Job Details

Senior Business Assistant for Immigration and Veterans Law Clinics

Position Number: 6962195
Location: Lubbock, TX
Position Type: Law and Legal Studies

Senior Business Assistant for Immigration and Veterans Law Clinics
Lubbock
43938BR
School of Law

Position Description
Performs responsible and complex duties associated with a specialized function of a section of clerical employees. Duties may be generally described as planning, assigning, coordinating, directing, scheduling, evaluating, verifying, training, and processing of information. Thorough knowledge of policies, procedures, and methods for the area of responsibility is required. Initiative and independent judgments are frequently exercised in formulating procedures or methods, and in program coordination. Work is performed under general supervision within University policies and procedures. Job performance is based on overall operational effectiveness.

Major/Essential Functions
Providing staff support to the Immigration Law Clinic and the Veterans Law Clinic.

Receptionist duties which include, but are not limited to, answering incoming telephone calls and forwarding to appropriate faculty, staff, or students or taking appropriate messages and forwarding as necessary. Greeting clients, visitors, and faculty in addition to assigning ePermits as necessary. Ensuring all outgoing mail is placed in adequate envelopes and mailed in a timely manner.

Providing information to clients when necessary and making appropriate referrals to other departments or agencies. Assisting with screening of potential clients. Setting up, maintaining, and closing client files (whether hard copy or OneNote) in addition to running conflict of interest search on client database, entering new client and student information on database. Scheduling and assigning interview rooms for client appointments. Maintaining the master calendar of client appointments, deadlines, and hearing dates, as well as schedules of student office hours. Assisting the Unit Manager of the Clinical Programs in overseeing the day-to-day operations of the clinical programs to ensure that we have all that is necessary to run an efficient and effective clinical program.

Assisting with any other duties as may be assigned by supervising faculty and/or the Unit Manager.

Required Qualifications
A minimum of a high school diploma or the equivalent. Three years progressively responsible clerical experience. Additional education and/or related experience to equal three years may substitute on a year for year basis.

Preferred Qualifications
Ability to use and/or learn to use databases (document manager and timekeeping data bases); Ability to work independently and comfortably in a support capacity with supervisor, law clinic directors, staff and students. Knowledge of law firm operations; Bilingual - Spanish speaking preferred. Professional phone etiquette. Ability to work under pressure and with various personalities.

Special Instructions to Applicant

Pay Range
$17.69 - $22.98 - $28.32

To apply, visit workattexastech.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.