Job Details

Manager - Public Records

Position Number: 7036617
Location: Cheney, WA
Position Type: Legal Affairs

Manager - Public Records

About Eastern Washington University:

Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. As the regions polytechnic, we are recognized for our distinctive approach to hands-on learning that leads to in-demand careers. EWUs 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washingtons second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building, the SIERR building which is a hub for research, development and advancement of health sciences, and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelors and masters degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.

Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a 24-25 College of Distinction (CoD).

Money magazine recently named EWU as one of its Best Colleges in America 2024.

Tribal Land Acknowledgement
At Eastern Washington University, we are proud to recognize the land of the Spokane Tribe and other tribes that shared the land for fishing and trading. The Spokane Tribe, Coeur dAlene Tribe, Confederated Tribes of the Colville Reservation, the Kalispel Tribe, and the Nez Perce Tribe are integral to the cultural heritage and traditional ethnological knowledge of the land.

Native American heritage is woven into the fabric of our institution, enriching our community through tribal culture, historical teachings, and tribal language, and is embraced daily by students, staff, faculty, and the Eastern Washington community.

At EWU, we are committed to reflecting on and acknowledging the historical injustices of genocide and the forced removal of tribal peoples and all our relatives. EWU recognizes and honors tribal sovereignty and government to government relationships with tribes.

From here forward, EWU will remain committed to supporting, honoring, and recognizing the Native American community and the dynamic contributions that are shared with our university.

Job Summary:

We are currently seeking skilled and team-oriented applicants for the following position Manager - Public Records.

This position serves as the public records officer and records officer for Eastern Washington University. The position is responsible for responding to public records requests, subpoenas, and FERPA requests on behalf of the university. It is also responsible for working with all university departments to ensure compliance with records retention laws and managing physical and digital records stored by the university.

EWU is committed to supporting and promoting a workforce that is welcoming to all and encourages applicants of all backgrounds to apply for this position.

The salary for this position is $68,277 (minimum) up to $81,933. Where the hired candidate will begin within this range is dependent on education, experience, and skills.

In addition to salary, the university offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 12 paid holidays per year and fringe benefits, such as tuition waiver for employees, discounted EWU sports tickets and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/.

Eastern Washington University provides an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence.

Required Qualifications:

Bachelors degree, paralegal degree, or paralegal certificate
Experience working with confidential information
Ability to pay close attention to detail for sustained periods of time
Experience working with advanced tools in Acrobat (such as file combining, OCR, redaction, etc.) and/or Microsoft tools for searching records, such as eDiscovery.
Demonstrated ability to apply a responsive and flexible approach that is supportive of the needs including universal access of our students, faculty, staff and the public

Preferred Qualifications:

Strong working knowledge of the Washington state public records law, civil litigation discovery requirements, and state records management practices
Two years of experience working with public records requests or discovery under the federal or state rules of civil procedure

Other Skills and Abilities:

Superior communication and public speaking skills (including the ability to communicate complex issues verbally and in writing to university community members and the general public).
Demonstrated ability to maintain confidential information.
Strong organizational and research skills. Ability to track, work, and complete a large number of requests.
Technological skills necessary for gathering, redacting, preserving metadata.
Ability to competently use advanced e-discovery Microsoft Outlook tools.
Ability to work well with others in collaborative, cooperative ways.
Experience with web content management.
Knowledge of federal and state laws regarding data privacy, including, but not limited to, the Family Educational Rights and Privacy Act, Health Insurance Portability and Accountability Act, and Public Records Act.
Maintain current knowledge of privacy and public records laws; continuously monitoring legal changes.
The Public Records Act requires EWU to have records available for inspection during normal business hours. This position requires the public records officer to be physically present at EWUs Cheney campus during business hours.

Note: The above job description is a general outline of the duties and responsibilities typically associated with this position. Specific tasks and responsibilities may vary based on the needs of the department and institution.

Job Duties:
Public Records Officer

Serve as the Public Records Officer for Eastern Washington University. Responsible for ensuring the university complies with the Public Records Act, chapter 42.56 RCW.
Provides primary oversight and management of all public records requests to the university.
Responds to all public records requests within five business days of receipt. Receives public records requests, identifies which departments may have responsive records, gathers records, determines which records are responsive to the request, redacts any information that must be redacted under state or federal law, prepares a redaction log, and provides the responsive records to the requestor in a timely manner.
Coordinates with university staff and the office of Information Technology to formulate and implement searches of electronically stored information.
Receives and coordinates requests for police records with the university police department.
Assists the Director of Risk Management with discovery requests as needed.
Assists the Labor Relations Manager with union requests as needed.
Coordinates and responds to subpoenas, warrants, and other forms of records requests outside of public records on behalf of all of EWU.
Case file management, retention schedules, and destruction of appropriate records.
Provide training to the campus community about confidentiality, public records, and records retention.

Percent of Time: 85

Records Management

Coordinate the universitys records management program by participating in statewide meetings, updating the records retention schedule, and providing training to the campus community
Assist departments with inventorying and destroying records in accordance with the universitys records retention schedule.
Manages physical and digital records stored by the university.

Percent of Time: 15
Conditions of Employment:

This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa currently. Sponsorship is not available for this position at this time.

All new employees will comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.

This is an Administrative Exempt position and is covered by EWU Policy 406- 01, Exempt Employment: https://inside.ewu.edu/policies/knowledge-base/ewu-406-01-exempt-employment/

After starting employment, employees will complete the required training via Canvas. The Office of Employee Belonging, Development, and Leadership will reach out to you concerning Workplace Belonging training.

Note: Interviews might be conducted via Zoom (camera must be enabled). If so, candidates must be able to demonstrate competence using Zoom and other technologies.

Salary Information:

The salary for this position is $68,277 (minimum) up to $81,933. Where the hired candidate will begin within this range is dependent on education, experience, and skills.

Posting Date: 03/25/2026
Open Until Further Notice: No
Closing Date: 4/10/2026
Screening to Begin: 04/10/26

Special Instructions to Applicants:
Submit your application materials through our online applications portal provided below. If you are unable to submit through the applicant portal, please contact Human Resources Services at (509) 359-2381.

To apply, visit https://jobs.hr.ewu.edu/postings/14582