Job Details

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Administrative Assistant

Position Number: 6364009
Location: Lubbock, TX
Position Type: Secretary and Administrative Assistants

Administrative Assistant
Lubbock
41483BR
University Outreach and Engagement

Position Description
Performs routine administrative support or technical program assistance work. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.

Major/Essential Functions

Provide high-level administrative support to the Associate Vice Provosts of Outreach and Engagement (AVPs) and Directors, including managing calendars, scheduling meetings, and preparing documents.
Coordinate and book travel arrangements for AVPs and Directors, including transportation, accommodations, and itineraries.
Perform routine administrative duties such as data entry, filing, responding to emails, and handling phone inquiries.
Assist in the development and preparation of materials for programs, workshops, presentations, and events.
Attend departmental meetings and events to support technology setup and troubleshooting; record and distribute meeting minutes as needed.
Coordinate events and programs logistics in collaboration with the Program Manager of Outreach and Engagement.
Assist with office supplies and equipment, initiate purchase requests and monitor inventory levels.
Assist with processing expense reports and invoices.
Support special projects and other duties as assigned.

Required Qualifications
Completion of high school or the equivalent. Five years office experience. Additional education may substitute for experience on a year for year basis.

Preferred Qualifications

Administrative experience at TTU
Experience working in higher education
Demonstrated skills in multitasking and organization
Proficient with Microsoft Office

Special Instructions to Applicant

Minimum Hire Rate
16.43

To apply, visit workattexastech.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.