Job Details

Prog Specialist, Workforce Dev

Position Number: 9916905
Location: Salt Lake City, United States
Position Type: Adult and Continuing Education Programs

Prog Specialist, Workforce Dev

Job Summary

Program Specialist, CTSI Workforce Development Initiatives
The Utah Clinical and Translational Science Institute (CTSI) is seeking a collaborative, organized, and innovative Program Specialist to support the development of the next generation of clinical researchers and healthcare innovators through the Master of Science in Clinical Investigation (MSCI) program, the Boosting Engagement through Experiences in Science (BEES) program, and related workforce development initiatives.
This position coordinates the day-to-day operations of these educational programs and serves as a key resource for students, faculty, and program participants. The Program Specialist works closely with faculty directors to support program administration, student engagement, outreach efforts, reporting, and continuous improvement activities.
This role is an excellent opportunity for someone who enjoys working in higher education, supporting student success, coordinating complex programs, and contributing to the development of the next generation of clinical researchers and healthcare innovators.
About the Utah CTSI
The Utah Clinical and Translational Science Institute supports researchers, trainees, clinicians, and community partners in advancing discoveries that improve health. Through innovative training, research support services, and collaborative partnerships, the CTSI helps accelerate the translation of scientific discoveries into real-world impact.

Responsibilities
ResponsibilitiesThis position offers a rare opportunity to work at the intersection of education, research, innovation, and workforce development. You'll help support:

Graduate students and faculty pursuing education in clinical and translational research through the MSCI program.
High-school students participating in the BEES program.
Faculty leaders dedicated to developing the next generation of scientists, clinicians, and research professionals.
CTSI initiatives that accelerate discoveries from research into improved health outcomes.

Your work will directly contribute to preparing future researchers and innovators to address complex health challenges and advance scientific discovery.Your responsibilities will include:

Coordinate day-to-day Program operations for the MSCI and BEES programs and other CTSI workforce development activities.
Serve as a primary resource for students and faculty regarding Program requirements, course offerings, policies, procedures, and deadlines.
Support Program students and participants by providing guidance, information, and referrals as appropriate.
Coordinate Program meetings, events, communications, and activities involving faculty, students, staff, and community partners.
Maintain MSCI and BEES program records and tracking systems for participant outcomes, alumni engagement, and program accomplishments.
Generate MSCI student progress reports as requested by the faculty directors to support student progress and retention.
Assist with outreach, recruitment, and marketing efforts to promote workforce development offerings.
Support Program evaluation and continuous improvement efforts by collecting and tracking participant feedback and action items.
Collaborate with faculty directors to prepare annual progress reports, institutional graduate program reviews, and other Program documentation.
Assist faculty directors with Program budgeting, expenditure tracking, and coordination of contracts and service agreements.
Monitor relevant University and NIH policies and help ensure Program compliance.
Other duties as assigned.

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Program Specialists, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.
Program Specialists, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.

Preferences
Applicants are asked to describe their experience as it relates to the following areas in a cover letter. Strong candidates will have demonstrated experience in several of these areas.

Academic program administration
Student services or student support
Learning management systems and online education platforms
Graduate education policies and procedures
Health science or research environments
Data tracking, reporting, and analysis
Event planning and program coordination

We are seeking someone who is:

Highly organized and able to manage multiple projects simultaneously
Skilled at building productive relationships with broad stakeholders
Comfortable working independently while collaborating across teams
Passionate about education, mentorship, and workforce development
Proactive in identifying opportunities for program improvement
An effective communicator who can engage students, faculty, and institutional partners

Special Instructions
In the cover letter, describe your experience as it relates to the following areas:

Academic program administration
Student services or student support
Learning management systems and online education platforms
Graduate education policies and procedures
Health science or research environments
Data tracking, reporting, and analysis
Event planning and program coordination

Requisition Number: PRN46544B
Full Time or Part Time? Full Time
Work Schedule Summary: Day, with some events on evenings/weekends
Department: 00212 - Ctr Clin & Translational Sc.
Location: Campus
Pay Rate Range: $60,000 - $70,000
Close Date: 12/15/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/211346