Job Details

Administrative Assistant to the Vice Chancellor of Student Affairs

Position Number: 6211643
Location: Martin, TN
Position Type: Secretary and Administrative Assistants

Administrative Assistant to the Vice Chancellor of Student Affairs

Job Description
The Division of Student Affairs is seeking a qualified candidate for the position of Administrative Assistant to support the Office of the Vice Chancellor. This key role is responsible for coordinating and executing a broad range of administrative and programmatic functions on behalf of the Vice Chancellor for Student Affairs. Serving as the primary point of contact for both internal and external stakeholders, the Administrative Assistant manages sensitive and confidential matters with professionalism and discretion. The position also oversees the daily operations of the Vice Chancellor's office, provides support to departments across the division, and assists with special projects as needed.

Responsibilities
Provide coordination and administrative support to the Vice Chancellor of Student Affairs
Maintain office records and personnel files (confidential)
Assist visitors to the Office of the Vice Chancellor
Manage schedule and prepare correspondence for the Vice Chancellor
Coordinate meeting of the University Council and Disciplinary Hearing Board as needed
Provide budgetary support for the Office of the Vice Chancellor and Office of Student Care and Conduct (prepare DASH transactions, personnel transactions, requisitions, purchase orders, invoices, expense reports, and monthly account reconciliations)
Assist with initiatives to support process improvement for the Division of Student Affairs
Coordinate services to students in need
Remain up-to-date on University Policy and Procedures

Qualifications
Minimum Qualifications:
High school diploma and five years of office experience, or an equivalent combination of education, training, and experience
Excellent communication skills
Strong customer service and computer skills

Preferred Qualifications
Vocational, associate's, or bachelor's degree
Five years of office administration in an higher education setting
Knowledge of higher education software solutions such as DASH and Banner.

Application Process: Qualified candidates should apply online and attach a cover letter and resume
Application Deadline: Applications will be accepted until position is filled
Minimum Hiring Rate: $19.65 per hour (Market Range 08) - Salary commensurate with education and experience

Job Identification: 2855
Job Category: Administrative
Posting Date: 05/06/2025, 09:51 PM
Job Schedule: Full time
Locations: 11 Wayne Fisher Drive, Martin, TN, 38238, US

To apply, visit https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/2855/?lastSelectedFacet=LOCATIONS&mode=location&selectedLocationsFacet=300000010468273