Position Type: Secretary and Administrative Assistants
Administrative Assistant - Master of Science of Athletic Training and Master of Occupational Therapy
Carroll University
Classification: Support Staff- Full Time- 12 Months- 2080 hours
Reports To:Master of Science of Athletic Training Program Director and Master of Occupational Therapy Program Director
Description: The Master of Science of Athletic Training and Master of Occupational Therapy Support Staff must plan and arrange their own work, accomplish assigned objectives, use a wide range of behavioral competencies, and work collaboratively with the College's Graduate Directors, Department Chairs, faculty and administrative and support staff.
Responsibilities:
Personnel
Full-time facultysearch coordination and onboarding processes
Adjunct facultyposition posting, applications, background checks, contracts, orientations and onboarding, load calculations and merit reviews
Stafftraining and onboarding across the College
Courses
Assist with course scheduling including maintaining databases for this purpose
Assist with the adjunct faculty hiring process, communications and orientation
oposting, applications, background checks, interview scheduling, contract writing
Assist with textbook adoptions and secure desk copies for faculty
Provide support in the assessment of adjunct faculty (load, longevity and merit)
Receive, review and post course syllabi
Proctor and scan student exams
Assist with the full-time faculty hiring process
Schedule meetings and reserve necessary spaces and/or equipment
Curriculum
Timetable updates with Registrar
Assist with program assessment reports and reviews
Maintain student files and curriculum databases such as CastleBranch, Typhon, eValue Management Systems and EXXAT Clinical System
Assist with licensure and discipline specific testing processes and data collection
Assist with catalog copy
Posting of course syllabi to the University portal at the start of classes each semester and term
Assist with meeting scheduling related to curriculum initiatives
Communicate semester due dates such as midterm grades, final grades, and incompletes
Projects
Assist and coordinate projects such as student orientation, pinning, graduation, etc.
Develop and maintain calendar of events and initiatives
Assist faculty, students, and external constituencies who have questions
Assist with Department and Program website maintenance
Assist in Alumni outreach planning and databases
Assist with admissions outreach including correspondence review, campus visits and campus day faculty coverage schedules
Maintain and update an electronic site of common and discipline specific materials for the accredited academic programs
Assist the with the preparation of assessment reports, accreditation self-study materials, planning of site visits, and preparation of annual reports
Communication
To faculty regarding semester due dates including midterm and final grades, and incompletes
To students regarding clinical requirements and Program information
Creating and maintaining listservs
Maintaining MyGroups sites
Other
Special projects
Candidates must be willing and able to support and advance the University mission.
Perform other duties as assigned
Qualifications:
Education and/or Experience
High School Diploma/GED required
Associate's or Bachelor's degree preferred
Prior experience in an academic setting preferred
Technology Skills
Competent in computer skills including Microsoft Office Suite.
Ability to quickly develop competency with new software technology.
Behavioral Competencies
Excellent verbal and written communication skills
Excellent organizational skills
Ability to adjust to changing work environment and to respond to changing institutional needs
Ability to build appropriate work relationships throughout the university
Ability to develop and use detailed procedures
Ability to exercise sound judgment and make decisions within prescribed guidelines
Ability to follow-up and communicate with the campus community
Ability to effectively handle interpersonal contacts with professionalism and confidentiality
Ability to complete work with accuracy while meeting project timelines
Ability to contribute to a positive work environment that encourages knowledge of and respect for constituents both within and outside of the campus community
Ability to provide assistance to faculty as requested
Ability to choose from alternatives to get the job done
Job #2021-045
Please reference job #2021-045 and submit application, cover letter and resume to cucareers@carrollu.edu.
Human Resources
Carroll University
100 N. East Avenue
Waukesha, WI 53186
Carroll University does not discriminate in any manner contrary to law or justice on the basis of race, color, sex, age, religion, sexual orientation, national origin, disability or veteran's status in administration of programs or in the employment of faculty and staff. EOE
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