Job Details

Western Illinois University
  • Position Number: 2665738
  • Location: Macomb, IL
  • Position Type: Secretary and Administrative Assistants


Office Support Specialist-Quad Cities


  • Work Department: WQPT PBS-Quad Cities
  • Class Title/Code: Office Support Specialist (3243)
  • Effective Date: Nov 18, 2021
  • Responsibilities: Assists Senior Business Manager with projects and other support tasks including but not limited to:
    a. the formulation of policies and standard operating procedures of the unit

    b. coordinating WQPT marketing and Communication plan

    c. creating the monthly program guide

    d. the creation of weekly and quarterly e-newsletter

    e. assist with educational outreach programs

    f. inputs and reviews program titles in Nielsen Research database

    g. responsible for the creation of PowerPoints needed in meetings

    h. compiles and analyzes data for the Senior Business Manager's review

    i. maintains the online public file

    Coordinates the logistics of unit activities

    Serves as front line resource personnel for WQPT and WIU

    Attends meetings and manages minutes and written materials

    Order and maintain office supplies and other products

    Responsible for maintaining office equipment (fax machine, printers, computers, etc.)

    Coordinate work orders with other WIU departments and outside vendors

    Manage unit calendars

    Liaison between master control, traffic, production and programmers

    Manage YOUTUBE and PBS Video App

    Assist WIU QC Development Director by scheduling meetings

    Create gift baskets for public relations.
    Other duties as assigned
  • Required Qualifications:
    1. High school graduation or equivalent.
    2. One (1) year (12 months) of work experience comparable to the second level of this series.
    3. Any one or any combination of the following, totaling two (2) years (24 months) of experience in the categories below:
      1. work experience performing office/clerical activities, including use of computer systems
      2. college or university course work in any curriculum
        • twelve (12) semester hours = six (6) months
        • twenty-four (24) semester hours = twelve (12) months
        • thirty-six (36) semester hours = eighteen (18) months
        • forty-eight (48) semester hours = twenty-four (24) months
  • Starting Salary: $13.29/hr
  • Application Deadline: Dec 2, 2021

Employment - Information & Instructions
Complete an Employment Application online. Submit supplemental application materials, which may include transcripts, licenses, certifications, resume, and a copy of the DD214 (if applicable), via email to HR-Testing@wiu.edu.

All application materials are due in the WIU Human Resources Office no later than 4:30 p.m. the day of the application deadline.

Western Illinois University is an Affirmative Action and Equal Opportunity employer with a strong commitment to diversity and a non-discrimination policy that includes sex, race, color, sexual orientation, gender identity and gender expression, religion, age, marital status, national origin, disability, or veteran status.

For questions regarding the application process, please contact:

Human Resources Office
Sherman Hall 105
1 University Circle
Macomb, IL 61455

Phone: (309) 298-1971 ext. 1
Fax: (309) 298-2300

Email: HR-Testing@wiu.edu

Open: Monday - Friday; 8:00 a.m. - 4:30 p.m.








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