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Administrative Support Assistant II
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Position Number: 1090568
Location: Fullerton, CA
Position Type: Other Administrative Positions

Administrative Support Assistant II

Classification: Administrative Support Assistant-12 Month-Assistant II

AutoReqId: 9879BR

Department: MCBE- Marketing

Sub-Division: College of Business and Economics

Salary Range: $2,539 - $4,202 per month (Department hiring range is $2,539 - $2,700)

Appointment Type: Ongoing

Time Base: Full-Time

Work Schedule:
Monday-Friday, 8:00 AM-5:00 PM

Job Summary:
California State University, Fullerton is searching for an Administrative Support Assistant II. We are looking for a professional who possesses excellent customer service and communications skills to join our Department of Marketing in the Mihaylo College of Business and Economics.

Under the direction of the department chair and in collaboration with the Administrative Support Coordinator (ASC), the Administrative Support Assistant provides administrative support for the department. Prepares and reproduces coursework, examinations, course syllabi, correspondence, book orders, supplementary materials, and mass mailings. Processes grade changes. Prepares and processes travel request forms for department faculty and the department chair. Answers telephones, screens visitors, distributes mail, provides services for IT and email roll out accounts, and maintains files, including HR files. Collects faculty office hours information and posts them in the respective offices and online. Provides support for processing all requisitions and purchase orders, assisting the ASC as needed. Updates and maintains bulletin boards and the department's website. Distributes work to the department's website staff and assists in overseeing work done by graduate assistants. Responsible for picking up and distributing payroll during mid-month and month end. Provides administrative support for walk-in and appointment visits for students requiring academic advisement with the department chair. Provides clerical back-up support to the Administrative Support Coordinator. Attends training as requested. Other duties as assigned.

Essential Qualifications:
High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, and practices. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

Special Working Conditions:
Position will work in a variety of environments, including overhead spaces and confined spaces. Employee will carry a master key.

California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the Universitys strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Hiring Preference: On-Campus CSUEU Employees

Application Deadline: 05-Oct-2017

Apply online at: https://sjobs.brassring.com/TGWEbHost/jobdetails.aspx?partnerid=11720&siteid=76&AReq=9879BR