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University of Colorado Anschutz Medical Campus

Research Administrative Coordinator

Position Number: 5706457
Location: Aurora, CO
Position Type: Laboratory and Research

Research Administrative Coordinator

Research Administrative Coordinator - 35095 University Staff

Description
University of Colorado Anschutz Medical Campus

Department: Surgery

Job Title: Research Administrative Coordinator

Position 00828073 - Requisition #35095

Job Summary:

The Department of Surgery (DOS) is seeking a full-time Research Administrative Coordinator. This position facilitates the administrative components of research grants from preparing funding proposals to tracking expenses and reporting results. This role acts as a liaison between Principal Investigators (PIs) and the grant specialists of the CU School of Medicine Pre-Award Shared Services (PASS) while serving as an administrative and operational resource to the DOS Vice Chair of Research.

Duties: This description is a summary only and describes the general level of work being performed; it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to edit duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Research Coordination (50%):

Partners with PIs to prepare the administrative components of research multi-PI proposals.
Initiates internal and external application requirements on behalf of PIs for multi-PI grant submissions.
Compiles and reviews documents for completeness, accuracy, and compliance.
Interprets sponsor guidelines and provides guidance on required components for grant submissions.
Serves as point-of-contact between PIs, PASS, and other departments/institutions participating in proposal applications.
Tracks status of pending awards and agreements to ensure processing in a timely manner.
Serves as a resource on subject area to PIs and research staff.
Participates in and contributes to process improvements, as well as group and special projects.
Coordinate the performing general lab maintenance activities such as signage and organizational activities.
Coordinates with the lab managers and technicians within the labs of principal investigators in the lab areas to achieve common goals set by the Vice Chair of Research.
Assist with research reporting and asset management as assigned.
Manages and reports on shared resources / research equipment inventories.
Cascades freezer/refrigerator alarm system notifications and other emergency messages when required.
Assists with organization and coordination of lab activities at a departmental level, in partnership with School of Medicine facilities.
Duties as assigned by the Vice Chair of Research.

Operational duties (50%):

Administrative support of space allocations in the research environment.
May coordinate in a future state on Green Lab initiatives with campus and school of medicine teams.
EMS activity for research meetings and event planning.
Works with the School of Medicine Space & Facilities team to coordinate compliance, audits, space inventories, record keeping, badging needs and other duties as assigned for PIs in the Department of Surgery.
Manages distribution of materials for conferences and lectures.
Assists with organization of research seminar and educational activities as directed by the Vice Chair of Research.
Cascades information from facilities and space management to PIs in the Department of Surgery.
Schedules meetings as requested by the Vice Chair of Research and Director of Operations.
Assist with developing or develop protocol-specific systems and documents including process flows, training manuals, and Standard Operating Procedures (SOPs).
Event Coordination for activities and proposals from the executive members of the Office of Research.
Assists with identifying operational issues within research areas and shares results with leadership.
Duties as assigned by the Director of Operations

Work Location:

Onsite - this role is expected to work onsite and is located in Aurora, CO. Once fully trained, this position may be eligible for a hybrid schedule (4 days on site with one day remote work).

Why Join Us:

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education, and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected, and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training, and conducts world-renowned research fueled by over $650 million in research grants. For more information, please visit: https://apptrkr.com/get_redirect.php?id=5706457&targetURL=Research Administrative Coordinator

Position 00828073 - Requisition #35095

Job Summary:

The Department of Surgery (DOS) is seeking a full-time Research Administrative Coordinator. This position facilitates the administrative components of research grants from preparing funding proposals to tracking expenses and reporting results. This role acts as a liaison between Principal Investigators (PIs) and the grant specialists of the CU School of Medicine Pre-Award Shared Services (PASS) while serving as an administrative and operational resource to the DOS Vice Chair of Research.

Duties: This description is a summary only and describes the general level of work being performed; it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to edit duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Research Coordination (50%):

Partners with PIs to prepare the administrative components of research multi-PI proposals.
Initiates internal and external application requirements on behalf of PIs for multi-PI grant submissions.
Compiles and reviews documents for completeness, accuracy, and compliance.
Interprets sponsor guidelines and provides guidance on required components for grant submissions.
Serves as point-of-contact between PIs, PASS, and other departments/institutions participating in proposal applications.
Tracks status of pending awards and agreements to ensure processing in a timely manner.
Serves as a resource on subject area to PIs and research staff.
Participates in and contributes to process improvements, as well as group and special projects.
Coordinate the performing general lab maintenance activities such as signage and organizational activities.
Coordinates with the lab managers and technicians within the labs of principal investigators in the lab areas to achieve common goals set by the Vice Chair of Research.
Assist with research reporting and asset management as assigned.
Manages and reports on shared resources / research equipment inventories.
Cascades freezer/refrigerator alarm system notifications and other emergency messages when required.
Assists with organization and coordination of lab activities at a departmental level, in partnership with School of Medicine facilities.
Duties as assigned by the Vice Chair of Research.

Operational duties (50%):

Administrative support of space allocations in the research environment.
May coordinate in a future state on Green Lab initiatives with campus and school of medicine teams.
EMS activity for research meetings and event planning.
Works with the School of Medicine Space & Facilities team to coordinate compliance, audits, space inventories, record keeping, badging needs and other duties as assigned for PIs in the Department of Surgery.
Manages distribution of materials for conferences and lectures.
Assists with organization of research seminar and educational activities as directed by the Vice Chair of Research.
Cascades information from facilities and space management to PIs in the Department of Surgery.
Schedules meetings as requested by the Vice Chair of Research and Director of Operations.
Assist with developing or develop protocol-specific systems and documents including process flows, training manuals, and Standard Operating Procedures (SOPs).
Event Coordination for activities and proposals from the executive members of the Office of Research.
Assists with identifying operational issues within research areas and shares results with leadership.
Duties as assigned by the Director of Operations

Work Location:

Onsite - this role is expected to work onsite and is located in Aurora, CO. Once fully trained, this position may be eligible for a hybrid schedule (4 days on site with one day remote work).

Why Join Us:

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education, and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected, and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training, and conducts world-renowned research fueled by over $650 million in research grants. For more information, please visit: https://apptrkr.com/get_redirect.php?id=5706457&targetURL=00828073 - Requisition #35095

Job Summary:

The Department of Surgery (DOS) is seeking a full-time Research Administrative Coordinator. This position facilitates the administrative components of research grants from preparing funding proposals to tracking expenses and reporting results. This role acts as a liaison between Principal Investigators (PIs) and the grant specialists of the CU School of Medicine Pre-Award Shared Services (PASS) while serving as an administrative and operational resource to the DOS Vice Chair of Research.

Duties: This description is a summary only and describes the general level of work being performed; it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to edit duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Research Coordination (50%):

Partners with PIs to prepare the administrative components of research multi-PI proposals.
Initiates internal and external application requirements on behalf of PIs for multi-PI grant submissions.
Compiles and reviews documents for completeness, accuracy, and compliance.
Interprets sponsor guidelines and provides guidance on required components for grant submissions.
Serves as point-of-contact between PIs, PASS, and other departments/institutions participating in proposal applications.
Tracks status of pending awards and agreements to ensure processing in a timely manner.
Serves as a resource on subject area to PIs and research staff.
Participates in and contributes to process improvements, as well as group and special projects.
Coordinate the performing general lab maintenance activities such as signage and organizational activities.
Coordinates with the lab managers and technicians within the labs of principal investigators in the lab areas to achieve common goals set by the Vice Chair of Research.
Assist with research reporting and asset management as assigned.
Manages and reports on shared resources / research equipment inventories.
Cascades freezer/refrigerator alarm system notifications and other emergency messages when required.
Assists with organization and coordination of lab activities at a departmental level, in partnership with School of Medicine facilities.
Duties as assigned by the Vice Chair of Research.

Operational duties (50%):

Administrative support of space allocations in the research environment.
May coordinate in a future state on Green Lab initiatives with campus and school of medicine teams.
EMS activity for research meetings and event planning.
Works with the School of Medicine Space & Facilities team to coordinate compliance, audits, space inventories, record keeping, badging needs and other duties as assigned for PIs in the Department of Surgery.
Manages distribution of materials for conferences and lectures.
Assists with organization of research seminar and educational activities as directed by the Vice Chair of Research.
Cascades information from facilities and space management to PIs in the Department of Surgery.
Schedules meetings as requested by the Vice Chair of Research and Director of Operations.
Assist with developing or develop protocol-specific systems and documents including process flows, training manuals, and Standard Operating Procedures (SOPs).
Event Coordination for activities and proposals from the executive members of the Office of Research.
Assists with identifying operational issues within research areas and shares results with leadership.
Duties as assigned by the Director of Operations

Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 10/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Research Services Entry Professional

A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.

Research Services Intermediate Professional

A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
1 year of professional level experience within research grant administration or coordination.

Research Services Senior Professional

A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
2 years of professional level experience within research grant administration or coordination.
- Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

Experience in a research environment.
Research support experience in an academic and/or healthcare environment.
Experience with grants and knowledge of grant lifecycles.
Familiarity with CU research resources (e.g., COMIRB, OGC, PASS).
Knowledge of CU Medicine, UCH and/or University of Colorado policies, rules and regulations, and administrative structure.
Proficiency in MS Office.
Experience with laboratory operations such as protocols etc. (specimen storage, collection).

Competencies (Knowledge, Skills, and Abilities):

Ability to communicate effectively, both in writing and orally.
Detail oriented and thorough in task completion.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Demonstrated commitment and leadership ability to advance diversity and inclusion.
Outstanding customer service skills.
Highly organized, proactive, self-starter, able to work independently, prioritize tasks, and meet deadlines.
Exceptional organizational and time management skills, and attention to detail.
Ability to learn, understand/interpret, and maintain compliance with all University and partners' research policies and procedures.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Jacqueline Pelle, Jacqueline.pelle@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by October 18th.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as

Entry Level: $48,071-$61,146

Intermediate Level: $52,312-$66,541

Senior Level: $56,554-$71,936

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.
Application Materials Required: Cover Letter, Resume/CV, List of References

Job Category: Research Services

Primary Location: Aurora Department: U0001 -- Anschutz Med Campus or Denver - 20306 - SOM-SRG-CH GENERAL OPERATIONS

Schedule: Full-time

Posting Date: Oct 7, 2024

Unposting Date: Ongoing Posting Contact Name: Jacqueline Pelle Posting Contact Email: Jacqueline.pelle@cuanschutz.edu Position Number: 00828073

To apply, visit https://cu.taleo.net/careersection/2/jobdetail.ftl?job=35095&lang=en