Job Details

Assistant Training Program Administrator, Department of Anesthesiology

Position Number: 9797891
Location: Buffalo, United States
Position Type: Other Administrative Positions

Assistant Training Program Administrator, Department of Anesthesiology

Position Information

Position Title: Assistant Training Program Administrator, Department of Anesthesiology
Department: Department of Anesthesiology
Posting Link: <a href=""https://apptrkr.com/9797891"">https://www.ubjobs.buffalo.edu/postings/64127
Job Type: Full-Time

Posting Detail Information

Position Summary

The Department of Anesthesiology at the Jacobs School of Medicine and Biomedical Sciences invites applicants to apply for the position of Assistant Training Program Administrator for the Anesthesiology Residency Program.

This is a University at Buffalo-affiliated position employed by University at Buffalo Anesthesiology, Inc., a New York not-for-profit university faculty practice corporation. This is not a New York State or University at Buffalo employment position. Employment benefits and policies are provided through University at Buffalo Anesthesiology, Inc. and differ from those available to University at Buffalo/SUNY employees. The successful candidate will work closely with University at Buffalo faculty, residents, medical students, Graduate Medical Education (GME), and departmental staff in support of the Anesthesiology Residency Program. Employment benefits and policies associated with this position are provided through the affiliated employer and differ from those offered to University at Buffalo/SUNY employees.

In this position, you will:

Coordinate administrative activities supporting the Anesthesiology Residency Program, including recruitment, applicant interviews, onboarding, orientations, graduation, and other program events.
Maintain resident schedules, program records, evaluations, compliance documentation, and required data within MedHub and other institutional systems.
Support compliance with ACGME, ABA, GME, University, FERPA, HIPAA, and departmental requirements and deadlines.
Coordinate educational activities including didactics, Journal Club, Visiting Professor lectures, Town Halls, Mock Oral sessions, and other resident programming.
Assist the Program Director and Training Program Administrator with residency recruitment, medical student engagement, Anesthesiology Interest Group activities, and departmental communications and media.
Coordinate Residency Council activities and meetings, including meeting preparation, attendance, minutes, and follow-up.
Collaborate with faculty, residents, medical students, and departmental and institutional partners to support the day-to-day operations and continued success of the residency program.
Provide administrative and departmental coverage as needed, including responding to incoming telephone calls and assisting visitors.

Our University Affiliation

University at Buffalo Anesthesiology, Inc. proudly supports the academic and educational mission of the University at Buffalo and its Jacobs School of Medicine and Biomedical Sciences.

The University at Buffalo is a flagship of the State University of New York system and a premier, research-intensive public university recognized for academic excellence, research, and its impact locally and globally. Through its university affiliation, this position offers the opportunity to work within a collaborative academic medicine environment supporting faculty, residents, fellows, and medical students.

Minimum Qualifications

Associates Degree or two (2) years of full-time experience in a clinical or administrative setting.
Skill in the use of word processing, slide presentations, report retrieval functions, etc.
This position includes occasional non-standard (evening/weekend) work hours- flexible availability is necessary.
Proficiency in the use of a residency credentialing system.

Preferred Qualifications

Bachelor degree and three (3) years of experience in a clinical or administrative setting.
Proficiency in the use of MEDHUB.
Experience in Graduate Medical Education (GME) of one (1) year.

Physical Demands

Salary Range
0.00

Special Instructions Summary

Please note: This is a University at Buffalo-affiliated position employed by University at Buffalo Anesthesiology, Inc. This is not a New York State or University at Buffalo employment position.

Applicants should submit a resume and cover letter outlining their qualifications and relevant experience. Applicants with experience in Graduate Medical Education (GME), residency or fellowship program administration, MedHub, or similar medical education management systems are encouraged to highlight this experience in their application materials.

Please complete all supplemental questions as part of your application.

Is a background check required for this posting?
No

Contact Information

Contact's Name: Samantha Gray
Contact's Pronouns: She/Her
Contact's Title: Assistant To Chair
Contact's Email: SJGRAY@BUFFALO.EDU
Contact's Phone: 716-829-6102

Posting Dates

Posted: 09/01/2026
Deadline for Applicants: Open Until Filled
Date to be filled: