Job Details

This ad is expired.

Business Coordinator
Go to our website »

Position Number: 2304908
Location: Lubbock, TX
Position Type: Business and Financial Management

Business Coordinator
Lubbock
24354BR
Animal Care Services

Position Description
Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.

Major/Essential Functions

Complete monthly ACS billing of goods and services and maintain records of expenses. Reconcile ledgers and maintain records for audit purposes. Process budget revisions, cost transfers, IV's and other transactions as needed.
Prepare requisitions, process and complete PO's, vendor orders and work orders as needed. Reconcile vendor account statements monthly or quarterly, as needed.
Reconcile procurement cards and submit expense reports. Maintain vehicle records and expenses. Maintains and updates driver approval records.
General management of office business activities, including maintenance of the copy machine and supplies, collecting and sorting boxes and mail, administrative support to the director of Animal Care Services, and assist with scheduling and preparing IACUC and ACS meetings, semiannual inspections, training, site visits or other requested meetings. Perform/complete additional duties or activities as requested by the director or associate director.
Process travel applications, vouchers, advances and reservations as needed.
Participate in annual budget prep, review budgets and submit revisions as needed. Run Cognos reports for budget prep.
Attend required training and informational sessions to maintain current knowledge of university policies and procedures. Review departmental activity and records to ensure compliance.
Prepare and submit personnel and payroll documents as needed. Maintain personnel files and records. Prepare ePAFs, position descriptions and all associated personnel related documents. Serve as Employee Service Coordinator for ACS. Verify and submit personnel longevity reports. Run Cognos reports for personnel budgeting purposes.

Required Qualifications
Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.

Preferred Qualifications

Knowledge of Microsoft Office Word and Excel. Familiarity with Microsoft Office.
Knowledge of TTU purchasing system, procedures and TechBuy.
Knowledge of TTU personnel policies, procedures and payroll system.
Knowledge of TTU travel procedures, and policies.
Knowledge of TTU accounting and budget system.
Knowledge of TTU operating policies and procedures.

To apply, visit workattexastech.com

As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicants race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.