alumni Engagement Event Coordinator is responsible for planning, coordinating, and executing events that foster meaningful connections between alumni, the College, and TTU. This role develops and implements engaging programming that supports alumni relations goals, enhances alumni involvement, and strengthens long-term relationships with graduates.

The coordinator collaborates with internal departments, alumni volunteers, and external vendors to manage logistics, communications, and event promotion. This position ensures successful event delivery through effective organization, attention to detail, and strong interpersonal skills, while also tracking engagement outcomes and supporting broader advancement initiatives.

Alumni Engagement - 45%

With the Director of Development and Dean, create, implement, and lead a comprehensive alumni engagement strategy that fosters lifelong connection to the Honors College.
Plan and execute a range of programs and events for alumni to engage with the College, including place-based networking opportunities, mentoring initiatives, externship hosting, guest speaker
Create new relationships with Honors alumni across industries, career stages, and locales; leverage those connections to support students, engage alumni, and strengthen Advancement goals in the College. May exhibit travel with the Dean or Director of Development.
Maintain accurate records of alumni contact information, engagement, event attendance, volunteer activity and interactions using the university's CRM and data systems.
Analyze engagement data and prepare reports to support planning, assessment, and decision-making.
Define and promote clear benefits for active Honors College alumni, ensuring a compelling value proposition that drives sustained engagement.

Event Planning for Alumni & the College - 45%

In collaboration with Honors College partners, plan, manage, and execute College-level events (includes strategy, logistics, setup/cleanup, purchasing, vender negotiating, menu planning, reserving facilities and parking, ordering decorations, entertainment, transportation, communications, invitation lists, etc).
Work with the Associate Director of Systems and Administration to create and manage event budgets, invoices, and payments.
Plan, manage, and execute administrative and logistical support for local, state, and nationwide events led by the Dean and/or Director of Advancement to foster connection.
Coordinate alumni participation in appropriate College-level events.
Organize and delegate student event worker responsibilities.
Maintain event supply inventory; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Communications & Strategies

When appropriate, create engaging, mission-aligned event messaging for the Honors College community.
Coordinate alumni engagement via email outreach, text messaging campaigns, program scheduling, and in-person meetings.
Other duties as assigned.

Required Qualifications
Bachelor's degree plus one year related experience; OR a combination of education and/or related experience equal to five years.

Preferred Qualifications

Experience with event promotion, including email campaigns, social media, and alumni communications.
Familiarity with event management platforms, CRM systems (e.g., alumni databases), and virtual event tools.
Experience managing or assisting with event budgets, expense tracking, and cost control.

Pay Range
$19.47 - $25.29 -$31.15

To apply, visit workattexastech.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.