Job Details

Administrative Assistant

Main Campus - Boston, MA
R06214

Located in Boston's historic Fenway area, Simmons has a strong tradition of empowering women and challenging traditional gender roles. Simmons University was one of the first higher education institutions to prepare women to become leaders and has evolved to become a university offering a women's undergraduate program and graduate programs open to all.

You're joining our community at an especially exciting time as one of our strategic goals is to become the most inclusive campus in New England. You'll find that people who work here are truly committed to our mission of preparing students to become champions of social justice and leaders in their professions and their communities. This commitment and pride make for a dynamic workplace.

Simmons University is committed to inclusive excellence in all aspects of an individual's community experience. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices-at all levels, for all positions-ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.

Job Summary
Simmons University is looking for an Administrative Assistant for Faculty Support to join the School of Social Work (SSW) in the College of Social Sciences, Policy, and Practice. Reporting to the Director of Operations, the Administrative Assistant will play a critical role in maintaining the functionality and support for SSW faculty. The Administrative Assistant will support faculty in day-to-day operations including programmatic coordination, faculty support, meeting preparation, as well as data management and integrity for accreditation.

The ideal candidate will thrive in a very fast-paced, data-driven, and highly energized environment. Successful candidates will be experienced in handling a wide range of administrative support-related tasks and work with limited supervision. As a University committed to diversity, equity and inclusion, we seek candidates who embody these values and have demonstrated success in working with individuals across a broad spectrum of identities and perspectives.

Responsibilities

Programmatic Coordination and Faculty Support

• Support the Bachelor, Master, and Doctoral programs in the SSW;
• Coordinate and orient new and returning adjunct faculty;
• Coordinate Moodle (Learning Management System), book orders, scanning, and copying;
• Proof and edit course syllabi each semester;
• Manage the course evaluation process;
• Coordinate data collection and record maintenance for accreditation compliance;
• Edit handbooks;
• Support the dissertation process;

Communications

• Answer phone calls and direct calls to appropriate parties or take messages;
• Attend meetings to record minutes;
• Coordinate meeting logistics including location reservations, catering and equipment;
• Prepare meeting materials and presentations;
• Draft and distribute meeting agendas;
• Open, sort, and distribute incoming correspondence, including faxes and email;
• Assist with graphic design for newsletter and infographics;
• Maintain the SSW job board website;
• Maintain the confidentiality of sensitive and restricted communication both coming from and going to students and faculty;

Administrative Operations & Projects

• Provide high-level administrative support to the SSW faculty;
• Perform general office duties, such as ordering supplies, maintaining records, and management of database systems;
• Serve as a liaison on behalf of the program directors;
• Oversee parking and CEU distribution;
• Provide event support;
• Support the department's annual Performance Review Process.

Qualifications:

• Bachelor's degree preferred or equivalent professional experience;
• 3+ years of relevant experience working with faculty;
• Ability to interact effectively with all levels of the organization;
• Strong organization and communication skills and the ability to work independently;
• Ability to multi-task and work well under pressure while efficiently making deadlines;
• Ability to handle confidential information discretely;
• Proficient in Microsoft Office, experience with the Google Suite of applications a plus;
• Comfortable with learning new technology and software.

Required Application Materials:

• Resume
• Cover letter

Salary Grade
H04

Instructions to Applicants: Please upload all applicable application materials (e.g. resume/cv, cover letter, writing sample, teaching philosophy, etc.) in the "Resume/CV" box on page 2 ("My Experience") of this application. Documents can be uploaded individually or as a combined document (e.g. PDF).

Simmons University is committed to inclusive excellence in all aspects of an individual's community experience. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices-at all levels, for all positions-ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.


To apply, visit https://simmons.wd1.myworkdayjobs.com/en-US/Simmons-Careers/job/Main-Campus---Boston-MA/Administrative-Assistant_R06214

Located in Bostons historic Fenway area, Simmons College is a small, private, non-sectarian College which has educated students for enriching careers and purposeful lives since 1899. Working at Simmons means joining a collaborative, diverse and mission-driven community of educators and professionals.

We prepare students to be leaders for themselves, their communities and the world. Our faculty and staff members lead by example - sharing a commitment to excellence and putting the students first.