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Student Admin Asst Inter
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Position Number: 1504615
Location: Ann Arbor, MI
Position Type: Secretary and Administrative Assistants

Student Admin Asst Inter

Job Opening ID: 174106
Work Location: Ann Arbor Campus
Full Time/Part Time: Full-Time
Regular/Temporary: Regular
FLSA Status: Nonexempt
Organizational Group: College Of Lsa
Department: LSA UG: InterGroup Relations
Posting Begin/End Date: 6/17/2019 6/24/2019
Salary: $35,000.00 $43,000.00
Paid Time Off:
Career Interest: Academic & Student Services

How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Mission Statement
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:

Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.
Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.

Responsibilities*
Enrollment Management

Manage enrollment for three IGR courses, one of which has twelve sections with approximately 130-170 students, and independent studies, including working with LSA to ensure course guide information is up to date, issuing class permissions, corresponding with students, and monitoring/reporting on registration numbers
Work with LSA database analyst to manage, develop, and update web-based application system/database for dialogue, training, and practicum courses
Place dialogue students into course sections and create final section rosters
Coordinate training course application process by preparing and distributing course application, tracking applications, scheduling interviews, and notifying students of admission decision
Prepare and distribute practicum applications to training class and create/maintain roster after instructions determine facilitator pairs and topic assignments
Archive and manage access to student demographic information

Instructional and Facilitator Support

Support teaching teams and undergraduate facilitators by preparing weekly copies/materials, creating e-mail groups, ordering food for student retreats, and coordinating classrooms, audio/visual equipment, and media when applicable for approximately 130-170 students
Procure and maintain general course related supplies (nametags, notecards, flipchart, markers, etc.)
Create, organize, and manage course C-tools sites, including making course readings available electronically through UM Library resources or scanning
Support curriculum committee under the direction of the curriculum chair by gathering information, compiling spreadsheets, and updating syllabi, process-content outlines, instructor manuals, course logistics documents, handouts, exercises, and activities as necessary
Order, download, and distribute final teaching course evaluations for IGR courses to instructors and GSIs

Library Collection Management

Manage item circulation by assisting patrons, checking in/out books, sending out overdue notices
Purchase items in response to patron's needs, label/bind materials for cataloging, and coordinate with UM Library system to list new items in the MIRLYN catalogue
Organize, maintain, and assist patrons in accessing program catalogue of handouts, exercises, and activities
Conduct 1-2 yearly inventory(s) of library collection and update internal database of holdings

Administrative-Office Support

Provide secondary office coverage through answering main phone line (when necessary), reception, scheduling conference rooms, assisting staff, and monitoring resource area
Serve on internal IGR special project committees and workgroups as necessary
Maintain organization of electronic files (M-Drive/I-Drive), equipment, resources and space
Purchase items in response to office needs
Management of IGR Community Announcements
Respond to resource requests
Manage access to IGR research IFS space

Program Course Recruitment and Marketing

Represent and distribute IGR materials at Information table / recruitment events
Work with supervisor and marketing specialist to develop and implement program marketing strategy
Work with supervisor and graduate intern(s) to develop and implement course recruitment strategy
Coordinate and implement updates to the IGR website, in coordination with marketing specialist and TechServices when necessary
Solicit facilitator training nominations from IGR staff, current facilitators, and other university faculty/staff

Dissemination and Outreach Support

Institute Coordination

Advertise and recruit for the National Intergroup Dialogue Institute through preparing and distributing print and electronic marketing materials, keeping the Institute webpage up to date, and soliciting invitees
Coordinate Institute registrations and payments with conference services
Coordinate event logistics with the conference site location and supervise logistics onsite during the Institute
Procure and prepare materials (binders, program resources, giveaways, etc.)
Assist with composing final institute report
Other Dissemination and Outreach Support
Provide clerical support for IGR's outreach, dissemination, and inreach work, as necessary

Intergroup Relations Education Minor Support

Field initial inquiries and questions about the IGR Minor, providing information or forwarding messages as necessary- graduate student intern first /PA as needed
Process declarations and Minor Peer Advising Appointment notes and comments
Access and input information as necessary to the LSA Student Academic Advising File

Office Assistant/Work Study Supervision

Supervise three work-study students (8-10 hrs/wk) on course and Minor support, marketing, and library support tasks
Interview, hire, and train office assistant/work-study students
Organize semester schedules for office assistants; verify and comment on reported work-study hours via Wolverine Access
Develop and update office assistant manual, job description, and reference guides
Coordinate office assistant projects and tasks, including facilitating hand-offs of tasks and projects from IGR staff and faculty
Plan and facilitate monthly group office assistant meetings, and once-a-semester one-on-ones

Required Qualifications*
A high school diploma. At least 2-4 years of experience working in an academic or student services department.

Desired Qualifications*

Bachelor's Degree highly preferred in Psychology, Sociology, Political Science, Education, Social Work or a related field
Knowledge of University policies and procedures related to Student Affairs.
Understanding and commitment to intergroup and social justice education and student development
Experience in administrative support duties

Additional Information
The College of Literature, Science, and the Arts seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan, fulfill the College's Guiding Principles, and sustain the excellence of LSA.

To learn more about diversity, equity, and inclusion visit http://lsa.umich.edu/lsa/about/diversity--equity-and-inclusion.html

To learn more about LSA's Guiding Principles visit http://lsa.umich.edu/lsa/faculty-staff/human-resources/lsa-staff-guiding-principles.html

Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.

To apply, visit http://careers.umich.edu/job_detail/174106/student_admin_asst_inter