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Occupational Therapy Administrative Asst. Senior
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Position Number: 1625071
Location: Flint, MI
Position Type: Health - Physical & Occupational Therapy

Occupational Therapy Administrative Asst. Senior

Job Opening ID: 177873
Work Location: Flint Campus
Full Time/Part Time: Full-Time
Regular/Temporary: Regular
FLSA Status: Nonexempt
Organizational Group: Flint Hlth Prof Stud
Department: Flint Occupational Therapy
Posting Begin/End Date: 9/20/2019 9/27/2019
Salary: $38,000.00 $46,000.00
Paid Time Off:
Career Interest: Administration

Job Summary
The Occupational Therapy (OT) Department is seeking to hire an Administrative Assistant Senior for Fall 2019.

The OTD program is a professional (or clinical) doctorate, which is the highest level of academic preparation that an entry-level occupational therapist can obtain. Our program preparation for the entry-level OTD exceeds that of an entry-level master's degree. Being on the forefront of this professional movement allows our students to be among the most coveted graduates regionally and nationally. The proposed start date for the Doctorate of Occupational Therapy program is Fall 2019.

Responsibilities*
Department Admissions Support, 40%:

Oversee the OT admission process
Initial contact for department for current/future students regarding admission processes
Process admission applications in a timely fashion for the Occupational Therapy program
Organize and maintain admission files in OTCAS systems
Communicate with program applicants throughout the application process
Work with Graduate Programs to coordinate admissions
Assist other staff with setting up admission interviews
Provide support as needed for student orientation
Attend recruiting functions as needed

Administrative Office Duties, 60%:

Responsible for opening and closing the office
Managing phone coverage, walk-in visitors, scheduling department committees and task force meetings assigned
Organize and maintain reserved reading files, audiovisual and library inventory as well as electronic address files for faculty, students and guest lecturers
Prepare bulk mailings and provide photocopying services
Serve on department committees as assigned
Attend department staff meetings at the request of department director/office manager and take notes as assigned
Create, post, and distribute room use schedules
Assist in hosting events as assigned
Maintain various email groups, electronic inventory and classroom supplies
Monitor and maintain database for faculty licenses and certifications
Assist students with procedures of the department and the University
Monitor delinquent return of supplies
Organize and record detailed student attendance records and report monthly
Distribute registration and textbook information to students each semester
Assign students and maintain information related to lab duties and lockers
Provide limited clerical support to faculty
Distribute course evaluations each semester, compile and report student comments
Monitor and order textbooks, prepare textook report as directed
Provide Coursepack coordination
Maintain office supplies and order as needed
Assist in resolution of program/department operating problems
Serve as backup to other departmental staff as directed by department director/office manager
Other duties/responsibilities as assigned

Required Qualifications*

Bachelor's degree or equivalent combination of experience with a minimum of 4 years of progressively responsible administrative experience
Experience with computer programs, such as: Microsoft Word, Excel, PowerPoint and/or Access
Interest in and ability to learn new software applications such as OTCAS/WebAdmit, WebFocus, WebNow, ImageNow, Qualtrics, EMS, Acalog, Banner, EMAS, Wolverine Access
Excellent oral and written communication skills, high-level of critical thinking ability, strong organizational skills and interpersonal skills.
Ability to work independently and make decisions, exercise initiative, and function in a dynamic, fast-paced environment; work in a team environment and exhibit a positive attitude and a courteous and professional demeanor.
Ability to set priorities, multi-task, meet deadlines with attention to detail and take ownership of job responsibilities
Good attendance record and strong work ethic
Service-oriented and have a positive attitude

Desired Qualifications*

Experience in a graduate level academic setting is preferred
Prior experience working in higher administration admissions
Familiar with OTCAS software program
Possesses advanced technological expertise

Underfill Statement
This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.

To apply, visit http://careers.umich.edu/job_detail/177873/occupational_therapy_administrative_asst._senior