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Administrative Support Coordinator I
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Position Number: 1207270
Location: Fullerton, CA
Position Type: Other Administrative Positions

Administrative Support Coordinator I

Classification: Administrative Support Coordinator-12 Month-Coordinator I

AutoReqId: 10331BR

Department: Male Success Initiative

Sub-Division: Associate VP Student Affairs

Salary Range: $2,846-$4,852 per month

Appointment Type: Ongoing

Time Base: Full-Time

Work Schedule:
Monday-Friday, 8:00 AM-5:00 PM

Job Summary:
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About CSUF:
Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, CSUF Garden Grove Center, Fullerton Arboretum, cultural events and performances in the Clayes Peforming Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

About the Position:
The Male Success Initiative is an initiative of California State University, Fullerton where undergraduate men of color achieve the fullness of their potential. We strive to support and advance the outcomes of undergraduate men of color by providing tailored programming and services that equip and empower brothers with the skills and knowledge needed to foster academic success; establish a support network of mentors; increase graduation and retention rates; strengthen the sense of brotherhood among all CSUF students who self-identify as men of color (African American, Hispanic/Latina, Asian-American/Pacific Islander, American Indian, and multicultural men, this also includes men of trans experience). We are seeking an exceptional individual to join our team as an Administrative Support Coordinator I. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Under general direction, the Administrative Support Coordinator I is responsible for providing general office support to students, faculty, staff, and community members. Plans, initiates, executes, and coordinates projects, activities, and events with accountability for results. Maintains files, processes documents and records, gathers data, and interacts with and solves problems for work unit customers and staff. Uses customer service and problem solving skills to respond to customers via email, telephone, and in person. Uses a variety of office support technology and systems such as word processing and spreadsheet packages to complete assignments. Coordinates and schedules meetings and events as needed. Addresses a wide range of work unit problems which require interpreting policies and procedures and using ingenuity to put information together in new ways. Coordinates and works with individuals at all levels within the organization.

Under the direction of the Director of the Male Success Initiative-Fullerton (MSI-Fullerton), the Administrative Support
Coordinator I (ASC-I) responsibilities include supporting the clerical and administrative functions of the Director, Senior Program Coordinator and the MSI-Fullerton Department. The purpose of MSI-Fullerton is to support and advance the potential of undergraduate men of color by providing tailored programming and services that empower brothers with the skills and knowledge needed to foster academic success; establish a support network of mentors; increase graduation & retention rates; and strengthen the sense of brotherhood among all CSUF students who self-identify as men of color (African American, Hispanic/Latino, Asian-American/Pacific Islander, American Indian, and multiracial men, this also includes men of trans experience). Housed within the division of Student Affairs, under the Retention Cluster, MSI-Fullerton is currently lead by a Director, who leads a full time staff consisting of a senior program coordinator (SSP III), ASC-I, graduate assistants, peer and faculty mentors, and student workers. Additionally, MSI-Fullerton annually provides (15) scholarships to incoming freshmen men of color known as our MSI-Scholars. However, all current undergraduate CSUF men of color can opt in participate in MSI-Fullerton by becoming an MSI-Fellow. Both MSI-Scholars and MSI-Fellows participate as brothers in year-long tailored academic support programs; leadership, engagement, enrichment and development retreats and opportunities; career trajectory planning; and explorations of gender and masculinity.

The ASC-I provides day-to-day clerical and administrative support for the Director, Senior Program Coordinator (SSP III), and (2) Graduate Assistants. Additionally, the ASC-1 will supervise (3-4) student assistances, and help to support MSI-Success Scholars and MSI-Fellows on an individual basis. Independently prepares, submits and maintains appropriate CMS hiring documents, timesheets, and files for 3-4 student assistants and tracks and monitors MSI-Fullerton expenditures. Schedules travel arrangements. Other duties as assigned.

Essential Qualifications:
High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Special Working Conditions:
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the Universitys strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Hiring Preference: On-Campus CSUEU Employees

Application Deadline: 10-May-2018

Apply online at: https://sjobs.brassring.com/TGWEbHost/jobdetails.aspx?partnerid=11720&siteid=76&AReq=10331BR