Job Details

Maintenance System Technician

Position Number: 6737228
Location: Claremont, CA
Position Type: Facilities Management

Maintenance System Technician
Harvey Mudd College

Full Time
REQ-7722

NOTE TO APPLICANT: Some positions require a resume, cover letter and/or other documents to be submitted with your application. Please submit these as one attachment in the My Experience section of the application under the "resume/CV" upload section. Once you submit your application, you will not be able to attach additional documents.

Job Posting Title:
Maintenance System Technician

Job Description:

Position Title: Maintenance System Technician (MST)

Position Summary

The Maintenance System Technician (MST) is responsible for managing and maintaining the college's Computerized Maintenance Management System (CMMS) to ensure accurate asset data, efficient work order processing, and optimized maintenance operations. This role involves configuring and updating CMMS databases, preventive and corrective maintenance scheduling, and generating reports to track performance metrics. The MST collaborates with maintenance, engineering, and operations teams to ensure data integrity, streamline workflows, and improve asset reliability. Additional responsibilities include user training, troubleshooting system issues, creating effective parts cage, and maintaining parts cage inventory to minimize downtime

Duties and Responsibilities:

Facilities Management

Maintain and update CMMS asset registry, work orders, and preventive maintenance schedules.
Collect and verify equipment data, including tagging and hierarchy setup.
Generate reports and analyze maintenance data for performance improvement.
Provide training and technical support to CMMS users.
Coordinate with internal teams and vendors for system updates and enhancements.
Ensure compliance with data standards and quality control procedures.
Setting up a clean and orderly parts cage.
Maintaining a clean and orderly parts cage.
Ensure appropriate stocking levels are set up and maintained for all spare parts used on campus.
Place orders for parts when needed from various vendors.
Fill in for Front Desk and Facilities Operations Assistant Manager as needed.
Coordinate repairs with outside vendors.
Assign work orders to Facilities and Maintenance staff.
Consult with various departments and individuals to coordinate maintenance scheduling.
Send notice to affected departments and individuals of planned maintenance performed by both Harvey Mudd Technicians and vendors.
Create and maintain files in accordance with the department filing system.

Safety and Work Habits

Maintain an acceptable attendance record, punctuality and meeting deadlines.
Maintain a functional awareness of the typical hazards of the workplace as well as the special hazards that may be encountered at HMC such as biohazards, radiation, chemicals, etc.
Follow established procedures for dealing with such potential hazards.
Promptly reports accidents on the job, preparing and submitting accident reports.
Participate in safety, emergency preparedness and emergency response training and exercises.

Required Education, Experience, and Certification:

Education

High school diploma or equivalent.

Experience:

2 years of experience in maintenance, facilities, or asset management.

Licenses:

Required to possess and maintain a valid California Driver License and a DMV record that meets the requirements set by the College's insurance carrier.

Knowledge, Skills, and Abilities:

Computer proficiency in various platforms.
Strong analytical, troubleshooting, and communication skills.
Strong attention to detail.
Effective oral and written communication skills; demonstrated ability to write clearly and compose correspondence, reports agendas and other documents using proper formats, grammar and punctuation, and ability to edit, proofread and ensure accuracy and high quality of work.
Proficiency with word processing, spreadsheet, and other software (MS Word, Excel).
Ability to work individually and as a member of the team.
Familiarity with standard office and scanning equipment and electronic filing.
Ability to independently organize, prioritize, and carry out responsibilities; effective time management skills.
Ability to research files and select relevant information from a variety of sources and documents.
Knowledge of business, administrative and clerical procedures; ability to handle confidential information and documents; follow campus policies and adapt to change.
Ability to meet deadlines and exhibit attention to detail.
Personal integrity and ability to interact respectfully and tactfully with various constituencies (trustees, faculty, administration and staff) as well as individuals with varying abilities, backgrounds, interests and beliefs; ability to represent the Office with discretion and professionalism.

Preferred Education, Experience and Skills:

Associate degree or technical certification preferred.
2-5 years of experience in maintenance, facilities, or asset management.
Proficiency in CMMS platforms (e.g., Brightly, Maximo, SAP PM, Infor EAM).

Hours:

The regular hours for this position are 8:00 a.m. until 5:00 p.m., Monday through Friday. Hours may vary due to needs of the College or department. Serve as a contact after regular business hours for issues related to plant operations and systems, including occasional weekends, evenings or holidays as needed.

Remote Work Eligibility:

Category A:

All staff positions, regardless of remote work eligibility, require an initial 30-calendar-day on-campus work period. Based on an evaluation by the supervisor and area Vice President, this position is classified as Category A as defined in the College's Remote Work Policy, with occasional ad-hoc remote work flexibility. Your position is essential to on-campus operations and requires you to work exclusively on campus

Your standard working hours will generally be from 8:00 a.m. to 5:00 p.m., Monday through Friday, though these hours may vary depending on departmental and College needs,

All remote work arrangements, including ad-hoc remote work, must be approved by the direct supervisor, area Cabinet member, and Human Resources, and are subject to periodic review based on institutional needs. These arrangements are neither guaranteed nor considered entitlements and may change due to factors such as employee performance, evolving business needs, or changes to the position.

Physical Requirements:

This position is primarily located away from the main office and requires frequent movement across the campus, with significant time spent in a stock room located in the South basement. The role involves standing and walking for most of the day and lifting and carrying items weighing up to 30 pounds on a regular basis. Specific vision abilities required include close vision, distance vision, and the ability to adjust focus. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Classification:

This is an non-exempt, full-time, benefits-eligible position.

Salary:

The anticipated hourly range will be $22-$30. Salary will be commensurate with qualifications and experience.

Reporting:

This position reports to the Plant Engineer and Director of Maintenance.

Additional Information:

This job description defines the essential job duties of the position. Harvey Mudd College expects that employees hired for this position can perform the essential functions of the job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.

Regular employment at the College is for no specified period; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Employment is at-will and employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law

Harvey Mudd College is an Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran's status, disability, or any other characteristics protected by applicable law.

Please note that in order to be considered an applicant for any staff position at Harvey Mudd College you must apply for each position for which you believe you are qualified.

To apply, visit https://theclaremontcolleges.wd1.myworkdayjobs.com/en-US/HMC_Careers/job/Platt-Campus-Center/Maintenance-System-Technician_REQ-7722