Job Details

Senior Administrative Assistant II

Position Number: 9726999
Location: Lubbock, United States
Position Type: Secretary and Administrative Assistants

Senior Administrative Assistant II
Lubbock
45591BR
President's Office

Position Description
Performs responsible and complex administrative support or technical program assistance work. Work is performed under general supervision from the administrator. Direct supervision of subordinate personnel may be included in the job responsibilities.

About the University
Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students.Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas - hard work, grit and authenticity - the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.

About the Department and/or College
Office of the President

Major/Essential Functions
Serve as secondary receptionist to the Office of the President: greet guests into the suite and connect them with the appropriate person, meeting or department; answer phone calls-answer questions, offer suggestions and/or link them with a suitable resource, assist with opening and/or closing of the office; serve as backup to Senior Administrative Assistant I in other administrative duties

Assist with general office duties: prepare correspondence and documents (real and digital); copy, print, scan and fax; receive, sort, log and distribute mail and other incoming documents; prepare coffee and other beverages for the office and meetings; assist with preparing office and meeting spaces with needed supplies, including but not limited to, beverages and snacks, and serve as audio/visual A/V resource

Secondarily will support the Events Department with their administrative needs

Procurement, financial, travel and accounting processes: create, manage and reconcile requisitions, purchase orders, invoices, receipts, statements and other documents associated with TTU purchasing systems/processes; account for expenses connected to each event; make travel arrangements for multiple individuals-including, but not limited to, flight, hotel and vehicle; prepare necessary documentation to reconcile travel using TTU travel systems/processes

Ornaments: process walk in orders; balance credit card transactions against orders; prepare deposits; responsible for inventory of ornaments; pull reports; assist with online orders as needed

Miscellaneous: work closely with student assistants and other staff members to be certain the office is
appropriately staffed

Other duties as assigned by President's Office suite staff members

Required Qualifications
Bachelor's degree in clerical/administrative area. Two years progressively responsible administrative or related experience, including one-year supervisory experience. Additional job related experience may substitute for required education on a year-for-year basis.

Preferred Qualifications

Pay Range
$19.47 - $25.29 - $31.15

To apply, visit workattexastech.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.