Job Details

This position provides high-level support and coordination to the Vice Chancellor, Student Affairs. The incumbent is a creative, independent problem-solver who is confident, proactive, adaptable, and observant. Sound judgment, tact, discretion, close attention to detail, and the ability to multi-task under pressure are essential characteristics. The Executive Assistant is responsible for representing the Vice Chancellor office in a professional manner to a variety of internal and external constituents, including other Vice Chancellors, Deans, staff, students, community members, visitors, and the UC Office of the President. The incumbent has a thorough understanding of the Vice Chancellors priorities and expectations, coordinates and prioritizes the Vice Chancellors schedule, and ensures that the Vice Chancellor is briefed and prepared for meetings and events. This position will direct and coordinate the work of the Administrative Assistant in the office. The incumbent also assists with communications and events sponsored by the Student Affairs administration office and provides partial scheduling support for the Vice Chancellor This is a1-year, Career Appointment with the possibility of extension based upon funding and/or department need.

Advanced service orientation.
Strong analytical/problem-solving skills.
Skill in expressing ideas clearly and convincingly; skill in identifying the correct issues to be communicated, the appropriate audience, the method of communication and the timing of communication.
Ability to function at an executive support level within a complex institution with demonstrated progressive experience in providing administrative and analytical support, including experience in coordinating special events, appointments, meetings, briefings, and committees.
Demonstrated skill in use of informational systems with software in a Windows-environment (Word, Microsoft Exchange, Corp Time, Excel, Access, PowerPoint).
Ability to anticipate and identify critical issues, perform data collection, obtain advice and input from campus resources as necessary, and formulate solutions prior to consultation with the Vice Chancellor.
Strong research and analytical skills to evaluate issues and develop solutions to address complex and sensitive problems/issues. Demonstrated skill in determining needs and requirements to create a conceptual design for issue/problem analysis; skill in observing and evaluating the outcomes of a problem to identify key issues; skill in formulating logical and objective conclusions and recommendations.
Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
Ability to use a high level of discretion and maintain all confidentiality.
Ability to multi-task with demanding timeframes.
Small to mid-level project management skills.
Demonstrated ability to use sound judgment and tact in all matters, while paying close attention to detail.
Skill in establishing and maintaining cooperative working relationships, establishing rapport and gaining the trust of others, Ability to work with diverse populations at all levels internal and external to the organization.
Strong skills to communicate and influence effectively with all levels of staff, faculty, alumni/donors, students and external constituents, both verbally and in writing.

Previous supervisor experience directing the work of others.

Knowledge of federal regulations such as FERPA.

Intermediate to advanced knowledge of common organization-specific computer applications.

Advising and counseling skills.

Demonstrated working knowledge of university structure, organization and key administrative players.

Advanced knowledge of the organization's processes, protocols and procedures.

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside was included in the (August 2018) edition of The Princeton Review's "The Best 382 Colleges."


• Shanghai Jiao Tong University (August 2017) Academic Ranking of World Universities ranked UC Riverside among the top 151 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."


• In 2016, UCR was recognized for graduation rate success by the Association of Public and Land-Grant Universities (APLU) for achieving near parity across racial-ethnic, socio-economic, and gender boundaries.


• UCR ranks among the Top 15 Public Research Universities in the nation, as identified by the 2017 Washington Monthly.


• In 2017, two separate reports from the Education Trust celebrated UCR as a national leader for African American and Latino student success. UCR was one of just three schools to be named top-performing institutions in both reports and the only California campus recognized among 18 top-performing colleges and universities in the nation for high black student graduation rates.

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview