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- Vice President, Administrative Services
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Vice President, Administrative Services
#CL18-1109
Santa Ana College
Posting Close Date: 03/26/2018
Job Description:
General Responsibilities
Serves as business manager of the college. Overall responsibility to the College President for the effective conduct of the business affairs of the college, including budget development and control, maintenance of facilities, custodial and grounds, auxiliary services, transportation and the preparation and maintenance of required records and reports; performs other duties as assigned. Serve as campus liaison to District business operations and fiscal services division. This is a classified position.
Specific Responsibilities
Development and Delivery of Administrative Services: Serves as the primary liaison between the College President and all segments of the College regarding the requirements and procedures governing administrative services. Provides overall supervision of budget, maintenance of facilities, custodial and grounds, bookstore/food services, transportation, and community use of facilities; recommends policy and procedure, and monitors programs and services in assigned area for responsiveness to the needs of a culturally diverse community. Serves as the College's direct liaison with the District's Business Operations and Fiscal Services Division and provides dotted line coordination of centralized district services such as facilities planning and development, and campus safety and security.
Personnel: Responsible for and recommends the hire, transfer, suspension, lay-off, recall, promotion, assignment, discipline, and training/professional development of assigned personnel; also, responsible for administering collective bargaining agreements, adjustment of grievances, and compliance with District policies, rules and regulations regarding employment and selection procedures, evaluation of assigned staff, and providing direction and assistance in relation to all programs associated with this office.
Budget/Fiscal Management: Responsible for timely and accurate preparation, submission and administration of the College budget, including substantial responsibility for reporting and accounting for specific programmatic funding.
Planning: Plans all programs under supervision; responsible for the scheduling of work, events, facility use, maintenance, and the delivery of services.
Community Contact/Representation: Must be a highly visible educational leader seeking a position of significant leadership in community institutions and activities, and on state boards and committees to articulate, enhance and improve District programs, offerings, and funding. Oversees community use of campus facilities.
Other Professional Responsibilities: Significant responsibility for advising, chairing and supervision of service area, college-wide committees, and District-wide committees and task forces.
Essential Functions
Supervises all aspects of the planning, funding, coordinating, staffing, delivery and evaluation of programs, activities and staff assigned in areas of responsibility; has substantial responsibility for procurement, expenditure and accounting for funding and programs in compliance with applicable law and policy, and for related reports.
Resolves complaints, problems, and conflicts; analyzes, applies and explains laws, regulations and policies, regarding services provided and maintains related records and reports.
Required Skills and Qualifications
Minimum Qualifications: A Bachelor's degree and at least five years of experience reasonably related to this administrative assignment.
Desirable Qualifications: A Master's Degree in Business Administration, Public Administration, or related field and experience in a public educational agency is desirable.
Required Skills: Ability to prevent and resolve conflicts and problems, plan, measure and evaluate programs, services and activities, supervise staff, analyze and apply laws, rules and regulations, and build consensus.
Method of Application
For consideration in the selection process, interested persons must complete the RSCCD application and upload all required documents online by the specified closing date for the position at www.rsccd.edu. If you do not have a computer, there is a computer which can only access RSCCD employment website and scanner to upload application materials/documents (no USB) available at the Human Resources Department, 2323 North Broadway, Santa Ana, California, 92706, between the hours of 8:00 a.m. and 5:00 p.m., Monday - Friday.
Please upload the following application materials in the appropriate boxes with your online application by the closing date:
Resume (Required)
Cover Letter (Required)
Unofficial transcripts showing that the minimum qualifications are met (Required)
Any additional supplemental materials (Optional)
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