Job Details

Exempt, Full-time 40 hours per week; 12 months per year
MSC - Range 11; $68,170.35 per year

Some highlights and details associated with this position:

• Work schedule of Monday - Thursday, 7:30 a.m. - 5:00 p.m. and Friday 8:00 a.m. - noon. Over the summer, that changes to Monday - Thursday 7:00 a.m. - 5:00 p.m. with Friday off.
• Health benefits-The District offers several plans to employees, many of them at no cost to the employee. Additionally, Butte College employees have access to two Health and Wellness Centers through Butte Schools Self-Funded Programs. Employees can receive free or reduced cost care (depending on plan election).
• This twelve (12) month position earns twenty-three (23) days of vacation per fiscal year, accrued at the rate of 15.33 hours per month.
• This position receives sick leave of one day per month of employment.

The duties recorded below are representative of the duties of the class and are not intended to cover all the duties performed by incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related or a logical assignment to this class. The essential duties of the class are indicated with an asterisk*

1. Plans, directs, coordinates, and manages all of the payroll department activities and operations*
2. Trains, assigns, instructs, supervises, and evaluates payroll staff, including auditing and correcting of work*
3. Works closely with Human Resources to complete system setup on new employees to include, but not limited to, taxes, benefits/deductions, retirement plans and direct deposit information; processes and maintains employee tax and benefit/deduction changes as applicable*
4. Reviews data and verifies accuracy of pay rates, hours, salary calculations, taxes, benefits/deductions, processing codes, general ledger accounts and employee eligibility; works with supervisors and/or budget managers and Human Resources to detect and correct discrepancies*
5. Prepares or supervises the preparation of remittance lists and vendor payments for benefit/deductions, including but not limited to, wage garnishments, dues, benefit programs, and voluntary contributions; generates retirement reports, enters adjustments and corrections, balances and submits along with vendor payments as requested*
6. Supervises the accurate generation and distribution of checks and prepares electronic deposits as appropriate*
7. Prepares and processes paycheck cancelations, reversals, reissues, advances, and stop payments as necessary*
8. Properly maintains employee payroll records and related files in accordance with the record retention and disposal requirements for the Federal Government, the State of California, and District policies and procedures*
9. Responds to inquiries from faculty, subordinate and other staff, students, and the general public regarding payroll information and policies and procedures; researches payroll records as requested in order to confirm or correct earnings, taxes, and deductions such as retirement contributions reported to outside agencies*
10. Audits, corrects, and maintains accurate payroll data in order to prepare payments and reports for payroll taxes, leave plans, year-end W-2 forms and District programs, including but not limited to, benefits, retirement, and work-study*
11. Compute and post leave usage and accrual from various sources for permanent records*
12. Process and submit monthly billings for medical, dental, vision, life, and income protection insurance benefits*
13. Under the direction of the Director of Business Services, researches, analyzes, and implements all new or revised laws and regulations within the scope of payroll. This would include, but is not limited to, the Education and Government codes, STRS, PERS, Pension Reform Act, IRS, Franchise Tax Board, Social Security and Medicare*
14. Supervises and runs automated processes and calculations and performs data entry to receive, review, adjust, and record data from various sources related to processing District payrolls for various employee categories, depending upon assignment
15. Serves as principal contact for payroll information provided to federal, state, and private auditors
16. Operates a variety of office equipment, to include computers, calculators, copiers, and multi-line telephones; performs various clerical functions, including but not limited to, typing correspondence, researching and compiling data for reports and forms, copying and filing documents, faxing information, developing and maintaining files and electronic spreadsheets, performing data entry and using a variety of computer applications
17. Prepares journal entries as needed to record or correct budget figures for payroll related transactions
18. Develop, maintain, and adhere to schedules and deadlines for processing payrolls, direct deposits, paycheck disbursements, and various reports
19. Attend and participate on a variety of assigned meetings, conferences, workshops, trainings, and District committees
20. Performs other related work as required

MINIMUM QUALIFICATIONS:

• Associate's Degree or the equivalent*; AND
• Two years of increasingly responsible experience directly related to the duties and responsibilities of this position; AND
• Graduation from high school or G.E.D. or the equivalent**.

• N/A

• Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity and sexual orientation and ethnic backgrounds of community college students and staff.

• Experience with the use of an enterprise resource planning (ERP) system or an automated payroll system.
• Experience with a public or government retirement system
• Payroll or accounting experience in an educational environment including processing large and complex payrolls.
• Experience in a supervisory level position directly related to the responsibilities of the class.

WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES:
Provides direct supervision to classified and student employees.

PHYSICAL EFFORT:
Duties are primarily performed in an office environment while sitting at a desk or computer terminal. Incumbent(s) must be able to reach, use hands, sit for periods of time, maintain visual focus on a computer monitor, hear and speak both in-person and over the phone, repetitively use business tools, and lift up to 35 pounds. Some travel may be required.

CONTACTS:
All classifications of faculty, staff, and administration at Butte College; other institutions; vendors; state/local agencies; students; general public.

WORKING CONDITIONS:
Normal office environment.

PRE-EMPLOYMENT REQUIREMENTS:

1. The successful applicant will be required to complete a medical history questionnaire and must agree to undergo and pass a pre-employment physical examination, based on the physical requirements of the position, prior to employment. The physician will be selected and paid for by the District. Disabilities not related to the essential physical job requirements will not preclude the applicant from being hired.
2. Education Code 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination within the past sixty (60) days to determine that he or she is free of active tuberculosis.
3. As a condition of employment the position you are applying for will require that you provide fingerprints to the local police department. The fee charged by the Department of Justice (DOJ) for the fingerprint report is the employee's responsibility. If you should be offered this position you will be asked to sign a payroll deduction form which will authorize the District to deduct the fee charged by the DOJ from your first paycheck.

-------------------------------------------Application Instructions------------------------------------

ALL APPLICANTS, INCLUDING CURRENT BUTTE COLLEGE EMPLOYEES, MUST SUBMIT ALL REQUIRED DOCUMENTS WITH THE ONLINE APPLICATION IN ORDER TO MOVE FORWARD IN THE RECRUITMENT PROCESS. If you are applying under Equivalency for the education minimum qualification, please attach a document titled Equivalency using the "Transcript" drop down file type located in the attachment section of the application.

REQUIRED ATTACHMENTS
All on-line attachment types require that you attach a document.

COVER LETTER:
Please describe in your cover letter how your past experience and qualifications meet the needs of this position.

RESUME OR VITA:
Please submit this as an attachment, not as a text resume within the application.

TRANSCRIPTS OF ALL ACADEMIC WORK:
You are required to provide transcripts for all coursework and/or degrees listed on the application materials you have submitted. The transcripts must include the date the institution granted the degree. Legible copies of transcripts are acceptable at this point in the process. Official transcripts must be submitted prior to hire.
If you have foreign transcripts please include copies of a U.S. evaluation and translation.

FOREIGN TRANSCRIPTS:
Foreign transcripts must include a U.S. evaluation and translation. Please contact the Office of Human Resources for a list of agencies providing this service or our website at; http://www.butte.edu/hr/job_opportunities/associate_faculty/foreign_degree_eval.html

All offers of employment are contingent upon the submission of official transcripts showing completion of the degree.

To apply, visit: http://agency.governmentjobs.com/buttecc/





Copyright 2017 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency

jeid-719f426175548f49bd34597de01fa235