Job Details

Associate Director, Recreational Facilities and Events

Position Number: 7033708
Location: Kennesaw, GA
Position Type: Conference and Events Administration

Associate Director, Recreational Facilities and Events

Job ID: 296474
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Job Summary

Responsible for overseeing, coordinating, and managing all aspects of facility scheduling and space utilization for both internal and external requests across the recreation centers within Sports and Recreation's scope. Works closely with potential users to assess program and space requirements, guiding the planning process to ensure successful event execution. Manages, trains, and mentors assigned direct reports and student staff to assist in managing the facilities on the campuses.

Responsibilities

KEY RESPONSIBILITIES:
1. Coordinates event setup with campus partners and provides on-site support for major events
2. Recruits, trains, supervises, and evaluates student staff and the facilities coordinator to uphold service standards
3. Oversees the coordination of facility scheduling and space utilization
4. Meets with potential users to identify program and space needs, and prepares a bid for the use of the facility
5. Formulates a plan to execute events to include set up, staffing, participant, and spectator management, associated equipment, and take down
6. Engages with outside organizations to generate revenue through special events
7. Ensures facilities are operated according to departmental and university standards
8. Tracks and reports facility usage, access, equipment inventory, and operational issues
9. Oversees, reconciles, and approves spending in assigned areas to ensure compliance with state, federal, BOR, and university accounting policies
10. Conducts assessments and benchmarking to evaluate current facility conditions and anticipate future needs for facilities and special events
11. Ensures facility hours, holiday closures, and schedule updates are communicated and posted
12. Provides tours for guests and members, utilizing student employees as part of the process
13. Acts as a liaison to the KSU community and the public by conducting tours, resolving facility issues, responding to inquiries, and delivering excellent customer service
14. Reviews conduct cases involving policy violations at all recreational centers, collaborating with Student Conduct, Public Safety, and other departments to address incidents
15. Participates in the Safety and Risk Management Committee, helping develop and evaluate risk management procedures and facility safety plans
16. Reviews incidents to ensure students and staff are properly trained on safety policies and proactively addresses potential safety concerns
17. Assists in providing CPR/AED and First Aid training for student employees
18. Provides support for other divisional priorities and initiatives beyond the department's scope, as requested

Required Qualifications

Educational Requirements
Bachelor's degree from an accredited institution of higher education or an equivalent combination of relevant education and/or experience

Other Required Qualifications
CPR/AED/First Aid Certifications must be obtained within six (6) months
Current, valid, and unrestricted driver's license

Required Experience
Seven (7) years of experience, preferably in a recreation setting

Preferred Qualifications

Preferred Educational Qualifications
An advanced degree from an accredited institution of higher education in a related field

Preferred Experience
Familiarity with using recreation management and event management software
Practical knowledge of risk management practices and event management
Two (2) years of supervisory experience

Proposed Salary

The starting salary is $65,400 per year. Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit hr.kennesaw.edu/benefits.

Knowledge, Skills, & Abilities

ABILITIES
Able to assess the quality of service executed at events and formulate corrective action
Able to apply software to communicate event specifics to involved constituents for scheduling, staffing, equipment, and diagrams
Able to collaborate with leadership to develop the facility operations department strategy
Able to manage and complete multiple tasks and projects by established deadlines
Able to explain the rationale behind guidelines, policies, and procedures

KNOWLEDGE
Knowledge of existing standards and best practices in collegiate recreation, such as CAS standards for Recreational Sports Programs and duty of care for areas of responsibility
Knowledge of current products and technology for facility operations and for executing events
Demonstrate a strong commitment to teamwork, customer service, ethical leadership, and talent development for direct reports

SKILLS
Excellent interpersonal communication, customer service, active listening, initiative, teamwork, attention to detail, problem-solving, independent judgment, technology, communication (verbal and written), follow-up, time management, project management, and presentation skills
Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite, WhenToWork, EMS, Fusion, etc.).
Strong attention to detail and follow-up skills
Strong customer service skills and phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu.

Other Information

This is a supervisory position.
This position has financial responsibilities.
This position will be required to drive.
This role is considered a position of trust.
This position requires a purchasing card (P-Card).
This position may travel 1% - 24% of the time

Background Check

Credit Report
Standard Enhanced
Education
MVR
9 Panel Lab Drug Test

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening
results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=43000&JobOpeningId=296474&PostingSeq=1