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Northeastern University
  • Position Number: 1575541
  • Location: Boston, MA
  • Position Type: Multicultural Affairs and Affirmative Action

Facilities Accounts Payable Associate

About Northeastern:
Founded in 1898, Northeastern is a global research university and a world leader in experiential learning. The same commitment to connecting with the world drives our use-inspired research enterprise. The university offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools. Our campuses in Charlotte, N.C., San Francisco, Seattle, and Toronto are regional platforms for undergraduate and graduate learning and collaborative research. Northeastern pursues advanced research in security and materials at the Innovation Campus in Burlington, Massachusetts, and in coastal sustainability at the Marine Science Center in Nahant, Massachusetts.

About the Opportunity:
The Northeastern Facilities Management Division is seeking an energetic and motivated Accounts Payable Associate to join our Fiscal Services team.

Review all requisitions/purchase orders and invoices for accuracy: confirm receipt of goods & services; verify sufficient funding; initiate change orders as necessary. Under administrative supervision, responsible for initiating and implementing appropriate University financial practices in the requisitioning, purchase order and invoice approval processes. Train staff on use of Meridian software system. Resolve payment issues with vendors, supervisors, managers and directors. Create and update Meridian invoice software and excel spreadsheets Must have knowledge of university policies and procedures and be able to apply these guidelines correctly in problem solving with staff and vendors. Because of the volume of purchase orders and invoices, and fast pace of the office, this person must handle several tasks concurrently, maintain composure under pressure and pay attention to details. Must interact with Accounts Payable on a daily basis. This person must be resourceful in working through and resolving problems independently and be able to take on added responsibility in doing so. Incorrect and insufficient information on invoices causes delays in vendor payment. Non-payment, late payment or overpayment of vendors creates additional work for the other departments and affects budgetary issues and results in steep late payments (Utilities) and double payments of invoices.

  • Three years of accounts payable experience
  • Analytical problem solving and abilities to analyze and resolve payment problems
  • Strong organizational skills and attention to detail a must
  • Excellent verbal and written communication skills is a must
  • Proficient in Microsoft Word & Excel required
  • Knowledge of University policies and procedures to apply guidelines correctly
  • Must be able to handle several tasks concurrently, maintain composure under pressure
  • Must be able to work independently and work well with others

Preferred Qualifications:

  • At least 2 years of college coursework/Associate's degree required, Bachelor's degree preferred
  • Ability to utilize the University's Banner Financial System and Meridian Software a plus

Salary Grade:

Additional Information:

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.Northeasternvalues and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any othercharacteristic protected by applicable law.

To learn more about Northeastern University's commitment and support of diversity and inclusion, please

To apply, visit

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