Job Details

Contracts Specialist

Position Number: 7338651
Location: Buffalo, NY
Position Type: Sponsored Programs, Grants, and Contracts

Contracts Specialist

Position Information

Position Title: Contracts Specialist
Department: Sponsored Projects Services
Posting Link: https://www.ubjobs.buffalo.edu/postings/63478
Job Type: Full-Time

Posting Detail Information

Position Summary

Sponsored Projects Services (SPS) within the Office of Research, Innovation and Economic Development at the State University of New York at Buffalo is seeking a Contracts Specialist. The Contracts Specialist is an entry-level position responsible for administering, drafting, reviewing, and negotiating simple agreements in support of sponsored research activity at the University at Buffalo.

This role is designed to ensure compliance with institutional policies, Research Foundation guidelines, and applicable laws, while providing crucial support for sponsored research contracts. The Contracts Specialist will work under supervision but is expected to develop proficiency in handling a variety of routine contracts and agreements. This is an excellent opportunity for individuals looking to begin or further develop their career in research contract administration.

Key Responsibilities:

Administer and Draft Contracts: Assist in the preparation, review, and negotiation of simple agreements, including sponsored research agreements, non-disclosure agreements (NDAs), and material transfer agreements (MTAs).
Compliance and Policy Adherence: Ensure that all agreements comply with University, Research Foundation, and sponsor policies, as well as applicable legal and regulatory requirements.
Collaboration and Communication: Work closely with faculty, department administrators, legal counsel, and external sponsors to gather necessary information and facilitate contract execution.
Risk Assessment and Issue Resolution: Identify potential risks and issues in contracts and provide recommendations for resolution or mitigation strategies.
Support Research Activity: Assist in the processing and management of contracts that support sponsored research initiatives at the University, ensuring timely and accurate contract handling.
Document Management: Maintain accurate records of all contracts and related documentation, ensuring that proper approval processes are followed and documented.

Learn more:

Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
Being a part of the University at Buffalo community.

Minimum Qualifications

Bachelors degree in a related field and 2 years experience, or an equivalent combination of education and experience.
Strong attention to detail and ability to manage multiple contracts and projects simultaneously.
Familiarity with basic legal principles and contract language, with a willingness to learn specific institutional and sponsor policies.
Excellent communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
Ability to work collaboratively within a team and contribute to the overall efficiency of the office.

Preferred Qualifications

Experience in contract administration, especially within higher education or research environments.
Familiarity with sponsored research agreements or university administration is a plus.

Physical Demands

Salary Range
$63,000 - $68,000

Special Instructions Summary

Is a background check required for this posting?
No

Contact Information

Contact's Name: Stacey Brown
Contact's Pronouns: she/her
Contact's Title: HR Specialist
Contact's Email: sabrown7@buffalo.edu
Contact's Phone: 716-645-4492

Posting Dates

Posted: 07/17/2026
Deadline for Applicants: Open Until Filled
Date to be filled: