Job Details

Department Administrator

Position Number: 9758977
Location: Buffalo, United States
Position Type: Other Administrative Positions

Department Administrator

Position Information

Position Title: Department Administrator
Department: Pharmaceutical Sciences
Posting Link: <a href=""https://apptrkr.com/9758977"">https://www.ubjobs.buffalo.edu/postings/63829
Job Type: Full-Time

Posting Detail Information

Position Summary

The Department Administrator will serve as strategic administrative support to the Department of Pharmaceutical Sciences facilitating and executing the various administrative duties of the Department. The Department Administrator should be a self-directed professional who serves as a strategic partner to the chair performing tasks and responsibilities aimed at maximizing the effectiveness of the chair and operations of the department.

The Department Administrator will be engaged in all aspects of the department including recruitment, budgeting and reporting, student services and supervision.

Specific duties include, but are not limited to:

Provide direct administrative support to the Department Chair including but not limited to assistance with strategic planning, calendar support and coordination of annual faculty review process.
Administrative oversight of department operations includes serving as an advisor and confidant to the chair on matters related to department operations.
Manage day-to-day operations of the pharmaceutical sciences graduate programs including onboarding, enrollment, tuition remission, appointment, academic monitoring, and coordinating services. General office management includes coordinating and executing day-to-day operations of the department, providing supervision of department staff, and setting up systems that result in clear reporting, consistent and responsible management, with an overall focus on compliance.
The Department Administrator works closely with the SPPS Dean's Office, particularly in matters related to resource planning including financial reporting and projections, budget development, personnel and developing and implementing school and university policies and procedures.
Provide supervisory oversight to department staff members, work study students, and student assistants.

Successful candidate must be able to collaborate with and support multiple members of a diverse school and university community, participating wherever necessary to ensure smooth and efficient operations, as well as continuously analyzing the work and identifying areas for improvement. They must be able to multitask across strategic project areas, ensure consistent follow-up and follow-through and have excellent communication skills.

Learn more:

Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
Being a part of the University at Buffalo community.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

Bachelor's Degree Experience with 2 years of progressively responsible experience. Equivalent combination of education and experience would be considered.
Must possess excellent verbal, written, and interpersonal skills
Strong organization skills, attention to detail and ability to manage multiple projects

Preferred Qualifications

Master's degree preferred.

Physical Demands

Salary Range
$57-151 - $70,402

Special Instructions Summary

Is a background check required for this posting?
Yes

Contact Information

Contact's Name: Rachel Poole
Contact's Pronouns:
Contact's Title: HR Specialist
Contact's Email: spps-hr@buffalo.edu
Contact's Phone: 716-645-6042

Posting Dates

Posted: 08/12/2026
Deadline for Applicants:
Date to be filled: 10/01/2026