Job Details

Business Coordinator

Position Number: 7225278
Location: Lubbock, TX
Position Type: Business - Management

Business Coordinator
Lubbock
45032BR
IT Business Operations

Position Description
Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.

About the University
Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students.Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas - hard work, grit and authenticity - the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.

About the Department and/or College

Major/Essential Functions

Prepare/submit /track daily and annual purchase orders (POs), for assigned area(s). Complete electronic receipts in TechBuy for invoice and payment processing. Maintain departmental procurement card, reconcile monthly procurement card statement.
Maintains and monitors FOPs on a daily, monthly, and annual basis for assigned area(s). Review Open Encumbrance Report for assigned area(s) on a weekly basis. May assist with cost analysis, fiscal year expenditures analysis, and budget preparation.
Process required invoicing related to work orders and projects to include Gateway entries, IV entries, and updating work order logs accordingly.
Maintain supply inventory for assigned area(s), including keeping office and break room supplies stocked and organized and handling supply requests from staff.
Answer telephones for assigned areas in a professional manner and provide excellent customer service. Organize and facilitate meetings and conference calls as needed. Process outgoing mail. Sort and deliver incoming mail.
Calculate, coordinate, and make travel arrangements. Prepare travel pre-approvals/expense reports for travelers in assigned area. Process and review travel related forms as needed, ie Travel Exception Form.
Provide support to assigned areas including assisting with conference registrations, meeting preparation, conference room reservations and preparations, and campus parking requests. Maintain Conference Room calendar for the ATLC.
Assist Senior Events Coordinator with IT Events which can include monitoring attendance, handing out supplies/flyers, etc for the day of the event. Events can include Red Raider Orientation, Community Outreach, IT departmental events, etc.
Communicate with stakeholders for events and areas that are supported by updating with relevant details and updates. This can include dates, times, funding, and final results.
Handle accordingly all Student Assistant personnel processes including new hire paperwork, ePAFS, on-boarding, drug screen consents and authorizations, and payroll related items for High Performance Computing Center.

Required Qualifications
Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.

Preferred Qualifications

Detail and service oriented.
Excellent Customer Service skills.

Pay Range
$23.08 - $30.63 - $37.69

To apply, visit workattexastech.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.