Job Details

Director of HR Systems - E99221

Position Number: 9738867
Location: Cheney, United States
Position Type: Human Resources

Director of HR Systems - E99221

Job Title:

Director of HR Systems - E99221

Location:

Cheney, WA

FLSA Status:

Exempt

Anticipated Start Date:

As soon as able

Work Schedule Type:

Regular

Work Schedule:

Regular office hours 8:00 a.m. to 5:00 p.m. Position may occasionally require evening or weekend work to meet the demands of the office.

Term of Appointment:

12 Months

Job Summary:

Eastern Washington University seeks candidates for a professional Director-Human Resource Systems. This position is responsible for the strategic management, implementation, and optimization of EWU's HR systems. This includes management, input and maintenance of HR data, files, records and report creation. The position will ensure the Human Resources Office maintains up-to-date information systems, and data, to meet institutional needs.

Required competencies include:
1. Effective communications and interpersonal skills, including the ability to form productive and effective professional relationships throughout the university based on earned trust, respect and reliability and the ability to be discrete and maintain confidentiality.
2. Critical/analytical thinking, obtaining and applying information to support decision making, to initiate solutions, resolve problems, and to contribute to strategic planning.
3. Ability to consistently deliver exceptional customer service.
4. Ability to establish credibility based on others recognition of the human resources knowledge and experience offered, based on honesty, transparency and ability to comply with policies and procedures.
5. Ability to keep up-to-date with best practices, policies and procedures, and collective bargaining agreements and the ability to foster greater understanding and acceptance of new perspectives, best practices, procedures, policies, and options available in any given situation.
6. Resilience, flexibility, adaptability - able to adjust priorities and approach in the face of frequent changes impacting the organization, work responsibilities and how work is performed.
7. Knowledgeable about diverse HR functions and processes, and able to develop an in-depth understanding of the operations, culture, and personnel of Eastern Washington University.
8. Ability to provide training and coaching to help others take responsibility for their own personal work performance and professional development.
9. Ability to work independently with little supervision, to consistently and accurately apply acquired knowledge, and at the same time, to function as a collaborative and supportive team member.
10. Self-initiative and consistent high-level performance which demonstrates a strong work ethic and contributes to the value that Human Resources brings to the university.

The salary for this position is $94,945 - $111,708. Where the hired candidate will begin within this range is dependent on education, experience, and skills.

In addition to salary, the university offers a comprehensive benefits package including health insurance and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 12 paid holidays per year and fringe benefits, such as tuition waiver for employees and eligible family members, discounted EWU sports tickets, full access to our campus workout facilities at a minimum fee and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits-briefing/benefits/insurance/

Conditions of Employment:

This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa currently. Sponsorship is not available for this position at this time.

All new employees must comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.

This is an Administrative Exempt position and is covered by EWU Policy 406- 01, Exempt Employment: https://inside.ewu.edu/policies/knowledge-base/ewu-406-01-exempt-employment/

After starting employment, employees will complete the required training via Canvas. The Office of Employee Belonging, Development, and Leadership will reach out to you concerning Workplace Belonging training and asynchronous New Employee Orientation.

Note: Interviews might be conducted via Zoom (camera must be enabled). If so, candidates must be able to demonstrate competence using Zoom and other technologies.

About Eastern Washington University:

Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. As the region's polytechnic, we are recognized for our distinctive approach to hands-on learning that leads to in-demand careers. EWU's 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington's second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building, the SIERR building which is a hub for research, development and advancement of health sciences. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor's and master's degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.

Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a '26 -'27 College of Distinction (CoD), the second consecutive year it has received the national recognition.

Tribal Land Acknowledgement:

At Eastern Washington University, we are proud to recognize the land of the Spokane Tribe and other tribes that shared the land for fishing and trading. The Spokane Tribe, Coeur d'Alene Tribe, Confederated Tribes of the Colville Reservation, the Kalispel Tribe, and the Nez Perce Tribe are integral to the cultural heritage and traditional ethnological knowledge of the land.

Native American heritage is woven into the fabric of our institution, enriching our community through tribal culture, historical teachings, and tribal language, and is embraced daily by students, staff, faculty, and the Eastern Washington community.

At EWU, we are committed to reflecting on and acknowledging the historical injustices of genocide and the forced removal of tribal peoples and all our relatives. EWU recognizes and honors tribal sovereignty and government to government relationships with tribes.

From here forward, EWU will remain committed to supporting, honoring, and recognizing the Native American community and the dynamic contributions that are shared with our university.

Equal Opportunity Statement:

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.

Physical Demands:

Contact Zach Jankovsky in Human Resources at zjankvosky@ewu.eduto obtain a copy of the Essential Functions Analysis which will describe conditions of employment, such as physical demands.

Protective Equipment:

University, local, regional and state mandates for public and personal protection should be followed as needed.

Required Qualifications:
Any combination of nine (9) years of education and experience, beyond entry level work, in the following functional or related areas:

Functional Administration of an HRIS system

Human resources information systems, such as PeopleAdmin, PageUp, HRMS, Workday and/or Ellucian Banner

Records/Data maintenance and management

Technical Skills

Proficiency in HR information management software such as Banner, Workday, HRMS, PageUp, PeopleAdmin, Tableau, SQL, etc.

Ability to keep up with technical innovation and trends in HRIS analysis.

Exceptional ability to gather and interpret data, as well as improve HRIS processes.

Proficiency in Microsoft Office Suite products such as Word, Excel, Outlook, Power Point; database management (such as Human Resources Information Systems), report generation.

Manage multiple projects simultaneously while effectively managing deadlines.

Be able to work with others at all levels of the organization effectively, with a professional demeanor and ability to maintain discretion and confidentiality.

Possess strong analytical and problem-solving skills.

Have excellent interpersonal skills, strong oral and written communication skills, and emotional intelligence.

Able to manage conflict, collaborate and work effectively both independently and as a member of a team.

Be customer service oriented and have a strong commitment to quality customer focused relationships and service.

Demonstrated ability to apply a culturally responsive and flexible approach that is supportive to the diverse needs, including universal accessibility, or our students, staff, faculty and the public. Preferred Qualifications:

Bachelor's Degree, or Master's Degree, in Human Resources, Business, Management or Information Systems or related degree

Human resources experience in a college or university setting, or state government

Experience in an environment with collective bargaining

Experience serving as the functional administrator of an HRIS or related system

Special Instructions to Applicants:

It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.

Required documentation includes all of the items listed below.

Attach a detailed cover letter in which you explain how you meet each of the required qualifications [and preferred qualifications, if applicable]. It is preferred that you provide the information in a bulleted list or as a table within your cover letter.
Attach a chronological resume including work history and major duties, education, and any specialized training or skills related to the position. List at least 3 professional references including: names, titles, organization name, phone numbers, email addresses, and connection to you (these can be identical to the references listed on the application).
Complete the online application form and respond to the online questions, if applicable.
Mission Statement Response - EWU's mission is to provide an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence. We are committed to serving first-generation, Pell-eligible students. How would you contribute to this mission?
Please do not upload resumes that include photos of yourself.

Proposed Job Duties & Responsibilities
% of Time 35 Responsibility / Duty

System Administration and Optimization:

Serve as the primary administrator, and subject matter expert (SME), for HR platforms and related HR applications. This includes supporting and maintaining all Human Resource Systems including, including but not limited to the University's HR Information System (HRIS) - Ellucian Banner, Applicant Tracking System (ATS) - PeopleAdmin and PageUp, HireRight and Payscale.

Develop and implement HR systems strategy aligned with organizational objectives and workforce planning needs. This includes staying current on technological advancements and trends in the field of HR Systems. Oversee configuration, customization and continuous improvement of HR systems to enhance functionality and user and customer experience.

Ensure data integrity, accuracy, and compliance with labor laws and institutional standards, as well as implementation of new laws, directives and reporting requirements. Conduct ongoing audits of processes and data to ensure accuracy of information and streamline processes and procedures for efficiency.

Lead in the review, testing, and implementation of University system upgrades or patches which impact HR. Serve as main point of contact to IT and appropriate institutional stakeholders during implementation of any new HRIS systems including planning, business process, security and testing.

Coordinate and consult with HR Managers, HR staff, institutional stakeholders, university administration, IT and others to determine HR system needs, recommend process/customer service improvements and innovative solutions. Modify business processes, policies and procedures as necessary to implement new business processes and systems.

Essential Duty? Yes % of Time 30 Responsibility / Duty

Data Analysis and Reporting:

Conduct data input, maintenance and reporting. Analyze HR data trends and generate reports to inform strategic decision making in all areas of HR, including talent management (recruiting), performance and workforce planning.

Manage Human Resource system data, files, and records. Input employee data into various data information systems and recall the data as necessary.

Write, maintain, and update reports required for the Human Resources Office and customers. Conduct queries utilizing available reporting tools. Complete annual CUPA report. Develop standard reports and surveys for ongoing departmental, institutional and stakeholder needs. Respond to requests for information.

Prepare HR reports for People and Culture, and HR leadership, to assist with assessment, decision making, strategic planning, tracking actions, identifying workforce data and trends, compensation data, hiring data, retention data, etc.

Provide responsive data as required by the University, including but not limited to, Faculty Load and Compensation (FLAC), Integrated Postsecondary Education Data System (IPEDS), and College and University Professional Association (CUPA).

Essential Duty? Yes % of Time 10 Responsibility / Duty

Records Maintenance, Management and Retention:

Ensure Human Resource records and files are maintained, retained and destroyed consistent with the University's Records Retention Schedule, applicable Collective Bargaining Agreements and the Public Records Act.

Facilitate, coordinate, and ensure the collection of documents and records responsive to records requests for which the University is required to respond, including, but not limited to, subpoenas, public records requests, discovery requests, litigation holds, requests from university counsel, and union requests.

Essential Duty? Yes % of Time 10 Responsibility / Duty

Project and Change Management:

Lead HR system implementation projects, upgrades, system integrations, ensuring timelines, budgets, scope and resources are managed effectively.

Guide and support organizational change management related to HR technology adoption and process improvement. Including training of staff, and informing staff of impacts and changes.

Essential Duty? Yes % of Time 10 Responsibility / Duty

Timesheet and Payroll Processing, Supervision:

Ensure all data is timely entered, including pulling timesheets in, troubleshooting issues and running audit reports.

Providing performance evaluation notices and annual notification reminders.

Team Management & Development:

Provides direct oversight of the HR positions that independently evaluate, respond and resolve complex HR technical systems issues and questions. This position is required to exercise advanced technical knowledge of HR processes, while providing consultation to direct reports. This position is responsible for ensuring staff have the tools, training, and resources necessary to meet institution goals and objectives, service delivery expectations and are coached to success.

Ensure staff have the necessary training, tools and resources to effectively perform their duties. Ensure coverage and cross training for continuity of operations.

Essential Duty? Yes % of Time 5 Responsibility / Duty

Perform other professional level HR work, and other duties, as assigned.

Essential Duty? Yes

To apply, visit https://jobs.ewu.edu/jobs/director-of-hr-systems-e99221-cheney-washington-united-states