Job Details

Senior Business Assistant

Position Number: 9740090
Location: Lubbock, United States
Position Type: Secretary and Administrative Assistants

Senior Business Assistant
Lubbock
45315BR
Civil Environ Construct Engineering

Position Description
Performs responsible and complex duties associated with a specialized function of a section of clerical employees. Duties may be generally described as planning, assigning, coordinating, directing, scheduling, evaluating, verifying, training, and processing of information. Thorough knowledge of policies, procedures, and methods for the area of responsibility is required. Initiative and independent judgments are frequently exercised in formulating procedures or methods, and in program coordination. Work is performed under general supervision within University policies and procedures. Job performance is based on overall operational effectiveness.

About the University
Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students. Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas - hard work, grit and authenticity - the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.

About the Department and/or College

Major/Essential Functions

Serves as the receptionist for the CECE department and handles various inquiries and requests, which include welcoming guests, clients, candidates, and other visitors in a professional and friendly manner, determining the purpose of their visit, and directing them to the appropriate person or department.
Serve as purchasing lead for departmental purchases which includes identifying vendors, processing requisitions, and making purchases using the Procurement Card.
Responsible for creating and maintaining an excel spreadsheet of all departmental expenditures which is sharable with the Business Manager for accounting purposes.
Attend procurement meetings to stay abreast of purchasing policy and procedures and travel updates
Handles incoming and outgoing mail, including sorting, distributing, and preparing shipments.
Oversee Xerox copy machines use and maintenance. Monitor and replenish supplies as needed Arrange for repairs when equipment malfunctions
Oversees scheduling and coordinating meetings for conference rooms 209 and 108 bookings.
Assist the department with various data entry projects, filing, photocopying, and scanning.
Responsible for reconciliation of procurement card transactions for department Administrative Coordinators and Unit Manager, and maintaining processes and proper supporting documentation as needed (i.e., food forms, missing receipt forms, vendor hold forms, account authorization forms)
Assist Business Manager with undergraduate and graduate onboarding
Serve as Key Management System Coordinator. Implements electronic key requests and hard key requests for the CE building, including requests for electronic access through outside doors. Regularly monitors key activity

Required Qualifications
A minimum of a high school diploma or the equivalent. Three years progressively responsible clerical experience. Additional education and/or related experience to equal three years may substitute on a year for year basis.

Preferred Qualifications
Experience with budgeting, and basic accounting principles.

Pay Range
$17.69 - $22.98 - $28.32

To apply, visit workattexastech.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.