District Director of the Personnel Commission and Classified Employment
State Center Community College District
Closing Date: 2/5/2020 at 11:55 PM
Campus Location:
Start Date:
Essential Functions:
District Director of the Personnel Commission and Classified Employment
Salary
$114,498.00 - $140,817.00 Annually
Location
Districtwide, CA
Job Type
Permanent
Division
DO Personnel Commission
Job Number
2020001
Closing
2/5/2020 11:59 PM Pacific
General Purpose
Under general direction of the Personnel Commission, plans, organizes, controls and directs a variety of classified human resources functions in conformance with the Merit System Article in the California Education Code; supports the Personnel Commission's activities and serves as its Executive Secretary; and performs related duties as assigned.
Essential Duties & Responsibilities
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
Plans, organizes, directs, controls, integrates and evaluates the work of District staff assigned to the Personnel Commission; with staff, develops, implements and monitors work plans to achieve goals and objectives; contributes to development of and monitors performance against the annual department budget; submits the approved Personnel Commission budget to the Board of Trustees for approval and subsequently to the County Office of Education; manages and directs development, implementation and evaluation of plans, work processes, systems and procedures to achieve annual goals, objectives and work standards.
Directs and manages the performance of staff; directs and oversees staff selection; establishes performance requirements and personal development targets for direct reports; regularly monitors performance and provides coaching for performance improvement and development; recommends compensation; hears and acts on grievances; subject to concurrence by executive management, approves or takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with Personnel Commission Rules, Board policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements.
Provides day-to-day leadership and works with staff to ensure a high-performance, service-oriented work environment that supports achievement of the department's and District's mission, objectives and values; promotes workplace diversity, inclusion, cultural competency and a positive work environment.
With other members of senior management, participates in the development and implementation of District strategic plans, goals and objectives; leads and directs department staff in the development and application of new methodologies, technologies and business process improvements to achieve higher efficiency, productivity and customer service in department work processes.
Meets regularly with the Commissioners, Chancellor, vice Chancellor of Human Resources and union representatives regarding critical problems, achievements, improvements, recommendations and on requirements and restrictions of law, rules and policies related to Personnel Commission matters; confers with managers, employees and representatives of public and private agencies concerning Personnel Commission matters.
Serves as Executive Secretary of the Personnel Commission; prepares the Order of Business, presents staff reports and recommendations, and directs the preparation and maintenance of official records and minutes; prepares the annual report of the Personnel Commission and a periodic summary of key statistical data as outlined by the Personnel Commission; provides technical expertise, conducts special studies and makes recommendations to the Personnel Commission and District management related to organization, staffing and workforce utilization; recommends rule changes to the Commission and prepares and promulgates notices of proposed changes/amendments; attends meetings of the District's Board of Trustees as the official representative of the Personnel Commission.
Recommends whether hearings should be conducted by the Personnel Commission or a hearing officer; makes necessary arrangements for hearings including subpoenaing of witnesses and production of records; serves as hearing officer as directed by the Personnel Commission.
Develops and administers a recruitment plan covering all classified positions within the District; directs the implementation of classified position requisition posting system, recruitment, examination and selection of employees, ensuring compliance with all applicable procedures, policies, laws and regulations; plans and coordinates recruitment activities including job announcements, applicant sourcing and job fairs; evaluates or oversees the evaluation of all recruitment, testing and selection processes to ensure job-relatedness and fairness; identifies potential deficiencies and ensures steps are taken to eliminate artificial barriers to employment; identifies recruitment and other methods and approaches to increase representation of sub-parity groups at all levels of District employment.
Directs and coordinates, in consultation with Human Resources, the classification and compensation functions for the District; administers classification and organization studies for new and existing positions at all levels within the classified system; ensures accurate and current classification specifications; recommends changes to the classification plan and allocation of positions; recommends new classes and the reclassification of existing classes; presents recommendations to the Personnel Commission and/or governing board; chairs or serves on related committees; makes recommendations accordingly.
Directs and participates in the audit of classified personnel assignments for compliance with rules and regulations and certifies that assignments are made in accordance with the merit system provisions of the California Education Code and the rules of the Personnel Commission; directs and participates in investigations of complaints regarding violations of merit system provisions; directs investigations of protests of examination procedures/results, appeals from applicant rejection, and withholding of eligibility certification by applicants, candidates and eligibles; processes, conducts and recommends on employee appeals to disciplinary actions.
Provides assistance and information to managers across the organization in interpreting Merit System rules, policies and procedures, as well as the classified/labor agreement as it pertains to the Merit System.
Directs the conduct of salary surveys and wage studies; reviews the interpretation of data and recommends changes in compensation for positions and classes.
OTHER DUTIES
Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District.
Serves on committees and represents the District at local, regional, state and national conferences, meetings, workshops and training seminars.
Participates in shared governance processes and initiatives.
Principles, theories, processes and practices of public human resources administration, including recruitment, testing, selection, position classification and compensation.
Laws, codes, rules, regulations, court decisions and legal interpretations related to the employment of personnel within a community college district with a Civil Service or Merit System.
Employment testing analysis and test security.
The organization, functions, operations, policies and goals/objectives of the District and its Colleges.
Principles and practices of sound business communications.
Research methods, analysis techniques and statistical data analysis/reporting.
Principles and practices of effective management and supervision.
Principles and practices of public administration, including budgeting, purchasing and maintaining public records.
Principles and practices of strategic planning.
Principles and practices of internal consulting.
Trends and practices in human resources management.
Basic principles and practices of organizational improvement and culture change.
Safety policies and safe work practices applicable to the work being performed.
Personnel Commission Rules, Board Policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements.
Skills and Abilities to:
Plan, organize and direct a comprehensive classified personnel program and the activities of the Personnel Commission and its staff.
Understand, interpret, explain and apply Board, Personnel Commission, state and federal laws, codes, regulations, policies and court decisions governing the District's human resources management programs for classified employees.
Train, supervise and motivate employees.
Prepare and present effective written and oral communications and reports on a variety of classified human resources policies, procedures and decisions that are comprehensive and meet legal requirements.
Interpret, apply and explain principles of human resources management and laws related to activities under the jurisdiction of the Personnel Commission.
Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies.
Analyze and make sound recommendations on complex human resources management issues.
Work collaboratively with other District directors and managers and provide expert advice and counsel to develop solutions to complex issues.
Organize, set priorities and exercise expert, independent judgment within areas of responsibility.
Develop and implement appropriate procedures and controls.
Communicate information accurately and effectively; understand requests for information or assistance; maintain a courteous and tactful manner when under pressure or in an antagonistic situation.
Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials.
Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices.
Communicate effectively, both orally and in writing.
Prepare and present periodic training sessions as directed.
Make presentations and present proposals and recommendations clearly, logically and persuasively to diverse audiences.
Operate a computer and use standard business software.
Establish and maintain effective working relationships with all those encountered in the course of work.
EDUCATION AND EXPERIENCE
Graduation from an accredited college or university with a bachelor's degree in human resources, public administration, business administration or a closely related field, and at least seven years of progressively responsible experience in a human resources position with at least two years of experience in recruitment, assessment, selection, and job classification/compensation. Experience must include supervision of professional and technical staff. An equivalent combination of training and experience may be substituted.
LICENSES, CERTIFICATES AND OTHER REQUIREMENTS
A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program.
PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms.Employees are frequently required to walk and stand; and lift up to 25 pounds.
Specific vision abilities required by this job include close vision and the ability to adjust focus.
Mental Demands
While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with District managers, staff, the public and others encountered in the course of work, some of whom are dissatisfied, angry or abusive.
WORKING ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employees work under typical office conditions, and the noise level is usually quiet.
The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime.
Assessment Process
APPLICATION SUBMISSION
To move forward in the selection process, you must complete an online application through our web site at http://www.schooljobs.com/careers/scccd. Please attach to your application a copy of your degree or transcripts (including when degree was awarded) or your application may be considered incomplete.
Resumes may also be uploaded but cannot be used in lieu of a completed application.
ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.
When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.
All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The State Center Community College District does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.
APPLICATION REVIEW AND ASSESSMENTS
The application review process includes an evaluation of training and experience based on given application information and answers to supplemental questionnaire.Only the most qualified applicants, who pass the minimum qualifications review, will be invited to the assessment process.
The assessment process will include a competency assessment (30% weight) and an oral interview assessment (70% weight). Passing score is 75% out of 100% on each assessment section.
ASSESSMENT TENTATIVELY SCHEDULED FOR TUESDAY, FEBRUARY 10, 2020
FINAL HIRING INTERVIEW WILL BE HELD IN PERSON WITH THE PERSONNEL COMMISSION ON TUESDAY, FEBRUARY 25, 2020
The assessment process / assessment dates are subject to change as needs dictate. All communication regarding this process will be delivered via email to the address listed on your application.
ELIGIBILITY LIST
Candidates who attain a passing score on each part of the assessment will be placed in rank order on an Open-Competitive List.Using the same process, a separate Promotional List will be established and both Lists will be used concurrently.Unless otherwise indicated, the eligibility list will be used to fill current vacancies for at least six months.
PASSING THE ASSESSMENTS AND BEING PLACED ON THE ELIGIBILITY LIST DO NOT GUARANTEE AN OFFER OF EMPLOYMENT.
ACCOMMODATIONS
Individuals with disabilities requiring reasonable accommodation in the selection process must inform the State Center Community College District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process
State Center Community College District is an Equal Opportunity Employer. It is the policy of State Center Community College District to provide all persons with equal employment and educational opportunities without regard to race, ethnicity, national origin, gender, age, disability, medical condition, marital status, religion or similar factors as defined by law. We are a Title V employer.
