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HR Specialist: Tickle College of Engineering - UTK

Position Number: 6243588
Location: Chattanooga, TN
Position Type: Business - Human Resources

HR Specialist: Tickle College of Engineering - UTK
Knoxville, TN, United States

Job Identification: 3083
Job Category: Human Resources
Posting Date: 05/21/2025
Job Schedule: Full Time
Locations: 1506 Middle Drive, Knoxville, TN, 37996, US (On-site)

Job Description
The University of Tennessee, Knoxville, seeks applications and nominations for a full time HR Specialist for the Tickle College of Engineering reporting to the HR Manager supporting college departments.

The HR Specialist supports, trains, provides policy/procedure guidance and services for HR functions throughout the entire college at the direction of the HR Manager. The primary transactional HR support will be for the college departments, Faculty Affairs, Student Success, Innovative Collaboration Studio, Engineering Fundamentals, Advising, Engagement & Access, Engineering Professional Practice and Applied Engineering. This role is responsible for entry of all college-level transactions from start to finish hiring, salary updates, and fiscal labor schedule updates/creation as well as any transactions the remaining college departments cannot process. This position will pull regular reports as needed and assist with administrative tasks for the TCE Finance and Administration office for events, searches, and electronic file maintenance. The role will also contribute to the ongoing development of checklists, SOPS, training files for DASH, and provide updates in the college-wide DASH meetings.

Responsibilities

Monitor and manage the TCEHR email inbox
Monitor, respond, and process all incoming TDX tickets in support of unit needs for the college departments
Trains all new college-level staff/students on time entry , pulls reports each biweekly pay period to push time approvals, and troubleshoots time entry issues for the college as a subject matter expert
Provides support and training to the college for the requisition processes and functions in DASH regarding managing requisitions and creating offers and fully manages requisitions for TCE departments and participates in the weekly college-level DASH meetings
Develop checklists, document SOPs, and training materials related to the role's duties and responsibilities
Enters fiscal transactions to maintain account distribution of pay for students, staff, and faculty for the college-level departments
Maintains electronic file updates, provides administrative office support for events, and creates job ads and letters as needed, and assists with administratively managing staff and faculty requisitions to help facility the hiring process
Will act as a consultant/advisor to the Assistant Dean and Director in the absence of the HR Manager

Qualifications
Required Qualifications:

Education and Experience:

High school diploma with 4-5 years of experience in a human resources role or work history with a combination of work related to management of the full cycle hiring process, office management, advising on procedures and policies, data entry, and/or providing office management support.

Knowledge, Skills, and Abilities:

Excellent organizational and time-management skills.
Ability to multi-task and prioritize tasks based on needs of others and with time-sensitive deadlines as well as follow through to completion.
Ability to work autonomously as well as within a team environment.
Sound interpersonal and communication skills.
Working knowledge of Microsoft Office especially in Excel, Teams, OneDrive, and Word.
Knowledge of personnel management applications such as Oracle
Knowledge of personnel maintenance processes including hiring, I-9 e-verification.
Ability to practice a high level of confidentiality.

Preferred Qualifications:

Education:

Bachelor's degree

Experience:

1-2 years of experience in a human resources role related to full cycle hiring or work history with a combination of work related to management of the full cycle hiring process, office management, advising on procedures, data entry, and/or providing office management support.
Experience in a human resources role related to recruiting, hiring, or employee relations at UT.
Experience in an academic environment.
Experience hiring foreign nationals and communicating with non-native English speakers.
Certificates or training related to HR competencies

Knowledge, Skills, and Abilities:

Knowledge of personnel management applications such as ORACLE and Equifax
Knowledge of personnel maintenance processes including required hiring documents.
Knowledge of employment laws and practices.
Knowledge of USCIS (visa) processes and document requirements

Work Location

Location: Knoxville, TN On-campus
Ability to have a hybrid work schedule with one day working remote after 6 months

Compensation and Benefits

UT market range: MR07
Anticipated hiring range: $50k - $55k DOQ
Find more information on the UT Market Range structure here
Find more information on UT Benefits here

Application Instructions

To express interest, please submit an application with the noted below attachments. To be assured of full consideration, completed applications with all requested materials should be submitted.

Resume
Cover Letter
List of 3 Professional References

About The College

The Tickle College of Engineering programs span most major engineering fields, with several nationally ranked among the top 30 of all public institutions. Many of our graduates have risen to top positions in industry, government, and academia, including nine astronauts who have literally risen, spending a collective 1,000 days (and counting!) in space. You can learn more about the college here: Tickle College of Engineering Facts and Stats. Being a UT employee in addition to that has so many perks from a tuition waiver to further your own education to competitive accrued days for paid time off. You can read more about our benefits package here and our employee discounts here.

About Us
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university's tradition of lighting the way for others through leadership and service.

UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory.

The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.

UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs.

The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.

Apply today and join the Tennessee Volunteer community!

To apply, visit https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/3083/?mode=location