Job Details

Associate Dean for Advising, Career and Student Success

Classification: Administrator III
Department Name: Undergrad Advising, Retention & Career Ctr
Job Number: MB2019-EC2513
Status: Extended
Priority Screening Date: 07/07/2019
Recruitment Status: Extended - Screening Begins: Monday, July 8, 2019.

Position Description:
Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (WWW.CSUMB.EDU) is a comprehensive, mid-sized four-year university whose staff and faculty help transform student lives by emphasizing project-based learning, requiring service learning, and promoting multicultural and global perspectives on and beyond the campus community. CSUMB is both an MSI and HSI and has a vibrant, diverse student body of nearly 7000 students and growing. Our faculty and staff, many of whom live in campus housing, appreciate living and working about one mile from the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, we offer excellent benefits, including housing, and competitive salaries for our faculty and staff. During our 25th Silver Anniversary Celebration in 2019-20, we will complete two major building projects: the College of Arts, Humanities and Social Sciences and the Student Union. By 2030, CSUMB's sustainability initiative is to be carbon neutral.

PURPOSE:

Under the general direction of the Associate Vice President for Academic Programs and Dean, University College and Graduate Studies, the Associate Dean for Advising, Career and Student Success is responsible for providing leadership and management of programs and services of the Center for Advising, Career, and Student Success (CACSS), as well as coordination of associated services with offices across the campus, thereby ensuring University-wide compliance with policies and processes, including the refinement of business processes in collaboration with University partners to support student and employee success. The Associate Dean is a key partner in designing, implementing, and assessing efforts related to the CSUMB Otter Promise, in support of student success goals. The incumbent must have a clear understanding of advising, retention, and student support services as an integral part of the University's mission.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

• Provides strong, dynamic academic and administrative leadership that fosters a collegial environment. Provides overall direction and leadership for the Center for Advising, Career, and Student Success and facilitates collaboration with other University units in advising and retention services generally.
• Establishes and facilitates CACSS department goals and objectives that will enhance the effectiveness and integration of services to students in the areas of academic advising, career advising, and retention services.
• In collaboration with University College units, International Programs, Library, Colleges, Student Affairs, Enrollment Services, and Administration and Finance, University Communications, and community college partners, designs, implements, and sustains efforts in support of University-wide efforts to improve policy, process, and outcomes for students.
• Leads establishment and assessment of a Transfer Success department within CACSS in cooperation with Academic and Student Affairs units and community college partners. Leads and manages Transfer Success department, including budgetary needs and ensuring responsiveness to student and partner needs.
• Ensures the implementation and support for a comprehensive assessment plan to gauge the impact of programs and services provided by the CACSS. Compiles reports detailing relevant and useful findings from research and analysis of internal and external data, and makes recommendations for continuous improvement of advising and student success initiatives.
• Develops the CACSS' budget plan and manages the department's financial resources.
• Ensures efficient and effective communication of information related to advising and other student services matters throughout the University.
• Provides leadership with programs and other initiatives related to the Graduation Initiative with advising, career, and/or student success implications.
• Collaborates with College Deans, Associate Deans, and chairs to ensure high-quality, consistent advising in all areas of focus within the Center.
• Maintains and supports positive collaborations with Enrollment Services and Student Affairs units.
• Collaborates with campus partners in grant and external funding opportunities.
• Provides administrative oversight for work of the Associate Director for CACSS, the unit coordinators, and Center advisors.
• In consultation with the Dean, assists with strategic planning and provides leadership for college-wide initiatives aligned with the College's Mission and Vision.
• Acts as Administrator-in-charge for Academic Programs, University College, and Graduate Studies in absence of the Associate Vice President and Dean.
• Provides oversight for the management of existing office and meeting space for CACSS, and assists the Dean in planning for renovated and/or new facilities.
• Represents the Dean and contributes professional expertise to University and ad-hoc committees as assigned.
• Performs other job-related duties and special projects as assigned.

Knowledge, Skills and Abilities:
Knowledge: A passion for working with students. Strong client services focus. Demonstrated comprehensive knowledge of developmental and appreciative academic advising, career advising and retention services. General knowledge of student information systems and ability to learn specifically the Oracle/PeopleSoft or Common Management System. Familiarity with CSUMBs academic programs, procedures and policies and Chancellors Office reporting requirements. Knowledge of Californias community college system, the California Education Code (Title 5) and intersegmental-transfer agreements in California higher education.

Skills: communication, project management. Strong oral and written communication; problem solving and conflict resolution; complex budget management. Statistical and research methods.br>

Ability to: identify opportunities; provide sound recommendations based on state or institutional policy; work closely with faculty members and academic programs across the university; work and manage in a manner that is highly collaborative and supportive; handle and coordinate multiple tasks, projects, and deadlines; establish and maintain effective working relationships within a diverse, academic environment; carry out a variety of professionally complex assignments without detailed instructions; to work collaboratively across departments and divisions to provide maximum assistance to students and efficacy of process and assessment; plan and conduct workshops, organize special events or activities, and make effective presentations before groups; hire, train, and supervise administrators and staff, including students; maintain confidentiality and appropriately handle sensitive communications with students, employees and external agencies.


Minimum Qualifications:
Terminal Degree and three (3) years of experience in progressive responsibilities supervising academic advising services or retention services in a post-secondary educational institution. Direct experience planning and managing program budgets.

Specialized Skills:


Preferred Qualifications:
Doctorate, especially in a related field (e.g. counseling, college student personnel, higher education, human development, etc.). Experience in academic advising as advisor or supervisor. Experience collaborating across University units. Knowledge of Californias community college system, the California Education Code (Title 5) and intersegmental-transfer agreements in California higher education. A record of success in developing strategic partnerships with a wide variety of constituents (students, parents, faculty, staff, alumni, and employers) and managing major initiatives from development to implementation. Excellent interpersonal, communication, presentation and leadership skills. Must have a passion for working with students. Experience working successfully with a diverse and multicultural student population. Proficient in the use of student information systems, office software programs, such as MS Word, Excel, PowerPoint, internet browsers, Google (email and calendar) or equivalent.

Special Conditions of Employment:

• All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
• This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
• This position has been designated as a sensitive position with:
• responsibility for the care, safety and security of people (including children and minors), animals and CSU property
• access to, or control over, cash, checks, credit cards, and/or credit card account information
• responsibility or access/possession of building master or sub-master keys for building access
• access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards)
• control over campus business processes, either through functional roles or system security access
• This position is a designated position in the California State Universitys Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
• This position is required to comply with confidentiality requirements outlined in the Department of Educations Family Educational Rights and Privacy and Californias Educational Code Chapter 13 regarding sensitive student issues.
• This position is designated as a Campus Security Authority, will be required to participate in annual training, and to immediately forward to University Police all reports of Clery Act crimes brought to their attention.
• This position may require occasional evenings and/or weekend work.

PHYSICAL ENVIRONMENT:

Office environment with standard equipment and tasks. Position requires working at a computer/video display terminal and desk for extended periods of time. May require travel between campus offices and off-campus locations.

Compensation and Benefits:
Commensurate with qualifications and experience. This is a management level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental and vision insurance; long term disability coverage; life insurance; educational incentives; and retirement benefits.

For further information, please visit: Management Personnel Plan. The University Corporation at CSU Monterey Bay also provides access to affordable campus housing, Employee Housing.

How to Apply:
To apply, visit https://csumb.peopleadmin.com/postings/5163

APPLICATION PROCEDURE:

For full consideration, submit the required documents by 5:00 p.m. on the priority screening date listed above. For assistance or if you require an accommodation, please call (831) 582-3389. For computer/online access you may visit the Tanimura and Antle Family Memorial Library (map).

CSU Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to: Age, Disability, Race or Ethnicity, Gender, Gender Identity or Expression, Nationality, Religion, Sexual Orientation, Genetic Information, Veteran or Military Status.

All employees must be eligible for employment in the U.S.





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