Job Details

Office Administrator III

Position Number: 9797414
Location: Salt Lake City, United States
Position Type: Other Administrative Positions

Office Administrator III

Job Summary

Oversee general office operations. Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors. Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics. Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders. May be responsible for managing office budget and contract/price negotiations with vendors. May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities
1. Manage Office Operations
Oversee day-to-day administrative activities to ensure the office runs efficiently.
2. Handle Correspondence
Answer phone calls, respond to emails, distribute mail, and communicate with internal and external stakeholders.
3. Maintain Filing Systems
Organize and manage physical and electronic records, documents, and databases.
4. Schedule Meetings and Appointments
Coordinate calendars, book meeting rooms, and arrange appointments for managers and staff.
5. Order and Monitor Office Supplies
Track inventory levels, purchase office supplies, and maintain vendor relationships.
6. Prepare Reports and Documents
Create, format, and distribute reports, presentations, memos, and other business documents.
7. Support Financial Administration
Process invoices, track expenses, assist with budgeting, and maintain basic financial records.
8. Coordinate Office Events and Travel
Arrange travel accommodations, itineraries, company events, and team meetings.
9. Assist Human Resources Activities
Support onboarding, maintain employee records, and help coordinate training or personnel-related documentation.
10. Ensure Compliance and Office Procedures
Maintain adherence to company policies, safety requirements, and administrative procedures.

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Office Administrator, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.

Preferences

Special Instructions

Requisition Number: PRN46074B
Full Time or Part Time? Full Time
Work Schedule Summary: On location/In office Tuesday, Wednesday, Thursday at a minimum. Other two days can be flex from home or office depending on work
Department: 01887 - HS Marketing Strategy & Ops
Location: Campus
Pay Rate Range: $55,000 - $60,000
Close Date: 10/01/2026
Open Until Filled:

To apply, visit <a href=""https://apptrkr.com/9797414"">https://utah.peopleadmin.com/postings/208402