Job Details

Business Coordinator

Position Number: 7207017
Location: Lubbock, TX
Position Type: Agriculture - Animal Science

Business Coordinator
Lubbock
44981BR
Animal and Food Sciences

Position Description
Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.

About the University
Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students.Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas - hard work, grit and authenticity - the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.

About the Department and/or College
The Department of Animal and Food Sciences (https://www.depts.ttu.edu/afs/) at Texas Tech University exists to address the challenges of a growing and changing world. We tackle these challenges by empowering students, advancing discoveries, and disseminating knowledge. Our core values (integrity, community, accountability, grit, and excellence) define our culture and those we seek to hire. The department takes pride in its tradition of student success and experiential learning through curriculum taught by faculty who are dedicated to excellence in teaching, research, outreach, and engagement. Innovative creativity to address regional issues with global implications, while engaging with external community members through citizenship, are also hallmarks of the program. The department is housed in a modern research and teaching facility and is supported by several off-campus units (Equestrian Center, Equine Therapeutic Riding Teaching and Research Center, Grantham Companion Animal Research Facility, and an Agricultural Field Laboratory with canine, sheep/goat, swine, beef cattle, Burnett Center, and feed mill units). There are approximately 30 faculty members in the department, many of whom are leading researchers in their respective fields. Areas of research excellence include meat science and muscle biology, food science and safety, animal nutrition, health and welfare, and companion animal science. The department continues to experience historic student enrollment and now consists of more than 1,450 undergraduate and graduate students.

The Texas Tech Equestrian Center (TTEC) is a 100-acre teaching, research, and outreach facility that is home of the Texas Tech Equestrian Team, Horse Judging Team, Ranch Horse Team, Rodeo Team and Therapeutic Riding Teaching and Research Center. The facility offers an indoor arena with seating for approximately 650 people and 10 additional arenas. The Center maintains a horse herd of approximately 40 horses primarily used for teaching. The TTEC is located approximately 15 minutes from main campus and contains over 400 stalls on site for events, students, and outside boarders.

Major/Essential Functions

Texas Tech Equestrian Center Support
Be a team player in the TTU Equine Program.
Set and enforce high standards of ethics and values, performance, and exemplary behavior
Responsible for helping develop and implement program protocols and procedures, and maintain program and TTEC-related records and reports.
Plan and schedule Equine Program events, projects, and activities, and related marketing and communications.
Assist with supervising and scheduling Equine Program Student Workers and verifying time submitted is actually time worked.
Establish and maintain strong relationships with the Equine Program alumni, friends, patrons, and supporters, and work with the Equine Advisory Board.
Coordinate fundraising activities and events for the Equine Program and promote program success.
Meet with Executive Director, Faculty, and staff as needed.
Assist with travel-related financial documentation for all TTEC staff and faculty.
Assist with maintaining horse herd records and related contracts (Usage).
Assist with maintaining contract records and billing and financial processes for Boarder, Event, and livestock contracts using appropriate support programs (Ex. QuickBooks, TouchNet).
Assist with securing bids/quotes for TTEC programs.
Assist with student completion of the Application and new employee paperwork.
When an injury happens, work with employee and risk management to get all forms filled out and filed in a timely manner.
Maintain inventory of all TTEC vehicles and related equipment, including billing, mileage, maintenance, inspections, insurance, driver records, and mileage logs.
Reconcile mileage logs and Voyager card transactions monthly, ensuring accurate billing to the appropriate users and compliance with university policies.
Request and track additions to the approved driver list, ensuring all drivers meet eligibility requirements and are properly documented.
Coordinate routine maintenance, inspections, and repairs for departmental vehicles, working with university fleet services to ensure vehicle safety and reliability.
Monitor vehicle usage and availability, maintaining reservation records and identifying opportunities for improved scheduling or utilization.
Serve as the point of contact for fleet-related inquiries, providing guidance on policies, troubleshooting issues, and communicating updates to faculty, staff, and students.
Assist with annual fleet reporting and audits, ensuring all documentation is complete and up to date.
Support coaches and staff submitting program/team scholarships, ensuring accuracy and adherence to deadlines.
Coordinate the thank-you letter process with Coaches and staff for student scholarship awardees, including sending instructions, tracking progress, confirming Writing Center review, and submitting final letters to the appropriate Office.
Exhibit accountability and professionalism through timely execution of duties, prompt, and clear communication with faculty, staff, students, and supervisors, and consistent updates to the Executive Director.
Support faculty, staff, and students with a service-oriented approach, ensuring assistance is provided professionally, respectfully, and within the scope of assigned responsibilities.
Provide proactive and reliable support to the TTEC Executive Director & Business Manager and staff on assigned projects.
Maintain confidentiality and discretion in handling sensitive information.

Required Qualifications
Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.

Preferred Qualifications

Previous experience in managing and operating a program and/or coordinating events.
Experience supervising personnel
Equine experience.
Demonstrated proficiency in financial software systems (e.g., Quickbooks).
Excellent written and verbal communication skills.

Pay Range
$21.39 - $27.84 - $34.23

To apply, visit workattexastech.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.