Job Details

Administrative Assistant III - Economics and Business

Position Number: 6827089
Location: Golden, CO
Position Type: Secretary and Administrative Assistants

Administrative Assistant III - Economics and Business

Colorado School of Mines

Salary: $24.45 - $27.00 Hourly

Job Type: Full Time

Job Number: GLA - JR107983 - 12/25

Location: Golden, CO

Department Information

Colorado School of Mines (Mines) is an internationally preeminent teaching and research university dedicated to meeting the resource development needs of a rapidly evolving, technology-based society. Mines was selected by the Colorado State Legislature as the state's first "exemplary institution" of public higher education due to our "high degree of responsibility and capability with regard to academic and administrative functions."

Colorado's oldest public university, Mines is located in Golden, Colorado at the gateway of the Rocky Mountains, 13 miles west of downtown Denver and 21 miles south of Boulder.
MINES IS PROUD TO OFFER EXCELLENT BENEFITS TO ATTRACT AND RETAIN EXTRAORDINARY TALENT. OUR PERKS INCLUDE:

Medical, Dental, and Vision Insurance
Generous vacation and sick leave plus 13 paid holidays
State pension plan (PERA)
Parental Leave
Reduced cost tuition for employee and family members
Life and Disability Insurance
Professional growth and training opportunities
Access to technology and equipment
Colorado State Employee Assistance Program
Access to a world-class recreation center
Interaction with an international population and cultural events

Description of Job

Colorado School of Mines is seeking a detail-oriented and proactive Administrative Assistant III to support the dynamic Economics and Business Department. This full-time, on-campus role (40 hours per week) is perfect for someone who thrives in a collaborative academic environment and enjoys keeping operations running smoothly.

What You'll Do:
As a key member of our team, you'll provide comprehensive clerical and administrative support, ensuring the department functions efficiently. Your responsibilities will include:

Managing administrative files and confidential databases (including Workday)
Handling phone calls, directing inquiries, and providing accurate information
Processing incoming mail and routing documents
Logging and processing faculty and student forms
Coordinating logistics for departmental events
Processing payment requests and tracking financial transactions
Managing calendars, scheduling meetings, and taking detailed minutes
Monitoring accounts and providing general administrative support
Maintaining and updating department websites
Creating engaging communication and marketing materials for events

Why You'll Love This Role:
You'll be at the heart of a department that values innovation and collaboration. This position offers variety, autonomy, and the opportunity to make a real impact on the student and faculty experience.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description: (New)

G3A4XXADMINISTRATIVE ASSISTANT III
MINIMUM QUALIFICATIONS:

Experience Only:

Three (3) years of administrative experience which included front desk reception, records management, event management/coordination and basic technical accounting/bookkeeping responsibility. (Experience must be clearly documented in the "Work History" section of your application. "See Resume" will not be accepted.)

OR

Education and Experience:A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years. (TRANSCRIPTS MUST BE ATTACHED FOR EDUCATIONAL CREDIT.)

PREFERRED QUALIFICAITONS:

Proficiency with spreadsheet and word processing software (i.e. Word and Excel).
Daily interaction with students, staff and faculty require this position to possess strong interpersonal and customer service skills and the ability to establish rapport with people of diverse backgrounds.
Must have excellent organizational skills with the ability to prioritize tasks, make decisions independently and provide on-the-spot answers to administrative questions that arise.
Must have excellent judgment and discretion and be able to work confidentially with sensitive and protected information.
Workday experience
Prior relevant state service

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department's action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.gov/board-rules.

Supplemental Information

Colorado School of Mines is committed to equal opportunity for all persons. Minesdoesnot discriminateon the basis ofage, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteranstatusor current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines' commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures,programsand activities and in its efforts to achieve a talented student body and workforce.

Through its policies, procedures and resources, Minescomplies withfederal law, Colorado state law, administrative regulations, executiveordersand other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.

Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world's problems and educating the next generation of change makers? Are you an individual who values a rich and vibrant diverse and inclusive community, where our different perspectives and experiences enrich the educational and work experience?

Look to Mines.

To apply, please visit https://www.governmentjobs.com/careers/colorado/jobs/5178697/administrative-assistant-iii-economics-and-business

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