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- Transactions and Records Processor (Executive Assistant I)
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Transactions and Records Processor (Executive Assistant I)
University of San Diego
Department: Human Resources
Staff/Full-Time
Job IRC#27738
Job Description:
The Transactions and Records Processor (Executive Assistant I) is primarily responsible for the processing and maintaining the accuracy of input and control of employment/new hire, salary changes, and benefit record entries made into the computerized Human Resource Information System (HRIS). Responsible for analyzing and distributing source documents to appropriate HR, and Payroll staff for entries and/or verifications. Uses judgment and knowledge of HRIS system to evaluate accuracy and validity of source documents and works with submitting department to clarify or correct as needed.
Responsible for document imaging of employees documents in the BDMS-Xtender System; performs filing and maintaining documents pertaining to employees benefit information and other related personnel records.
Serves as primary liaison with Payroll for HRIS records and employment/new hire processing inquiries. Performs a wide range of tasks in support of the Human Resources Department, including assisting with the front desk reception and answering telephones concerning HR inquires, and assisting in researching employment/paperwork related issues. Operates under the direct supervision of the Transactions Supervisor. Indirect supervision by Director, HR Strategy & Services.
The responsibilities described here are representative of those that must be met by the employee to successfully perform the essential functions of this job.
Transactions
1. Organizes and controls record entries made to the computerized Human Resource Information System (HRIS), processing an estimated 70,000 to 80,000 source documents per year with accuracy and attention to detail. Uses judgment and knowledge to evaluate accuracy and validity of source documents and works directly with university managers, budget administrators, Payroll and HR colleagues to investigate and resolve various situations.
2. Maintains internal controls relating to personnel records and ensures established controls are followed.
3. Provides support and back-up to customer service assistant.
4. Serves as primary contact for records and certain HR inquiries.
HR liaison with Payroll, responding to or referring payroll related inquiries as needed.
Records
5. Performs daily scanning and indexing of employment documents into the BDMS-Xtender System. Also responsible for filing and maintain employees Benefit folder and other personnel records.
6. Performs a wide range of tasks in support of the Human Resources Department
Qualifications:
Education: Two year degree, comparable education and/or experience.
Experience: Two years complex data entry. Human Resources, computerized HR/Payroll Records and records management responsibilities preferred.
Substitution: One year experience in a related field for each year of education.
Performance Expectations: Knowledge, Skills & Abilities:
Knowledge of:
Skill in:
Ability to:
Background check: Successful completion of a pre-employment background check.
Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.
Salary: $18.16 - $20.00 per hour; Excellent Benefits.
The University of San Diego offers a very competitive benefits package, to include medical, dental, vision, a 12% retirement contribution given to you by the University (with three year vesting period), and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits
Hours: 40 hours per week
Closing date: May 8, 2018
Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.
The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.
The University of San Diego is a smoking and tobacco-free campus. For more information, visitwww.sandiego.edu/smokefree.
Click Apply Now to complete our online application. In addition, you are strongly recommended to upload a cover letter and resume to your application profile for the hiring managers' review.If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at hr@sandiego.edu
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