Job Details

Administrative Coordinator

Position Number: 9740956
Location: Seaside, United States
Position Type: Secretary and Administrative Assistants

Administrative Coordinator

University Corporation at Monterey Bay

Salary: $27.00 - $34.00 Hourly

Job Number: 2026-00027

Location: CSUMB Main Campus- Seaside, CA

Department: Student Housing Residential Life (SHRL)

Description

Administrative Coordinator

Student Housing and Residential Life (SHRL)

Job Announcement

Priority Screening Deadline: August 17, 2026. All positions are open until filled.

SALARY

Salary Grade: Staff, Grade 4

Hiring Range: $27 - $34 hourly

The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by colleagues, students, and the customers we serve. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Our salary schedule is available here.

BENEFITS SUMMARY

The University Corporation provides a comprehensive benefits package, which includes:

Medical, dental, and vision insurance
Life and disability insurance
Retirement plan with employer contributions
Voluntary 403(b) savings plan
Generous vacation and sick leave accruals
Paid holidays
Access to campus dining plans
Eligibility for affordable campus housing (if applicable)

Applicants are encouraged to review additional benefit information below for full details.

POSITION SUMMARY

The Administrative Coordinator serves as the operational and administrative hub of Student Housing & Residential Life (SHRL). This position is responsible for coordinating the daily administrative functions of the department, ensuring a welcoming and professional office environment, supporting the Senior Director, and maintaining the systems, documentation, and operational processes that allow the department to function efficiently.

Examples of Duties

KEY RESPONSIBILITIES

Office Operations & Customer Experience (30%): Serve as the primary coordinator for the SHRL Administrative Office.
Executive & Administrative Support (20%): Provide executive administrative support to the Senior Director.
Department Operations & Process Management (20%): Serve as the department's administrative process coordinator.
Communications & Coordination (15%): Support internal and external communication efforts.
Project & Strategic Coordination (10%): Support departmental initiatives and continuous improvement.
Other Duties (5%): Perform other duties as assigned that support departmental operations and student success.

Qualifications

MINIMUM QUALIFICATIONS

Education and Experience:

Equivalent to graduation from a four-year college or university.
2 years of progressively responsible experience in administrative support, office management, or program coordination experience.

A combination of education and experience that demonstrates the required knowledge, skills, and abilities required to perform the duties of this position.

Required Experience:

Experience using Microsoft Office Suite and Google Workspace.
Experience coordinating administrative or business operations in a complex organization.
Experience coordinating multiple priorities, projects, and deadlines simultaneously.
Experience developing, maintaining, or improving administrative processes or documentation.

PREFERRED QUALIFICATIONS

Experience working in higher education or student affairs.
Experience supervising student employees.
Experience maintaining Standard Operating Procedures (SOPs), policies, or administrative manuals.
Experience coordinating purchasing, travel, or budget-related administrative processes.
Experience with project management or continuous improvement initiatives.
Experience using StarRez or similar housing or enterprise management systems.
Experience supporting senior-level leadership.
Demonstrated commitment to providing exceptional customer service.
Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence.

Special Conditions of Employment

SPECIAL CONDITIONS OF EMPLOYMENT
Sensitive Positions - This position has been designated as a sensitive position with:

access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards

This position is designated as a mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with applicable CSU Executive Orders, including Title IX reporting requirements. Employment is contingent upon successful completion of a background check in accordance with the California Fair Chance Act. The University Corporation at Monterey Bay is an equal opportunity employer committed to a diverse and inclusive workplace and complies with all applicable federal and state nondiscrimination laws. University Corporation employment is separate from CSU Monterey Bay and the State of California. All employees must be eligible to work in the United States. Positions are at-will. CSUMB is a smoke and tobacco-free campus.

ADDITIONAL BENEFITS INFORMATION

The Corporation offers a rich benefits package that constitutes a major portion of total compensation. Benefits include medical, dental, vision, and life insurance benefits, contributory retirement plan, TSA (403b), and more. Please review our benefits guide for details about sick time, vacation, and holidays.

The Corporation also offers access to CSUMB's Faculty & Staff Meal Plans, which provide convenience, value, and flexibility with our all-you-care-to-eat dining commons, showcasing eight brand new dining concepts for an affordable price.

The University Corporation at Monterey Bay also provides access to affordable campus housing: https://csumb.edu/departments/corporation/services/employee-housing/

Although CSUMB is located in a high-cost housing area, Schoonover Park rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer. Convenient floorplans, attractive interior appointments, and numerous community amenities make Schoonover Park Rental Homes an exceptional value. Schoonover Park is near the main campus, yet a tranquil world away. The community lies nestled in the secluded beauty of rolling coastal hills three miles east of campus. Living in one of the most desirable areas of California, you will enjoy the natural splendor and cultural abundance of the Monterey Peninsula. Quality of life begins with your home in Schoonover Park and extends through every aspect of your California coastal lifestyle. https://www.schoonoverparkapartments.com

ABOUT THE CORPORATION

The University Corporation at Monterey Bay ("Corporation"): The Corporation is constantly looking for motivated employees with great organization and teamwork skills to join our team. The Corporation is a non-profit institution that is related to and affiliated with the California State University, Monterey Bay. The University Corporation at Monterey Bay is a nonprofit 501(c)(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation's mission is to further the educational purposes of the University.

The University: California State University, Monterey Bay is a mid-sized university in California's Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement, CSUMB is part of the nation's largest four-year public university system, California State University, which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students' lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB's sustainability goal is to be carbon neutral by 2030.

The Community: Monterey, with its moderate Mediterranean climate, is a diverse community on the picturesque central coast of California and rich in agriculture. Miles of beautiful beaches, spectacular mountain ranges, groves of redwoods, low-rolling foothills, and scenic valleys are characteristics that contribute to the quality of life enjoyed by over 432,000 residents and millions of visitors. Boasting such world-renowned attractions as the spectacular Big Sur Coast, Laguna Seca Raceway, 17-Mile Drive, Monterey Bay Aquarium, Cannery Row, the Steinbeck Center, the Monterey Jazz and Blues Festivals and Pebble Beach - possibly the world's most famous golf course, it's easy to see why so many choose to live here and an estimated four million visitors a year make the County of Monterey their destination of choice.

HOW TO APPLY

All prospective applicants must apply online. The entire application must be completed for submission. We accept applications only for the positions that are currently open and listed on our site. All positions are open until filled. Please do not fax or mail in a printed version of electronic applications, or a resume in lieu of an application. If you are having difficulty applying or need assistance, please call (831)582-3389. The completed online application and resume must be submitted by 5:00 PM PST on the Priority Screening Date to be considered for initial review. Applications received after the Priority Date will be reviewed at the discretion of the Corporation.

AI Disclaimer: University Corporation does not use artificial intelligence or automated decision-making tools to evaluate candidates. All employment decisions are made by human reviewers. Candidates are expected to complete all interviews and assessments independently. The use of AI tools, automated response systems, or other external assistance during interviews or assessments is not permitted and may result in disqualification.

To apply, please visit https://www.schooljobs.com/careers/csumb/jobs/5434338/administrative-coordinator

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