Job Details

As part of the Enrollment Services Financial and Administrative Services Team, The Office Manager will report to the Finance & Administrative Manager in the Office of the Associate Vice Chancellor, Enrollment Services (ES). Under general direction, the incumbent will provide primary financial and administrative support to Office of TRIO Programs on matters of budget, payroll, personnel, purchasing, travel, and event management. Responsible for organizing and maintaining records and files as related to financial analyses, human resources, and program planning. Participates in long range planning activities, including fiscal planning and inventory control. Transactional responsibility for the fiscal and budgetary processes, including general ledger, accounts payable, personnel and payroll functions, and fiscal and grant year closing activities for TRIO. Maintains appropriate internal controls for fiscal and budgetary transactions. Ensures proactive, high quality, flexible, reliable support in addressing the varied and active programming needs including support for planning, organizing, and implementation of departmental events while concurrently addressing organizational unit transactional and personnel demands. Ensures SAS112 audit procedures are documented and adhered to by department staff. SAS 112 regular tasks include setting up appropriate internal controls to include monthly ledger reconciliation, and monitoring/resolving discrepancies and transferring of funds/expenses to appropriate funds within designated timelines.The budgeted hourly hiring range for this position is $23.19 to $25.43.

Five (5) years demonstrated related experience or an equivalent combination of education and experience.

Strong written and verbal communication skills to interact effectively with a diverse population of staff, students, and faculty.

Knowledge of personnel management concepts and ability to maintain confidentiality at all times, and employ tact, and diplomacy.

Advanced skill and proficiency using Microsoft Word, Excel, Outlook, or other software applications to retrieve data, create spreadsheets, and reports.

Knowledge of budget planning, preparation, and administration. Present and defend budget concerns persuasively, and prepare detailed budget reports.

Excellent writing and grammar skills to independently draft correspondence pertaining to the operations, policies, and procedures of various subject matters.

Ability to analyze situations, solve problems, and recommend actions for the effective management of a large and complex department with demonstrated leadership skills.

Demonstrated experience making travel arrangements.

Knowledge of accounting principles and procedures including ability to understand fund accounting.

Ability to plan, organize and prioritize assignments to meet deadlines and complete tasks in an accurate manner, under pressure of constant interruption.

Bachelor's degree in a related field.

Knowledge of UC policies and procedures related to finance, purchasing, payroll, personnel, human resources, travel, and entertainment.

Knowledge of campus locations.

Knowledge and ability to oversee contracts and grants activity.

Knowledge of the policies and procedures of outside granting agencies, especially those in the Federal government.

Demonstrated ability to analyze problems/issues, gather data and information, evaluate and recommend alternative solutions, or effect solutions with a tolerance for ambiguity and change, when necessary.

Superior communication skills to effectively and professionally communicate using tact and diplomacy with internal and external campus community including international visitors.

Knowledge of payroll and personnel on-line systems.

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside was included in the (August 2018) edition of The Princeton Review's "The Best 382 Colleges."


• Shanghai Jiao Tong University (August 2017) Academic Ranking of World Universities ranked UC Riverside among the top 151 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."


• In 2016, UCR was recognized for graduation rate success by the Association of Public and Land-Grant Universities (APLU) for achieving near parity across racial-ethnic, socio-economic, and gender boundaries.


• UCR ranks among the Top 15 Public Research Universities in the nation, as identified by the 2017 Washington Monthly.


• In 2017, two separate reports from the Education Trust celebrated UCR as a national leader for African American and Latino student success. UCR was one of just three schools to be named top-performing institutions in both reports and the only California campus recognized among 18 top-performing colleges and universities in the nation for high black student graduation rates.

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview