Job Details

Accounting & Systems Coordinator - Center for Career Development & Academic Exploration - UTK

Position Number: 6657591
Location: Chattanooga, TN
Position Type: Business - Accounting

Accounting & Systems Coordinator - Center for Career Development & Academic Exploration - UTK
Knoxville, TN, United States

Job Identification: 5497
Job Category: Financial
Posting Date: 10/17/2025
Job Schedule: Full Time
Locations: 1331 Circle Park, Knoxville, TN, 37996, US (On-site)

Job Description
Reporting to the Assistant Director, Fiscal Affairs, the Accounting and Systems Coordinator supports the business operations of the Division of Student Success and the Center for Career Development & Academic Exploration (CCDAE).

This position will be responsible for accounts receivable, accounts payable, deposits, reporting, budget transfers, general ledger support, systems and other financial transactions.

Responsibilities
Fiscal Responsibilities

Pull CCDAE reports, add to shared drive for monthly ledger reconciliation. Use reports for invoicing and receipting.

New Student Orientation Fees - Manage and respond to requests from the Bursar's office as it pertains to deferments, refunds, and delinquent accounts.

Process internal cost transfers for the division.

repare routine and impromptu fiscal reports for restricted accounts. Assist with budget changes as needed.

Backup support as needed for P-card and general ledger reconciliation.

Manage and Maintain

"What Can I Do With This Major?" (E-mail account and website) Manage customer database for the website. Send notifications to colleges and universities when it is time to renew their annual subscription to the website. Provide invoices/and receipts for products. Provide customer service by answering questions and troubleshooting when they have problems connecting to the website. Collaborating with UTK OIT with extreme link issues. Enter new customer information on the website server. Reply to daily emails in the "What Can I Do With This Major?" email account including W-9 tax forms and completing their vendor request forms. Complete deposits for WCIDWTM income from 800+ organizations, colleges, and universities in the US and worldwide using the University of Tennessee Online Receipting Program. Process credit card payments and batch settlements via a VeriFone POS terminal. Complete batch settlements in the Payment Gateway system for the credit card payments to be included in deposits.

Job Fairs

Reconcile deposits for approximately 20 job fairs annually which generates over $300,000 in revenue.

Complete batch settlements in the Payment Gateway system for credit card payments to be included in deposits.

Reconcile check payments to invoices in Handshake.

Qualifications
Required Qualifications

Education:
- Associate's Degree
Experience:
- Two years of office/administrative/fiscal support experience relevant to the position, with Associate's degree.
Knowledge, Skills, Abilities:
Ability to work individually and collaboratively in a dynamic office environment Communication skills needed to interact effectively and courteously with a variety of companies, recruiters, colleges and universities Excellent customer services skills Skills in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) and Quick Books Pro. Ability to learn new systems as needed (Oracle, Oracle Receivables, Oracle Billing, Orable/DASH online Receipting Tool, WCIDWTM, Handshake, Touch Net, Gateway, AR Validator, Navigate, Argos, Slate, Banner, WordPress) Ability to execute financial and related transactions. Ability to keep sensitive information confidential.

Preferred Qualifications

Education:
- Bachelor's Degree
Experience:
- One year of office/administrative/fiscal support working in higher education setting with dedicated experience working with budgets and Microsoft products, specifically Excel
- One year of experience working in DASH (or similar system), Handshake, Slate, and Banner to execute financial and related transactions
Knowledge, Skills, Abilities:

Compensation and Benefits

UT market range: MR06
Anticipated hiring range: Minimum $48,000
Find more information on the UT Market Range structure here
Find more information on UT Benefits here

Application Instructions

To express interest, please submit an application with the noted below attachments. To be assured of full consideration, completed applications with all requested materials should be submitted.

Resume
Cover Letter
List of 3 Professional References

About Us
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university's tradition of lighting the way for others through leadership and service.
UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory.
The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.
UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone.
The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.
Apply today and join the Tennessee Volunteer community!

To apply, visit https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/5497/?mode=location