Job Details

University of Pennsylvania
  • Position Number: 5315082
  • Location: Philadelphia, PA
  • Position Type: Sponsored Programs, Grants, and Contracts

Grants Manager B (Department of Dermatology)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Grants Manager B (Department of Dermatology)

Job Profile Title
Grants Manager B

Job Description Summary
The Grants Manager B will be responsible for the overall financial management of the Department of Dermatology's research portfolio. The individual will manage proposal development, budget development and related pre-award activities for a diverse sponsor portfolio. It is expected that they will oversee post award activities including account set up, monitor and review of all sponsored projects expenditures including fund projections. The Grants Manager will monitor and enforce compliance with sponsor guidelines and meet with Principal Investigators to discuss and advice on any financial issues related to their portfolio. They are expected to actively participate in specific projects and will be greatly involved in managing the Center for Clinical Sciences in Dermatology along with more complicated grants (e.g. P30, T32). This individual will be responsible for the supervision and professional development of a Grants Coordinator.

Job Description

Job Responsibilities

1. Oversee post-award grants management activities on complicated grants including but not limited to program projects, training grants, and large multi-site studies.
  • Responsible for sponsor invoicing
  • Ensure Principle Investigators (PIs) are adhering to budgets and sponsor regulations
  • Oversee account generation, monitor expenditures and execute account closeout
  • Maintenance of salary allocations

2. Oversee pre-award grants management activities
  • Prepare and coordinate grant proposals to various sponsors, including the NIH on large program grants and clinical trials.
  • Generate budgets for PIs based on the proposal guidelines and needs of the PI
  • Remain current in NIH guidelines and grant opportunities and educate the PIs regularly.
  • Coordinate activities between external contractors, sub-contractors and other associates to ensure agreements are executed properly.
  • Manage the submission of MTAs for the Department.

3. Manage and prepare financial analyses for the following areas.
  • Sponsored Programs
  • Tech transfer
  • Endowments, Gifts, URF and SOM Designated funds
  • All other university accounts with financial review and variance analysis

4. Supervise Grants Coordinator.
  • Ensure that all grant activities are completed accurately and in a timely manner.
  • This includes the development and implementation of training opportunities for skill development that promote research professional staff career advancement.

5. Oversee administrative tasks surrounding the Center for Clinical Sciences in Dermatology

6. Assist in preparing the University Budget including Sponsored Programs, Gifts, Endowments, SOM designated funds and tech transfer.

7. Perform additional duties as assigned

  • The Grants Manager will provide research administrative and financial management support to the Department of Dermatology with limited direction that includes participating in specific projects such as the annual budget submission.
  • The individual will be responsible for all administrative aspects of the department's Center for Clinical Sciences in Dermatology.
  • Post-award responsibilities include the analysis of financial data for the investigators, ad-hoc reporting for senior departmental leadership, will ensure efficient, accurate and timely grant closeouts, monitor grant expenditures for compliance and recommend/implement corrective actions as needed.
  • This person will also provide leadership, supervision, training and professional development support for one or more direct reports.
  • Management duties will include staff assignments and workload balancing, professional development and performance review/evaluation of team members, recommendations regarding compensation and compliance with University and Departmental HR policies.
  • The Grants Manager will report to the department's Associate Director of Research; will act as a liaison to the Perelman School of Medicine administration and Research Services; and will have a dotted reporting relationship to the PSOM Office of Research Support Services.

  • Bachelor's Degree with 5-7 years of grant and contract administration/accounting/ business administration experience or an equivalent combination of education and experience required.
  • Strong proficiency in Excel and Business Objects.
  • Experience in University financial and research administration accounting systems preferred.
  • Demonstrated excellent interpersonal and communication skills.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$61,046.00 - $86,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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