Job Details

Event and Communications Assistant

Position Number: 6737275
Location: Washington, DC
Position Type: Conference and Events Administration

Event and Communications Assistant

Georgetown University comprises two unique campuses in the nation's capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

Under the supervision of the Assistant Director, Office of Event Management, the Events & Operations Assistant is expected to provide skilled administrative support to the Executive Director, Deputy Director, and all of team members in all aspects of departmental functions in a busy, fast-paced event planning environment. The position is responsible for maintaining the OEMS office space, procuring all supplies required for the office's programs and needs of the team and assisting the Deputy Director with financial management. This will include managing expenses for team members, expense journals, contracts and purchase orders for events and working closely with the Financial Affairs team. The position will assist coordination and management of event communications which includes the events calendar website.

The position reports to the Assistant Director, Office of Event Management (OEM), and will provide support to OEM team members preparing for on-site events and assisting the day of. This may include printing materials such as signage, name badges and tent cards, greeting guests, managing check in, and directing guests during the event.

Work Interactions

This position is critical to maintain the functional efficiency of the entire Office of Event Management. The person in the position interacts and supports in one way or another with every member of the team and supports all of the events and academic programs across the campus including emerging spaces as part of Georgetown's Capitol Campus.

Requirements and Qualifications

Undergraduate Degree with relevant experience in events, marketing, or promotions.
1-2 years of work-related experience is preferred, and candidates with familiarity in an academic environment is a plus. Successful candidates will be able to demonstrate a strong capacity for organization.
This position requires an understanding of basic accounting principles, analytical judgment, competent decision-making skills, and the ability to prioritize competing demands in an office that plans hundreds of events during the academic year.
A high degree of autonomy and self-initiative are required with the ability to work without close supervision.
The ideal candidate must be able to interface with the public and maintain highly confidential information with professional discretion.

Referred Requirements and Qualifications

Candidates should have experience with Microsoft Office Products, Google Suite Products, WordPress, and Canva.

Work Mode Designation
This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$17.95 - $26.84

Compensation is determined by a number of factors including, but not limited to, the candidate's individual qualifications, experience, education, skills, and certifications, as well as the University's business needs and external factors.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Law-Center/Event-and-Communications-Assistant_JR24155