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Communications/Event Administrator
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Position Number: 1720540
Location: Chicago, IL
Position Type: Conference and Events Administration

About the Unit

The Communications/Event Administrator for the Department of Chemistry works closely with the Chair and Department Manager to plan and implement the communication strategy and increase the visibility of the Department's research and education mission. They also plan and host departmental events, and aid in the Department's communication with alumni and development of donors.

Job Family

CommunicationsResponsible for planning, preparing, publishing, and disseminating University sponsored information both internally and externally. Prepares written, graphical, audio, and visual material to support the communications to press and government agencies.

Career Track and Job Level

CommunicationsPlans, prepares and disseminates information designed to keep the public informed of the University's perspectives, programs, and accomplishments. Responsibilities typically include marketing, press relations, creative editorial and design services, and internal communications.P2: Requires knowledge and experience in own discipline; still acquiring higher-level knowledge and skills. Builds knowledge of the organization, processes and customers. Solves a range of straightforward problems. Analyzes possible solutions using standard procedures. Receives a moderate level of guidance and direction.

Role Impact

Individual Contributor

Responsibilities

The job plans, prepares and disseminates information designed to keep the public informed of the University's perspectives, programs, and accomplishments. Work is performed with a moderate level of guidance, and typically includes marketing, press relations, creative editorial and design services, and internal communications.1) Plans, develops and disseminates information designed to keep the public informed of the organization's programs, accomplishments, or point of view, with moderate levels of guidance and direction., 2) Accomplishes assigned duties through two or more of the following: written communications; visual/graphic media, which may include Web site development and maintenance; speeches and personal contact. The incumbent is still acquiring higher-level knowledge and skills., 3) Solves a range of straightforward problems, as work assignments are difficult and broad in nature, usually requiring originality and ingenuity., 4) Continues to build higher level knowledge of the University, processes and customers., 5) Performs other related work as needed.

Unit-specific Responsibilities

1) Work closely with the Chemistry Chair and Department Manager to plan and implement department's internal and outward-facing communication strategy.

2) Maintain content on department web page: faculty information, student/postdoc resources/department news/profiles/events.

3) Manages department's social media presence.

4) Acts as photographer as needed for communications responsibilities and departmental events.

5) Writes, compiles, and edits content and photos for biannual departmental newsletter (Chemists Club), and publishes/distributes.

6) Coordinates with News Office, PSD communications, PSD Development.

7) Arranges departmental events: responsible for arranging invitations, reservations, photography, catering for events including, but not limited to memorial services, retirement receptions, special mini-symposia, outreach events, alumni events.

8) Work closely with the Chair, Department Manager, and PSD to execute marketing efforts to increase visibility of program and develop donors.

9) Manages the alumni database and daily contact of department with development and alumni.

10) Manages department calendar.

11) Works with others on events for faculty, students and staff.

Unit-preferred Competencies

1) Excellent oral and written communication skills.

2) Strong customer service skills and ability to interact with and serve a diverse population with tact, courtesy, clarity, and diplomacy.

3) Ability to handle sensitive and confidential situations and information with absolute discretion.

4) Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.

5) Ability to use appropriate resources to resolve an issue.

6) Ability to follow an issue through to resolution.

7) Must have the ability to work independently with a minimum amount of direct supervision and proper discernment.

Education, Experience, and Certifications

Minimum requirements include a college or university degree in related field.Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications

Education

1) College or university degree in related field.

Experience

1) Knowledge and skills developed through 2-5 years of work experience in a related job discipline.

2) Experience with developing digital communications

3) Non-profit or higher education communications experience

4) Experience with Drupal or similar content management systems

5) Photography and photo-editing experience

Required Documents

1) Resume

2) Letter of Interest

3) Writing sample (web-based preferred)

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Please apply at: https://uchicago.wd5.myworkdayjobs.com/External/job/Hyde-Park-Campus/Communications-Event-Administrator_JR07057

The University of Chicago is an Affirmative Action/Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.