Job Details

Grant Project Coordinator

Position Number: 6736819
Location: Pasadena, CA
Position Type: Sponsored Programs, Grants, and Contracts

Grant Project Coordinator

Pasadena City College

Salary: $80,951.28 - $89,248.80 AnnuallyCFT-53

Job Type: Full-Time

Job Number: 09633

Location: Rosemead, CA

Department: Economic Workforce Development

Closing: 12/10/2025 11:59 PM Pacific

This is a grant-funded position through June 30, 2026

Renewal is on an annual basis, however, is not guaranteed.

Under the direction of the Chair/Assistant Vice President, this role supports the Los Angeles Regional Consortium (LARC) by planning, organizing, and implementing workforce development programs and services for the 19 LA County community colleges and K-12 Strong Workforce partners. The position is a professional role focused on cross-sector communication, partnership development, data-informed decision-making, and effective grant coordination and fiscal stewardship.

EXAMPLES OF DUTIES:

Provides relationship development with industry, secondary and post-secondary partners, community leaders and with college personnel in furthering the services to adult learners to enhance the workforce and economic development component of the college's strategic plan;
Provides support in the creation and implementation of economic and workforce programs to serve the community, partnering with local business, labor organizations, government agencies, other educational partners and professional organizations;
Works with a diverse group of managers, faculty, staff and community representatives to plan for the delivery of quality programs and services in the areas of workforce training, education and partnerships;
Provides technical support, facilitation and organization for the acquisition of grants, special funding and external support for workforce initiatives;
Communicates with leaders in the private and public sectors and in educational agencies to determine needs for new non-traditional programs and services;
Maintains knowledge of grant and other funding sources, processes, deliverables and requirements, and monitors outcomes to achieve successful applications;
Creates written reports, summaries, and analysis as requested.
Coordinates and performs administrative work in grants administration and reporting, including assisting management in researching and disseminating funding opportunities, and reviewing, approving, and tracking requisitions, reimbursements, and payroll documents for all grant projects; assists in preparing grant budgets and interpreting funding agency regulations and requirements;
Ensures compliance of grant budgets with policies, regulations, funding agency requirements, and accounting protocols and procedures; facilitates documentation requirements;
Develops operating budgets for funded projects, including account set-up; coordinates, prepares and/or edits various budget documents, including budget revisions and appropriate transfers;
Responds to inquiries regarding policies and procedures related to budget development and grant monitoring;
Prepares budgets for specially funded projects, gathers necessary data from appropriate college staff and external partners and applies regulations from external agencies and internal departments;
Supports adherence to state and federal laws;
Performs other related duties as assigned.

MINIMUM QUALIFICATIONS:

Associate's degree in finance, accounting, business, or a related field.
One year of experience in governmental grant budgeting, accounting, writing and/or management, preferably in an institution of higher education.

PREFFERED QUALIFICATIONS:

Bachelor's degree in finance, accounting, business, or a related field.
Three years of experience in governmental grant budgeting, accounting, writing and/or management, preferably in an institution of higher education.

KNOWLEDGE, SKILLS, AND ABILITIES - May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.

KNOWLEDGE:

Higher education in community colleges, including the mission of the California Community Colleges
Best practices in assessing employer/client needs and identifying occupational trends
Grants and budget monitoring
Office productivity software (Microsoft Word, Excel, Outlook, Access)
Internet navigation, data entry/correction, inquiry/retrieval, and report generation
Modern office procedures, practices and equipment
Applicable laws, codes, regulations, policies, and procedures
District organization, operations, policies, and objectives
Oral and written communication principles

SKILLS:

Interpersonal skills using tact, patience, courtesy, and respect
Communicating effectively verbally and in writing with peers, faculty, staff, students, and community members
Presenting a positive image of the College
Reading, interpreting, applying, and explaining rules, regulations, policies, and procedures
Organizing and coordinating meetings, leading workshops, and facilitating group discussions
Developing grant or special project applications
Operating a computer and assigned office equipment
Organizing multiple projects and carrying out detailed tasks throughout the year

ABILITIES:

Plan, organize, develop, and evaluate programs, activities, and services
Work effectively with peers, faculty, staff, students, and community members from multicultural and diverse backgrounds
Maintain current knowledge of program rules, regulations, requirements, and restrictions
Analyze situations accurately and adopt an effective course of action
Meet schedules and timelines; plan and organize work effectively
Work cooperatively and coordinate projects with other administrators and staff
Understand the needs of the school within the context of the overall institutional program
Evaluate recommendations for program improvements or new program efforts
Establish and maintain cooperative and effective working relationships
Work independently with little direction
Understand and be sensitive to diverse academic, socioeconomic, cultural, and ethnic backgrounds, including individuals with disabilities

CORE COMPETENCIES: The District has identified the following essential skills and attributes needed for success in this position.

Workforce Development Program Knowledge
Grant Management & Compliance
Strategic Planning & Implementation
Stakeholder Engagement & Partnership Coordination
Labor Market Analysis & Data Utilization
Project Coordination & Multi-Tasking
Communication & Presentation Skills
Adaptability & Problem Solving

SALARY RANGE:
CFT-53

APPLICATION AND SELECTION PROCESS

Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. Job postings will not be reopened due to failure to submit an application before the closing date for any reason. You can apply for a position from any computer with Internet access. Please keep in mind the following:

If you do not follow the process or your application/resume is incomplete, your information will not be processed.
If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.
The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).

All materials listed below may be required for your application packet to be considered complete:

Resume or Curriculum Vitae
Cover Letter

After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.

ADDITIONAL INFORMATION

Successful applicants must provide proof of eligibility to work in the United States.
Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
Pasadena Area Community College District will not sponsor any visa applications.
Applicants must be available for interviews at Pasadena City College at no cost to the District.
Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.

PASADENA AREA COMMUNITY COLLEGE DISTRICT
Equal Opportunity, Title IX, Section 504 Employer

To apply, please visit https://www.schooljobs.com/careers/pasadenaedu/classified/jobs/5135882/grant-project-coordinator

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