Job Details

Coordinator of Events and Communications

Position Number: 7043304
Location: Lubbock, TX
Position Type: Conference and Events Administration

Coordinator of Events and Communications
Lubbock
44272BR
Personal Financial Planning

Position Description
Performs supervisory and coordinative work in the operation of a specific program or departmental project. Responsibilities involve the coordination and supervision of the various functions and aspects of a specific program as well as the monitoring of program staff and operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise program staff, volunteers and student assistants.

About the University
Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students.Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas - hard work, grit and authenticity - the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.

About the Department and/or College
The School of Financial Planning offers a B.S. in Applied Personal Finance, and a B.S., M.S., and Ph.D. in Personal Financial Planning. All Personal Financial Planning programs are registered with the Certified Financial Planner Board of Standards. All programs meet the education requirement for the AFC certification.

Major/Essential Functions
Events: Serve as the School's internal event planning expert, providing leadership and expertise for the coordination and execution of all major activities. This role oversees and executes the School's signature recurring events such as Opportunity Days, Spring Career Day, and Graduation Ceremonies, as well as faculty and staff engagement activities, including retreats, celebrations, professional development, and networking. In addition, the position directs student-focused initiatives like recognition events and lunches, and manages campus visits for prospective students, faculty candidates, alumni, and other guests. Depending on the nature of the event and team needs, this role may also contribute expertise to events housed in other areas, such as the CFR and PFPA. Responsibilities span the full event cycle: planning, execution, and follow-up. including designing program schedules and show flows, coordinating activities, arranging meals, reserving spaces and parking, managing pre- and post-event communications, recruiting and engaging stakeholders and volunteers, and collecting feedback. A key function of this position is to establish and maintain event processes, procedures, and documentation to ensure continuity, consistency, and long-term success across all School events.

External Relations and Stakeholder Engagement: Lead stakeholder communication and engagement initiatives to strengthen the School's visibility and relationships with internal and external audiences. Create and distribute student announcements and proactively maintain the School's social media presence (e.g., campus digital signage, Facebook, Twitter, Instagram, LinkedIn). Develop and design flyers, newsletters, and print materials that highlight School activities, achievements, and opportunities, ensuring they reach key audiences such as students, alumni, donors, employers, and community partners. Curate and maintain contact lists and databases for alumni, employers, and friends of the School to support ongoing engagement, career connections, and development efforts. Provide staff support for the Alumni Advisory Board and coordinate alumni engagement initiatives, fostering meaningful and lasting connections between stakeholders and the School. This includes supporting donor funds, donor initiatives, donor communication, and sending swag boxes as assigned.

Financial Management: Reconciles personal P-Card and purchases supplies for all School events and daily operations as assigned. Ensures that the financial and donor-related aspects of School activities are handled with accuracy and transparency, including working with vendors, coordinating with stakeholders, and processing gift receipts. Processes travel pre-approvals and expense reports for faculty travel as assigned by the Business Manager.

General Admin: Provide front-line administrative support to ensure smooth daily operations of the School. Responsibilities include greeting visitors, responding to inquiries, and managing phone calls. Support office coverage in coordination with the Business Manager to ensure continuous service from 8 a.m.-5 p.m., including lunch-hour coverage. Additional duties include submitting Building Maintenance Control work orders to the Physical Plant, managing non-classroom scheduling of School meeting rooms, and assisting undergraduate and graduate students as needed. Maintain and track inventory of promotional items to support student recruiting efforts and School promotional activities.

Student Support: Provide staff advisement for the PFP Ambassadors, organizing and directing their activities to support School engagement and recruitment efforts.

Required Qualifications
High school graduation plus five (5) years progressively responsible related experience; additional related education may exchange for the required experience on a year for year basis.

Preferred Qualifications

Preferred to have working knowledge of Banner and Cognos applications.
Have good supervisory skills.
Knowledge of departmental budgets and accounts.
Ability to work independently, be organized, and be able to communicate effectively.

Pay Range
$19.47 - $25.29 - $31.15

To apply, visit workattexastech.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.